Receptionist/Tax Administrative Associate

Cerity Partners; Raleigh (NC); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health, dental, and vision insurance –

401(k) with 4% match

Flexible PTO

Parental Leave

Education assistance for designations

Job summary

Cerity Partners is seeking a Receptionist/Tax Administrative Associate to be the first point of contact and keep tax documents and client records moving on time. The role supports the tax team with administration, onboarding, invoicing, and CRM setup while handling front desk duties with professionalism.

The position requires 2+ years in an administrative role, strong MS Office skills, and superb organizational abilities in a fast-paced office environment.

Qualifications

• 2+ years of experience in administrative, executive assistant, or personal assistant roles
• High school diploma required
• Proficiency with Microsoft Office Suite and calendar management tools
• Excellent written and verbal communication skills
• Strong organizational skills and ability to manage multiple deadlines independently
• Confidential handling of sensitive information
• Comfortable in a fast-paced office environment
• Independent decision-making capability

Responsibilities

• Front Desk & Client Experience: answer/transfer calls; greet clients; develop rapport via phone, email, and in person
• Mail & Document Processing: handle mail; scan/file tax documents; route notices
• Tax Administrative Support: track e-file authorizations; monitor return statuses; assist onboarding/billing
• Office & Team Support: coordinate workflow; schedule meetings; arrange team events; manage office supplies

Skills

MS Office Suite

Calendar management

Written communication

Verbal communication

Organization

Discretion/confidentiality

Multi-tasking

Education

High school diploma

Associate or bachelor’s degree preferred

Job description

## Receptionist/Tax Administrative AssociateApply: Onsite: Raleigh, NC: Full time: Posted Today: R978Do you like organizing? Maintaining an accurate database? Do you crave creating processes, so things go more smoothly? Are you efficient and always looking for ways to get things done faster and better? Are you a problem solver with an eye for detail? Do you love people and talking on the phone? Thrive in a busy office atmosphere? This role is the first point of contact for clients and visitors, and the backbone of day-to-day tax administrative support — keeping documents, filings, and client records moving accurately and on time so the tax team can focus on the work itself. **Primary Responsibilities**Front Desk & Client Experience* Answer and direct phone calls; greet and assist clients and visitors* Develop rapport with clients via phone, email, and in person; respond to inquiries with calm confidence* Fulfill basic client requests that don't require advisor involvementMail, Filing & Document Processing* Process incoming/outgoing mail; scan and file tax documents accurately and promptly* Manage UPS/USPS shipping for tax returns, organizers, and signature documents* Route IRS/state notices and documents to the correct team member Tax Administrative Support* Track signed e-file authorizations and release signed returns (UltraTax)* Track return statuses and due dates to help the team meet deadlines* Support client onboarding/offboarding: engagement letters, CRM setup, billing configuration* Assist with invoicing and accounts receivable trackingOffice & Team Support* Coordinate and manage team workflow; create or improve office processes* Coordinate meetings, team events, and catering as needed* Manage miscellaneous administrative projects assigned* Keep track of and order office supplies on a regular basis **Required Qualifications:*** 2+ years of experience in an administrative, executive assistant, or personal assistant capacity* High school diploma required* Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools* Excellent written and verbal communication skills* Strong organizational skills with the ability to manage multiple priorities and deadlines independently* Ability to maintain strict confidentiality regarding sensitive personal and business information* Comfortable managing multiple tasks and interruptions in a fast-paced office environment* Self-motivated, comfortable with independent decision making **Preferred Qualifications:*** 2+ years prior experience supporting financial services, wealth management, or professional services executive* Associate or bachelor’s degree preferred* Previous experience at a CPA firm or financial services office **Skills and Competencies:*** Discretion and sound judgment when handling confidential information* Strong attention to detail and follow-through* Adaptability and comfort with shifting priorities in a fast-paced environment* Proactive problem-solving and anticipatory thinking* Display excellent time management skills.* Adherence to compliance policies and procedures.* Ability to exercise independent judgment in planning and prioritizing work. **Physical Requirements:*** Ability to sit at a desk and use a computer for extended periods* Ability to lift up to 15 lbs (e.g., files, packages, supplies) as needed**Why Cerity Partners:**Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package:* Health, dental, and vision insurance – day 1!* 401(k) savings and investment plan options with 4% match* Flexible PTO policy* Parental Leave* Financial assistance for advanced education and professional designations* Opportunity to give back time to local communities* Commuter benefits*Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.**Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to [e-mail]. Applicants must be authorized to work for any employer in the U.S.*