Receptionist- Southwest District

Kiewit; Salt Lake City (UT); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, vision plans

Retirement plans with matching

Generous paid time off

Job summary

Kiewit is seeking an Entry Level Receptionist to be the first point of contact for visitors and staff in the Utah area. You will support daily office operations, handle calls, coordinate mail, and assist with meeting logistics and travel arrangements.

The role requires strong organizational skills, customer focus, and the ability to manage multiple priorities in a fast-paced environment. Join a team supporting Southwest District projects across transportation and infrastructure.

Qualifications

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and basic IT literacy.
• Strong verbal and written communication skills, customer-service oriented.
• Excellent organizational and time-management abilities; able to juggle multiple tasks.

Responsibilities

• Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail and packages; coordinate outgoing mail and shipping.
• Maintain office contact lists, seating charts, and distribution lists.
• Schedule conference rooms and assist with meeting logistics, including room setup, catering, and cleanup.
• Coordinate travel arrangements and itineraries as needed.
• Maintain calendars and scheduling requests for office personnel.
• Perform data entry and maintain office records, logs, and reports.
• Order office supplies and monitor inventory levels.
• Submit and track building maintenance and service requests.
• Support onboarding activities and assist with administrative documentation.
• Provide general administrative support to office leadership and project teams.

Skills

Microsoft Office Suite

Communication skills

Organization

Time management

Customer service

Attention to detail

Education

High school diploma or GED

Tools

SharePoint

Job description

Requisition ID: 182057

Job Level: Entry Level

Home District/Group: Southwest District

Department: Administration

Market: Transportation

Employment Type: Full Time

Position Overview

As a Receptionist, you will serve as the first point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming experience while supporting the daily operations of the office. You will provide administrative support, coordinate office activities, and help ensure efficient workplace operations. At Kiewit, our operations support professionals are vital to keeping our projects and teams connected and productive.

The ideal candidate is highly organized, customer-focused, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities.

District Overview

Kiewit Southwest District specializes in heavy civil, transportation and water projects. We operate primarily in Arizona, Idaho, Nevada and Utah. Southwest's projects include a wide range of infrastructure projects such as highways, bridges, runways, terminals, transit systems, power plants, water treatment facilities, dams, canals, wastewater treatment plants and tunnels.

Location

This position will be located near Ogden or Layton, Utah.

Responsibilities

• Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail and shipping activities.
• Maintain office contact lists, phone directories, seating charts, and distribution lists.
• Schedule conference rooms and assist with meeting logistics, including room setup, catering, and cleanup.
• Coordinate travel arrangements, itineraries, and reservations as needed.
• Maintain calendars and scheduling requests for office personnel.
• Perform data entry and maintain office records, logs, and reports.
• Order office supplies and monitor inventory levels.
• Submit and track building maintenance and service requests.
• Support onboarding activities and assist with administrative documentation.
• Provide general administrative support to office leadership and project teams.
• Assist with special projects and additional administrative duties as assigned.

Required Qualifications

• High school diploma or GED.
• 1+ years of receptionist, customer service, administrative, or office support experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple tasks and priorities with minimal supervision.
• Professional demeanor with exceptional customer service skills.
• Strong attention to detail and accuracy.
• Ability to work effectively with employees at all levels of the organization.

Preferred Qualifications

• Experience supporting construction, engineering, industrial, or professional services environments.
• Experience with travel coordination, meeting planning, and office administration.
• Familiarity with SharePoint or other document management systems.

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

Benefits

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer

Equal Opportunity Employer, including disability and protected veteran status.