Receptionist - Optical Clinic

Mercy Health Corporation; Lake Geneva (WI); On-site; USD 30,808,646 - 46,212,969; Part time

Benefits offered by this job

Medical, Dental, Vision

Life & Disability Insurance

FSA/HSA Options

Paid time off

Job summary

Mercyhealth is seeking a part-time receptionist to support scheduling and Epic registration, patient check-in, and cashiering duties. The role involves aiding patients with MyChart, handling patient inquiries, and maintaining privacy in a fast-paced clinic environment.

The position requires a High School diploma or equivalent and prior medical reception experience. Internal Mercyhealth candidates with cross-trained clinic experience are encouraged to apply for flexibility across locations.

Qualifications

• High School diploma or equivalent.
• Previous medical reception experience required.
• Internal Mercyhealth staff candidates must have at least two years' experience in a Receptionist 1 position or be cross trained in 3+ clinic departments/locations.

Responsibilities

• Schedule patient appointments and manage Epic scheduling and registration.
• Load, verify, and update patient demographics in EMR.
• Collect co-pays and process payments; perform cashiering within Epic.
• Assist MyChart signup/activation and respond to MyChart messages.
• Maintain patient privacy and HIPAA compliance per policies.
• Prepare routes and registrations for upcoming appointments.

Skills

Customer service

Phone etiquette

Epic EMR

Education

High School diploma or equivalent

Tools

Epic

Job description

Schedule: Part-time, 24 hours per week

Shift: Days

ESSENTIAL DUTIES AND RESPONSIBILITIES

Clerical:

• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and routes Epic Messages to nursing and provider as appropriate.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access and issues passes when required.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Orders, receives, and maintains office supplies.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Depending on clinic assignment, may perform phlebotomy-specimen collection duties.
• Performs other clerical duties as needed.

Epic Scheduling and Registration

• Schedules patient appointments.
• Responsible for EMR-Electronic Medical Records registration -check-in processes in Epic.
• Loads, verifies and updates patient demographics.
• Scans, loads and verifies insurance coverage.
• Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning.
• Reviews all Alerts in Epic and refers patient to a PFC when necessary.
• Collects co-payments and other self-pay obligations when required and post in Epic when registering patient.
• Provides patient with an estimated self-pay obligation when appropriate.
• Performs cashiering functions/online payment posting within Epic.
• Processes payments and deposits by adhering to the system's Cash Handling Policy.
• Completes daily closing report and balances their individual cash drawer at the end of each day.
• Performs petty cash count in and out daily and records appropriately.

• Assist patients with MyChart signup and activation.
• Replies to MyChart messages in a timely manner, closing messages when complete.
• Safeguards patient privacy and confidentiality per MHS policies.
• Preps Routes daily for upcoming appointments for frontline registration.

• Reviews daily work queues and corrects identified patient registration errors.
• Utilizes Epic waitlists based on provider preference.
• Reviews and updates no-shows and cancellations for the day.
• Preps and Pre-registers patients for upcoming appointments.
• Processes referrals and pre-certifications when required.
• May be assigned to update and maintain physician scheduling protocols.
• Maintains an average check-in time equal to or above 50 percent of all reception partners specific to 3 of the 4 following indicators:
  • Average Check In Time
  • Average Registration Time
  • Average Registration Time for New Patients
  • Average Registration Time for Existing Patients
• Maintains an average registration accuracy equal to or above 50 percent of all reception partners as measured by percentWorkflows Without Registration Warnings.
• Maintains an average collection of co-pays equal to or above 50 percent of all reception partners.

EDUCATION AND/OR EXPERIENCE

High School diploma or equivalent

Previous medical reception experience required.

Internal Receptionist candidates must have at least two years' experience in a Receptionist 1 position with Mercyhealth or be cross trained in 3 or more clinic departments/locations.

OTHER SKILLS AND ABILITIES

Understands and demonstrates Critical Moments of Service techniques and standards

Ensures reception and lobby areas are well maintained and clean

May be required to work flexible hours and overtime during peak hours.

Performs all other duties as assigned.

May assist in new partner orientation, training and mentoring

Active participant in established performance improvement projects

May be responsible for working in alternate locations

LEVEL OF SUPERVISION

Some independent judgment is required, but alternatives are limited by standard practices or procedures.

PAY RANGE:

$17.92 - $26.88

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

At Mercyhealth, we don't simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50
• One of Working Mother magazine's 100 Best Companies for Working Mothers
• A Top 50 Company and Top 10 Nonprofit for Executive Women