Receptionist/Office Assistant

Live Nation, Inc; Holmdel Township (NJ); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Employee ticketing program

Generous vacation & healthcare

Retirement benefits

Student loan repayment

Tuition reimbursement

Caregiver leave

Job summary

Live Nation, Inc at PNC Bank Arts Center in Holmdel, NJ invites applications for a part-time, seasonal Office Assistant/Assistant to the General Manager. The role supports guest services, event coordination, and administrative tasks, with hours varying to match event schedules, including some weekends.

Ideal candidates are detail-oriented team players who can multitask, handle phone and email inquiries, manage inventories and use Microsoft Office and Canva for documents and presentations.

Qualifications

• Detail-oriented with strong organization and time management.
• Ability to prioritize, plan and organize.
• Able to multi-task efficiently in a fast-paced environment.
• Proactive learner with a willingness to take on new tasks.
• Comfortable working under pressure and meeting deadlines.

Responsibilities

• Answering and returning phone calls and emails about guest complaints.
• Responding to questions about upcoming and past events.
• Responding to messages sent through social media.
• Clerical duties including photocopying, scanning, and filing.
• Maintaining inventory of supplies and ordering as needed.
• Logging lost & found items and mailing packages for departments.
• Maintaining inventory of uniforms and coordinating laundry as needed.
• Keeping communications among crew members up-to-date.
• Using Microsoft Word, Excel, Canva and PowerPoint for projects.
• Managing daily pass system for guest and employee venue access.
• Assist guests and department managers with questions or needs.

Skills

Detail-oriented

Prioritization

Multi-tasking

Proactive learner

Under pressure

Team communication

Tools

Word

Excel

PowerPoint

Outlook

Canva

Job description

Job Summary:

This is a part-time, seasonal office position at PNC Bank Arts Center in Holmdel, NJ. The hours and schedule vary, based on the event schedule. Some weekends are required.

WHO ARE YOU?

This role is ideal for an energetic team player who excels in organization and time management, and enjoys a fast-paced, music-loving environment. Someone with flexible hours and availability.

Office Assistant/Assistant to the General Manager

Administrative Duties

• answering/returning phone calls and emails regarding guest complaints
• responding to questions/comments about upcoming and past events
• responding to messages sent through social media
• General clerical duties including photocopying, scanning, and filing
• Keeping an accurate inventory of supplies and ordering supplies for various departments as needed
• Logging lost & found items, mailing packages/letters out for various departments including claimed items to guests (making trips to the post office as necessary)
• Maintaining an accurate inventory of uniforms (making trips to the laundromat as necessary)
• Keep communications among crew members up-to-date
• Various projects, often including tasks on Microsoft Word, Microsoft Excel, Canva and PowerPoint
• Resilient with the flexibility to adapt to different environments
• Refer unresolved guest inquiries to designated departments for further investigation
• Management of daily pass system helping manage guest and employee venue access
• Assist guests and department managers with any questions or needs
• Additional duties as assigned

WHAT YOU WILL BRING TO THIS ROLE:

• Detail-oriented
• The ability to prioritize, plan and organize
• The ability to multi-task efficiently
• Eager to learn and be proactive with new tasks
• Ability to work effectively under pressure and adhere to tight deadlines
• Must be comfortable working in a fast-paced environment
• Proficient computer skills are required, including the ability to use the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience using Canva is preferred
• Ability to prioritize multiple tasks
• Knack for communicating with different teams and work styles

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Benefits

• Our many unique benefit programs are designed to help our teams live life to the fullest including generous vacation, healthcare, retirement benefits, student loan repayment, tuition reimbursement, six months of paid caregiver leave for new parents including fostering and perks like Roadie Babies helping new parents care for their babies on work trips.
• And of course, access to free live events through our exclusive employee ticketing program.