Receptionist - IDEA Ingram Hills (Immediate Opening)

IDEA Public Schools; San Antonio (TX); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Paid Family Leave

Tuition Reimbursement

Employer-Paid Mental Health Counseling

Dental & Vision plans

Generous vacation time

Relocation allowance (possible)

Job summary

IDEA Public Schools in San Antonio, TX seeks a friendly receptionist to greet students, families and visitors and to serve as the first point of contact for phone inquiries. The role emphasizes exceptional customer service by sharing information and coordinating with team members.

Responsibilities include managing front office traffic, supporting PowerSchool processes, coordinating with teachers, and safeguarding confidentiality of student records.

Qualifications

• High school diploma or GED required.
• One year of clerical experience in an office setting.
• Proficient keyboarding and strong organizational skills.

Responsibilities

• Manage front office traffic including late students, parents, and visitors.
• Locate student schedules and coordinate parent pick-ups in PowerSchool.
• Communicate with teachers on student pick-ups and direct visitors to appropriate team members.
• Direct late students to the SIS Coordinator and ensure proper credentials for campus entry.
• Maintain and organize essential forms and documents for families and activities.

Skills

Effective communication

Interpersonal skills

Proficient keyboarding

Follow written instructions

Education

High school diploma or GED

Tools

Multi-line phone system

Job description

Description

Role Mission:

The mission for the receptionist is to support students, families and team members by providing excellent customer service and serving as the first point-of-contact for students, parents, visitors and phone inquiries. The receptionist will focus primarily on ensuring parent satisfaction and ensuring families’ needs are met by sharing information, coordinating with other team members, and greeting all visitors.

What We Offer

Compensation:

• Compensation for this role is set at an hourly rate ranging between $17.30 for 0 years of experience and $21.62
• This role is also eligible for a performance bonus based on team performance and goal attainment.

Other Benefits:

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring – Competencies:

• Mission Focus – focuses on IDEA’s core purpose of getting all students into college
• Record of Results – holds high expectations for self and others to achieve and surpass intended goals
• Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
• Communication – effectively conveys information using a variety of channels and techniques
• Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

Qualifications:

• Education: High school diploma or GED
• Experience: One year of clerical experience in office setting

Knowledge and Skills:

• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to follow written instructions and operate multi-line phone system

What You’ll Do – Accountabilities:

Manages all front office traffic including late students, parents, and visitors. In this capacity the receptionist will:

• Ensuring each visitor has the appropriate credentials to enter campus site and to pick up students
• Utilizing PowerSchool to locate student schedule for parent pick-ups
• Communicating with teachers on student pick-ups
• Direct visitors to appropriate team member
• Direct late students to SIS Coordinator

Maintains copies of forms, events, and related information for the campus site and IDEA Public Schools. This includes:

• Organizing essential forms and documents for families including FARM applications, uniform guide, applications, etc. in a binder, portfolio, etc.
• Copying materials to ensure there is always a supply of all documents at hand
• Communicating effectively with Campus Lead Team and Campus Ops team to ensure all documents for activities, events, etc. are current

Coordinates and transfers student records to appropriate team member. This includes:

• Maintaining confidentiality of records as appropriate
• Collaborating with appropriate team members to establish system of transferring student records, ie. Dropping off records in a sealed folder in SIS office, Health Services Coordinators office, etc.

Answers phone calls by providing general information and/or connecting call to appropriate team member. This includes:

• Familiarizing with various roles and duties of team members ie. SIS manages all schedule changes, APO manages all student absences inquiries, etc.
• Managing a list of extensions and ensuring list remains updated throughout the year

• Serves as a liaison between parents, students and team members. This includes:
  • Communicating morning announcements to students and team members
  • Exemplifying IDEA core values and exemplar customer service skills
  • Provides lead team support as needed. This includes:
    • Recruiting students for the following school year if needed
    • Exercise good judgment and excellent customer service:
      • Answering all phone calls
      • Greeting parents, students, visitors

This role will also serve as the backup for the Nurse/Health Aide

We look for Team and Family who embody the following values and characteristics:

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

About IDEA Public Schools

At IDEA Public Schools, we believeeach and everychild can go to college.Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top highschoolslists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values