Receptionist HCC

PruittHealth; United States; On-site; USD 35,000 - 52,000; Full time

Job summary

PruittHealth in the United States is seeking an Administrative Assistant to handle day-to-day secretarial and receptionist duties, ensuring confidentiality and accuracy in document handling. The role supports the Office Supervisor and various departments within the facility.

The position requires High School diploma or equivalent and at least six months in payroll/clerical tasks. The candidate will greet visitors, manage communications, and assist with payroll and filing activities, while

Qualifications

• Perform day-to-day administrative secretarial and receptionist duties.
• Maintain confidentiality of personnel information per Privacy Act and policies.
• Type documents and reports with high accuracy and speed.

Responsibilities

• Answer incoming calls and route to appropriate department.
• Maintain facility data confidentiality and privacy of residents and staff.
• Assist with preparing time cards and payroll distribution.
• Greet visitors and support residents, families and staff as needed.
• Operate office equipment and process mail and statements.
• Refer complex interactions to Administrator or department heads.

Skills

Administrative support

Reception

Payroll awareness

Confidentiality

Education

High school diploma

Job description

Job Purpose

The duties and responsibilities include performing the day‑to‑day administrative secretarial and receptionist functions of the facility in accordance with current established procedures, and as directed by the Office Supervisor.

Key Responsibilities

• Answers incoming telephone calls and direct to appropriate person or department.
• Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.
• Types documents, reports, letter, etc. at least 50 words per minute with high accuracy.
• Remains at repetitious tasks for long periods of time while completing paperwork, etc.
• Recognizes, respond to and/or report resident emergency situations immediately.
• Maintains strict confidentiality on all facility data.
• Communicates with and support residents, families, visitors, etc.
• Maintains privacy of records, conditions and other information relating to residents, employees and facility.
• Performs assigned tasks in accordance with policies and procedures, and as instructed by the Administrator.
• Notifies supervisor of pending absence or tardiness within the time frame described in personnel handbook.
• Operates copier, office machines, computer, etc., as directed.
• Prepares and mail statements in accordance with established billing procedures.
• Assists in preparing time cards and distributing payroll checks.
• Maintains current file and listing of residents, emergency phone numbers of on‑call personnel, key personnel, etc.
• Greets visitors, guests, residents, sales people and others, and monitor or report suspicious persons or situations to the Administrator.
• Receives, sorts and distributes mail as directed.
• Refers difficult and conflicting interactions or situations to Administrator or appropriate department head.
• Conducts annual salary and wage surveys and reports finding to the Administrator.
• Assists in reporting complaints and grievances from residents, families, visitors and partners.
• Assists with completing forms, reports, etc., that are not considered as essential functions.
• Assists with supply inventory.

Minimum Education Required

High school diploma or equivalent

Minimum Experience Required

At least six (6) months experience in payroll, insurance and/or clerical position.

Additional Qualifications: (Preferred qualifications)

Prefer two (2) years of experience in a payroll, insurance and/or clerical position. Courses in payroll, bookkeeping, office procedures, and other related subjects.

Family Makes Us Stronger.

Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.

As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.

For Florida Job Postings Only

For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit https://info.flclearinghouse.com

Job

Administrative

Primary Location

Georgia-Macon

Schedule

Full-time

Shift

1st Shift

Job Posting

Aug 26, 2026, 11:04:22 AM

Work Locations

PruittHealth - Peake