Receptionist and Office Administrator

Munchkin, Inc.; California, Northern (MO, KY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Prescription drug coverage

Life insurance

Wellness benefits

401(k) plan

Paid childcare leave

Bonus potential

Equity opportunities

Job summary

MUNCHKIN, INC. is seeking a temporary Office Administrator/Receptionist to support daily operations, front desk duties, and cross-functional coordination.

You will liaise with staff, vendors, and customers, manage meetings, travel, and events, and assist the HR function with confidential tasks. Requirements include a minimum of 2 years in admin support, proficiency in Microsoft Office, and strong communication skills.

Qualifications

• Minimum 2 years of recent experience in an administrative support role with office functions.
• Proficiency in Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and accurate typing skills.
• Ability to exercise good judgment on highly sensitive and confidential matters.
• Ability to work independently with minimal direction, strong written/verbal communication, and attention to detail.
• Perform miscellaneous duties as assigned; upbeat, creative, and learning attitude.

Responsibilities

• Maintain a professional corporate image at the reception area and manage inbound/outbound calls.
• Welcome on-site visitors and coordinate with appropriate personnel.
• Monitor visitor access and coordinate internal/external meetings.
• Plan company events, coordinate catering, and arrange travel for onsite interviews or meetings.
• Assist HR and support confidential tasks and employee engagement events.
• Serve as liaison with facilities/vendors and manage office supplies and inventory.
• Support general administrative tasks and document filing as needed.

Skills

Administrative support

Office management

Microsoft Office

Phone etiquette

Multitasking

Written communication

Verbal communication

Detail-oriented

Independent work

Organizational skills

Education

Associate degree (preferred)

Bachelor's degree (preferred)

Job description

WHY Brands Inc., a parent company of Munchkin Inc., focuses on creating, incubating, and growing the next generation of consumer lifestyle brands. Founded in 1990, Munchkin is the leading consumer product company and most loved baby lifestyle brand behind the innovative gear and products for children, mothers, and caregivers. Munchkin has sold billions of dollars of products through our key retail partners: Target, Walmart, and Amazon and has global distribution in over 50 countries. With over 350+ patents under our belt and over 250 international product and brand design awards, we continue to create solutions that leave our customers asking, "how did I ever live without this?" Innovation is the core of our company DNA and has been driving our designs for over 30 years! Recognized as #8 on America’s Most Innovative Companies list by Fortune Magazine, innovation is the core of our company DNA and has been driving our designs for 30 years!

Welead withour core values and believe that investing in the community is our responsibility. We create opportunities for every child’s potential and well-being through the Radiant Colors program, work to create a sustainable future, and in partnership with the International Fund for Animal Welfarehave committedto animal conservation.

There is no better time than now to join WHY Brands as we embark on our next and biggest growth journey, and you could be the next influential leader to play a key role in driving enormous customer-centered value and rapid growth.

What You’ll Do:

The temporary Office Administrator/Receptionist is responsible for administrative tasks to ensure daily company operations are supported and working efficiently. This role is responsible for front office duties, as well as coordinating with internal staff, departments, vendors, and customers. This position will work cross-functionally with all departments and office management tasks, such as ordering supplies, organizing office spaces, working with vendors, as well as supporting the Human Resources department through confidential tasks, employee engagement events, and more.

How you will contribute:

• Maintain a professional and courteous corporate image in the reception area and have the responsibility of managing inbound and outbound phone calls
• Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel
• Monitor visitor access when required
• Arrange internal and external meetings, such as:
  • Candidate interviews via phone, video, and/or in-person meetings
  • Company events, team meetings, onsite and offsite events, coordinate conference rooms when needed and assist with catering requests
  • Coordinate travel arrangements for onsite interviews or meetings
• Assist in planning company events that involve communicating announcements, ordering supplies, event set up, coordinating with vendors and more
• Serve as the main point of contact for facilities management, submit work orders, and communicate with staff as required
• Maintain office kitchen, lounge, and lunchroom areas by stocking and ordering supplies as needed
• Track office inventory, stock supplies, and maintain all items in an organized manner
• Maintain the relationship for delivery vendors (USPS, FedEx, UPS, etc.) and distribute employee mail and shipping items as needed
• Serve as the liaison with facilities vendors including water, vending machines, landscaping, security, HVAC, pest control, etc.
• Provide general administrative support as needed
• Performs other clerical duties as needed, such as filing, photocopying, binder creation and collating
• Assist Human Resources Department as needed
• Other duties as assigned

You will have:

• Minimum 2 years of recent experience in an administrative support role with office functions
• Associate or Bachelor’s Degree is a plus
• Excellent phone demeanor and ability to handle multiple calls simultaneously
• Proficiency in Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and accurate typing skills
• Ability to exercise good judgment on highly sensitive and confidential matters
• Ability to work independently with minimal direction, strong written/verbal communication skills, good grammar, strong organizational skills and attention to detail, ability to prioritize and multitask
• Perform miscellaneous job-related duties as assigned
• Upbeat, creative, fun, and learning attitude is a must

As a Great Place to Work Certified™ company, we are committed to offering the best to our employees. We offer a comprehensive benefits package that includes medical, vision, dental, prescription drug coverage, life insurance, wellness benefits, a generous employer-matched 401(k) plan, and Paid Childcare Leave, among other benefit plans. Our total rewards are top of the market and include competitive salary, bonus, and opportunities to earn equity. We focus on supporting employee development and growth.

We regularly hold social functions to foster a genuine camaraderie that enhances teamwork. At our company-wide award functions, we take time to recognize the talent and dedication of the people who make Munchkin the most loved baby lifestyle brand in the world.

Compensation Range: $20.00 - $23.00 per hour (DOE)

There is the potential for this temporary assignment to become a full-time position.

Munchkin welcomes and values what makes everyone unique. We’re proud to be an equal opportunity and affirmative action employer. All hires to our team are based on qualifications, merit, and business needs. We recruit, employ, train, and promote regardless of race, color, religion, disability, sex, sexual orientation, gender identity, national origin, age, veteran status, genetic characteristic, or any other protected status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.