Receptionist and Medical Records

Apploi; Dayton (OH); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Daily Pay

Medical, dental, and vision

401K Fidelity

Employer-paid life insurance

PTO

Tuition opportunities

Employee assistance program

Discount programs

Job summary

Apploi in Dayton, OH is seeking a Full-Time Administrative Assistant to greet residents and guests, answer phones, manage inquiries, and support daily operations in a compassionate, patient-centered environment.

You will maintain residents' medical records with confidentiality, assist with inventory, and coordinate with the Administrator to ensure smooth administrative workflows.

Qualifications

• High school diploma or equivalent required.
• Must communicate in English and have related administrative experience.
• Must have basic computer knowledge and ability to use community software.
• Related administrative experience and/or experience as a Nursing Assistant or Nurse at a level necessary to accomplish the job.

Responsibilities

• Greet members/guests and answer the telephone.
• Answer inquiries and provide expected service.
• Maintain residents' medical records with confidentiality and accuracy.
• Administer distribution and inventory of resident care and community supplies.

Skills

English communication

Administrative experience

Computer skills

Nursing assistant experience

Education

High school diploma or equivalent

Tools

Community software

Job description

Join a team where compassion meets excellence - we're dedicated to delivering heartfelt care and making a meaningful difference in every patient's life!

We’ve been recognized by Newsweek and Plant-A Insights Group as one of America’s Most Admired Workplaces for 2026! As an employee recently said, “I feel I have a lot of support. I feel like part of the team.”

Advantages:

• Flexible Pay Options– Choose On-Demand Payand get paid as soon as tomorrowfor work done today or opt for our Weekly Payschedule!

• Positive, Family-Like Atmosphere– Work in a fun, supportive environment where teamwork and care go hand-in-hand.

• Generous PTO & Benefits – Enjoy a comprehensive benefits package designed to support your well-being and work-life balance.

• Strong, Stable Leadership – Join a team led by experienced managers who are committed to customer service excellenceand staff development.

• 88 bed facility!

Benefits and Perks*:

• DAILY Pay!

• Benefit eligibility the first of the month following 30 days

• Comprehensive benefit packages including medical, dental, and vision, and more. Health Savings Account available with employer contribution.

• 401K through Fidelity

• Employer-paid life insurance (FT employees)

• Robust Employee Assistance Program

• Generous Paid Time Off (PTO)

• Educational, leadership, and tuition opportunities

• Various discount programs offered, including discounted childcare programs through KinderCare

• Wellness programs offered through WebMD

• Employee recognition programs

• Culture of employees creating an IMPACT!

Position Summary:

Responsible for greeting members/guests, answering the telephone, answering inquires, and providing the service that individuals expect. Complete administrative tasks as assigned. You will also maintain residents' medical records in accordance with Community policies as well as state and federal regulations. Handle and maintain patient medical records with confidentiality, accuracy, and respect at all times. Ensure that all medical information is filed correctly and up to date for the member's continuity of care. Administer the distribution and inventory of resident care and community supplies in accordance with Community policies and procedures under the direction of the Administrator and/or authorized department head.

Education/Qualifications:

• High school graduate or equivalent is required.

• Must be able to communicate in English and have related administrative experience.

• Must have basic computer knowledge and ability to use community software.

• Must have related administrative experience and/or experience as a Nursing Assistant or Nurse at a level necessary to accomplish the job.

Shift & Wage:

• Full-Time Opportunity Available

• Shifts Needed: 8:30a - 5:00p

• Wage: $15.00 per hour

*Program details can vary amongst buildings. Please see HR for the facility-specific benefit plans.

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their actual or perceived gender, race, color, national origin, religion, disability, age, military or veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.