Receptionist

Atria Senior Living; Village of Rye Brook (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid holidays

PTO

Annual rewards

Health insurance

Dental

Vision

Life Insurance

401(k) employer match

Tuition reimbursement

Job summary

Atria Senior Living is seeking an administrative support team member in the New York area to handle front-desk functions and essential clerical duties. You will greet visitors, answer calls, manage messages, and route information to staff, while maintaining calendars and coordinating reservations.

The role emphasizes strong communication, friendly customer service, and the ability to operate standard office equipment.

Qualifications

• HS diploma or GED or equivalent experience.
• Basic First Aid and CPR certification where required.
• Able to read and write simple correspondence and present information.
• Able to operate office equipment and handle basic math operations.
• Must successfully complete all Atria training programs.

Responsibilities

• Answer incoming calls in a cheerful, marketing-oriented manner and forward to the right staff.
• Take and deliver messages or transfer calls when needed.
• Greet on-site visitors and direct them to the appropriate staff or department.
• Coordinate guestroom reservations and maintain calendars (appointments, transportation, beauty).
• Manage mail and publications, and route deliveries and faxes.
• Maintain office supplies and equipment and support clerical tasks as needed.
• Assist with billing information and collecting rent checks from residents and families.
• Assist with store purchases and meal tickets handling as required.
• May drive the company vehicle for community-related activities where required.

Skills

Customer service

Communication

Time management

Multitasking

Education

High school diploma or GED

Tools

Telephone system

Copy machine

Fax machine

Job description

We create communities where employees thrive in their work, helping our residents thrive in their homes.
Atria Senior Living’s family of brands has openings for individuals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you’ll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance.

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and divide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.
• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.