Receptionist

Phoenix Senior Living; United States; On-site; USD 28,000 - 42,000; Full time

Job summary

The Lafayette, part of Phoenix Senior Living, is seeking a friendly Concierge to welcome residents, families and visitors, manage calls, and share community information to support the Community Engagement Director and Executive Director in marketing and sales efforts. This role also supports recruitment and administrative tasks while maintaining a welcoming Bistro area.

The Concierge role requires a High School Diploma or GED and proven customer service experience; knowledge of the senior living

Qualifications

• High School Diploma or GED required.
• Proven customer service experience.
• Knowledge and experience in the senior living industry preferred.

Responsibilities

• Oversees the entry area for visitors and residents, greeting warmly and offering beverages.
• Answers calls with a friendly greeting and forwards to the appropriate team member.
• Takes and communicates messages with essential details (name, number, message, time, date).
• Provides a community overview to callers and assists with transferring to the right person.
• Manages appointments for residents and family members (hairdresser, transportation, etc.).
• Supports recruitment activities and data entry as needed; monitors Bistro area for atmosphere.

Skills

Customer service experience

Education

High School Diploma/GED

Job description

Description

The Lafayette is seeking a Concierge to join their team!

Shift details:

Concierge

Full Time & Part-Time availability

PURPOSE

Concierge

The Concierge is often the initial contact and first impression that many people have of Phoenix Senior Living. The Concierge is responsible for greeting potential residents, families, visitors, managing both external and internal calls, taking and communicating messages. The Concierge provides an overview of community information to those inquiries in support of the Community Engagement Director and Executive Director in the marketing and sales efforts. Other responsibilities include assisting the Associate Director /HR Designee in the community recruitment process, computer data entry and other assigned general administrative duties as well as monitoring the Bistro area for refreshments, cleanliness, music and ensuring a pleasant atmosphere.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Concierge

CUSTOMER EXPERIENCE

• Oversees the community entry area for visitors, guest and residents, extends a warm welcome and greeting, offers and provides beverages to visitors and guest
• Contacts the Community Engagement Director and Executive Director or Department Director to meet with prospective residents, families or visitors and ensures wait times are minimal
• Greets potential candidates interested in learning more about Phoenix careers and job openings at the community. Director candidates to apply online or captures the candidate’s information onsite to launch the recruitment process
• Answers incoming calls and resident calls within two – three (2 – 3) rings with the appropriate community greeting message and identification
• Tales complete messages with pertinent information (name, number, message, time, date) as appropriate and communicates messages to the intended recipient
• Offers and provides a community overview to the caller, determines who to forward the caller to and notifies the caller who they are being transferred to and announce the caller to the community associate
• Manages appointments for residents and family members such as but not limited to hair dresser, transportation, other
• Sends get well cards to residents in the community (obtain community leaders signatures before delivering card)
• Sends sympathy cards to families and/ or responsible parties as needed (obtain community leaders signatures before delivering card)

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Requirements

EDUCATION/EXPERIENCE/LICENSURE- CERTIFICATION

Concierge

• Education: High School Diploma/ GED required
• Proven customer service experience and skills
• Knowledge and experience in the Senior Living Industry preferred