Receptionist

Yale New Haven Health Services Corp.; Trumbull (CT); Presencial; USD 25.000 - 33.000; Jornada completa

Descripción de la vacante

Yale New Haven Health Services Corp. seeks a telephone receptionist to be the first point of contact for an ambulatory oncology network practice site. You will handle inbound calls, route messages, and support scheduling with clinicians and staff.

Responsibilities include using the Epic system for encounters, triaging urgent calls, and maintaining accurate messages and contacts. A high school diploma with secretarial training plus 1–2 years of public-facing experience is preferred.

Formación

• High school graduation with secretarial training or equivalent.
• 1–2 years’ secretarial or public-facing experience preferred.
• Strong typing, data entry, and computer skills; excellent communication abilities.

Responsabilidades

• Answer and route inbound calls promptly according to script and triage guidelines.
• Document messages accurately and initiate appropriate routing to clinicians or staff.
• Manage telephone system operations, including paging and transfers; escalate technical issues.
• Coordinate with clinical staff for appointment scheduling and information requests.
• Maintain up-to-date contact lists and respond to general information inquiries.

Conocimientos

Typing and data entry

Excellent communication

Computer skills

Educación

High school diploma

Secretarial training

Herramientas

Epic

Descripción del empleo

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day. Reporting to the Smilow Clinical Program Manager, the telephone receptionist is the first contact for all inbound calls to the central phone number for a designated ambulatory oncology network practice site, serves as the conduit for external callers and internal contacts and generally manages the flow of all inbound telephone communications expediently (within 3-4 rings), appropriately (according to script) and accurately (correct message content and routing).

EEO/AA/Disability/Veteran

Responsibilities

• Demonstrates exceptional customer service skills during interactions with the public and accomplishes core duties of the role in accordance with Smilow Call Management Standards and Principles.
  • 190% or better live answer of inbound calls
• Receives and appropriately routes all inbound telephone calls in a timely manner; responds to simple requests for general information related to hours of operation, directions, parking.
• Uses scripted call screening questions and judgement to distinguish between urgent and non-urgent calls and accurately determines to whom and how (i.e., via warm transfer or inbasket message) and to whom to route the call. Makes direct contact with provider or nurse for urgent clinical calls.
• Initiates telephone encounters in Epic system with complete information and routes calls to appropriate clinician or Epic inbasket pool in accordance with Smilow Telephone Triage guidelines.
• Refers patient calls for appointment scheduling as follows:
  • refers treatment scheduling or cancellation requests to clinical staff
• Demonstrates proficiency in operating the telephone system, paging, call transfer; refers technical issues or problems immediately to supervisor.
  • Places out-of-state and international calls; schedules and coordinates conference calls or peer to peer contacts as required.
• Is familiar with call volume metric reporting including number of calls handled, call wait and abandonment rates.
• Keeps contact lists current (e.g., addresses, phone and email contacts)
• Performs miscellaneous job-related duties as assigned.

Qualifications

EDUCATION

Graduation from high school including or supplemented by secretarial training courses.

EXPERIENCE

One (1) to two (2) years of secretarial or business related experience involving public contact is preferred. Experience in a patient care environment is helpful.

SPECIAL SKILLS

Must possess good typing and data entry skills. Must have good computer skills; word processing. Excellent communication skills. Ability to work under varying workloads and deal with extremely ill patients as well as a variety of professionals. Thorough knowledge of third party terminology.

YNHHS Requisition ID
197885