Receptionist

Anatomage; San Jose (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health, Dental, and Vision insurance

401K savings plan with employer match

Paid time off and paid holidays

Welcoming and casual work culture

Team bonding activities and daily team

Job summary

Anatomage, based in San Jose, CA, seeks an organized Receptionist to support daily operations at our corporate office. You will be the first point of contact for visitors and callers, while handling general administrative tasks in a fast-paced environment.

The role offers a Monday–Friday schedule (9:00 AM–5:00 PM) with on-site work and a compensation of $25.00 per hour. Local candidates preferred and on-site responsibilities include meals, events, and supplies coordination.

Qualifications

• High school diploma or equivalent required.
• No prior receptionist experience required.
• Customer service or office experience is a plus.
• Proficient in Google Suite or Microsoft Office.

Responsibilities

• Serve as the first point of contact for visitors and callers, greeting guests warmly and directing inquiries.
• Perform general clerical and administrative duties, including filing, scanning, and document management.
• Coordinate onsite meals, events, and office supplies; manage deliveries and inventory.
• Schedule meetings, arrange travel, and maintain calendars for staff as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Google Suite

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Suite

Job description

Who is Anatomage?

Founded in 2004, Anatomage is a global leader in healthcare technology, specializing in 3D medical imaging and visualization. We are dedicated to digitizing real human bodies into interactive, fully functional digital models to transform how anatomy and physiology are taught and studied. Our groundbreaking products, including the Anatomage Table, a life-size virtual dissection platform, are trusted by over 4,000 institutions worldwide. At the forefront of innovation, Anatomage is setting new standards in medical education and advancing healthcare through technology.

At Anatomage, there is an opportunity to work alongside the best in the field. With a diverse group of people from various technical, clinical, and artistic backgrounds, Anatomage provides a culture where distinguished individuals can work and collaborate in an organic manner. Our team members all bring unique strengths and talents to their group and embrace each other's diverse perspectives. Anatomage offers a distinct work experience with an exceptional opportunity to develop careers. Our philosophy is to foster a dynamic work environment, and we are proud to let our employees' knowledge and responsibilities grow with the company.

About the Role

We are seeking an organized, personable, and detail-oriented Receptionist to support the day-to-day operations of our corporate office. This position serves as the first point of contact for visitors and callers while providing general administrative and operational support to employees and office staff.

The ideal candidate is dependable, professional, service-oriented, and able to manage multiple responsibilities in a fast-paced office environment. This is an excellent opportunity for an individual looking to develop their administrative and office operations experience.

Position Details:

• Employment Type: Full-Time, Non-Exempt
• Schedule: Monday-Friday, 9:00 AM-5:00 PM
• Work Location: On-site at our San Jose, CA 95134 headquarters
• LOCAL CANDIDATES PREFERRED
• Compensation: $25.00 per hour

What You’ll Do:

• Front Desk & Reception: Serve as the primary point of contact for incoming phone calls, emails, and visitors; greet guests warmly & professionally, and direct inquiries to the appropriate personnel.
• Office & Administrative Support: Perform general clerical and administrative duties, including organizing, filing, scanning, and maintaining documents and records.
• Office Meal Coordination: Manage the company's onsite catering schedule, coordinate meal orders and deliveries, and assist with daily lunch setup and cleanup.
• In-Office Events & Activities: Assist with coordinating company events, celebrations, and employee activities. Responsibilities include ordering refreshments, treats, and event supplies; receiving deliveries; preparing and setting up event spaces; and handling post-event cleanup.
• Office Supplies & Inventory: Monitor inventory levels and coordinate the ordering, receiving, and stocking of office supplies, equipment, snacks, and beverages.
• Mail & Deliveries: Receive, sort, organize, and distribute incoming mail and package deliveries.
• Calendar & Appointment Coordination: Schedule appointments, coordinate meetings, and maintain calendars for office staff as needed.
• Travel Coordination: Assist with booking business travel arrangements, including flights, accommodations, and other related reservations.
• Confidentiality: Handle sensitive company and employee information with discretion and maintain appropriate confidentiality.
• Perform other administrative and operational duties as assigned.

Requirements

Skills and Abilities Required:

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks, multitask, and manage competing deadlines.
• Ability to work independently with minimal supervision while collaborating effectively with others.
• Basic proficiency in Microsoft Office or Google Suite applications (We use Google Suite)
• Professional and customer-service-oriented approach when interacting with employees, visitors, and external contacts.

Qualities We Look For:

• Friendly, approachable, and welcoming demeanor.
• Dependable, responsive, and proactive.
• Adaptable and able to work effectively in a changing environment.
• Patient, resourceful, and solutions-oriented.
• Professional conduct and presentation.

Minimum Education and Experience Required:

• High school diploma or equivalent required.
• No prior administrative or receptionist experience required.
• Previous customer service or office experience is a plus, but not required.

Physical Requirements:

• Ability to sit for extended periods while performing reception and administrative duties.
• Ability to stand, walk, and move throughout the office as needed.
• Ability to occasionally lift, carry, push, or pull packages and deliveries weighing up to 25 pounds.
• Ability to bend, reach, and handle packages when receiving, organizing, or distributing deliveries.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Benefits

What We Offer

• Health, Dental, and Vision insurance for you and your family
• 401K savings plan with employer matching
• Paid time off and paid holidaysWelcoming and casual work culture
• Team bonding activities and events, daily catered lunches, ample snacks & beverages (and more!) at our office!

Anatomage is an Equal Employment Opportunity employer. We do not offer H1B Sponsorship at this time. Local candidates preferred.