Receptionist

cw; San Francisco (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

Paid and unpaid time off

Job summary

Cushman & Wakefield is seeking a proactive Receptionist to greet visitors, manage front-of-house operations, and coordinate meeting logistics at our San Francisco office. You will serve as the first point of contact by phone, email, Slack, and in person, ensuring a welcoming and professional environment for employees and guests.

The role emphasizes high-quality customer service, teamwork, and the ability to adapt to a fast-paced workplace.

Qualifications

• Minimum of 2 years in front-of-house/service or high-touch service environments.
• Strong communication, hospitality mindset, and guest-relations skills.
• Proficiency with Slack, Google Workspace, and Jira or similar tools.

Responsibilities

• Greet and assist employees, guests, and visitors in a warm, professional manner.
• Answer phones, emails, and Slack messages to relay information quickly.
• Coordinate logistics for meetings, events, and VIP visits.
• Maintain front-of-house appearance and ensure a smooth visitor experience.
• Support security and workplace partners on safety and operations.

Skills

Customer service

Communication

Professionalism

Attention to detail

Problem solving

Teamwork

Education

High school diploma or GED

College degree (preferred)

Tools

Slack

Google Workspace

Jira

Job description

Receptionist

Job Description

The Receptionist is a key member of the Cushman & Wakefield onsite account team for the client and plays an important role in shaping the day-to-day workplace experience for employees, guests, and visitors.

This individual serves as the first point of contact for the workplace through in-person interactions, phone communication, and visitor support. The Receptionist is responsible for creating a warm, professional, and welcoming experience while supporting workplace operations, employee needs, and guest services throughout the day.

We are seeking a collaborative and service-focused professional who takes pride in delivering a high-quality customer experience and creating positive interactions for everyone entering the workplace.

Essential functions and responsibilities

• Provide a warm, professional, and welcoming experience for all employees, guests, executives, vendors, and visitors entering the workplace.
• Serve as the first point of contact for the workplace through in-person interactions, phone communication, e-mail, and Slack messaging.
• Ensure a smooth and seamless employee and guest experience by communicating warmly, clearly, and effectively while providing timely support and direction.
• Maintain consistent front-of-house coverage during business hours and remain readily available to support employees and visitors.
• Build trusted relationships with employees, executives, cross-functional teams, vendors, and workplace partners.
• Support high-profile meetings, executive visits, VIP guests, and onsite events by assisting with logistics, catering coordination, room readiness, supplies, and hospitality support.
• Support workplace events, employee engagement initiatives, and special onsite activities as needed.
• Perform general office and workplace support duties, including mail handling, shipping coordination, wayfinding support, office tours, and logistical assistance.
• Provide professional, timely, courteous, and accurate service while maintaining strong knowledge of workplace operations, amenities, and protocols.
• Maintain ownership of the front-of-house appearance, cleanliness, and readiness while proactively identifying and escalating workplace concerns or maintenance needs.
• Regularly collaborate with Security and workplace partners to support front-of-house operations, visitor management, and safety/security protocols.
• Support Lost & Found, luggage management, visitor check-in processes, and other front-of-house operational procedures.
• Learn quickly, follow detailed processes and procedures, and independently solve problems using available resources and sound judgment.
• Utilize workplace technology, communication tools, and software platforms necessary to perform daily responsibilities.
• Perform daily operational responsibilities with initiative and accountability, including opening/closing responsibilities, stocking supplies, completing requests, and meeting deadlines.
• Support cross-functional workplace initiatives and assist with special projects, operational tasks, and team priorities as needed.

key competencies

• Comfortable corresponding with executive-level clients, VIP guests, and individuals at all levels.
• Showcase exceptional emotional intelligence, empathy, hospitality mindset, and interpersonal awareness.
• Detail-oriented, highly organized self-starter with the ability to manage multiple priorities in a fast-paced environment.
• Maintain a “can do” mentality with the ability to adapt quickly and respond professionally to changing workplace needs.
• Demonstrate integrity, accountability, professionalism, discretion, and strong customer service instincts.
• Project an approachable, polished, and professional image in personal appearance, manner, and demeanor.
• Ability to remain calm under pressure while confidently managing high-volume activity and workplace interruptions.
• Strong verbal and written communication skills with the ability to provide clear, professional, and service-focused communication.
• Ability to successfully use Slack as a primary communication tool, along with Google Workspace and other workplace technology platforms.
• Comfortable using ticket management systems such as Jira and able to quickly learn new systems, tools, and applications.
• Strong team player with a collaborative mindset and willingness to support workplace operations and special projects as needed.

IMPORTANT EDUCATION

• Minimum of high school diploma or general education degree (GED).
• College degree and/or related experience and training preferred.

IMPORTANT EXPERIENCE

Minimum of 2 years of related work experience in front-of-house service or other high-touch service environments; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the role.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.

In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $24.52 - $28.85Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”