Receptionist

E495 Sulzer Electro-Mechanical Services (US) Inc.; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Paid holidays

Vision insurance

Dental insurance

Gym membership

Employee assistance program

Job summary

E495 Sulzer Electro-Mechanical Services (US) Inc. seeks an Administrative role in Phoenix to provide basic office support under supervision. You will answer phones, greet visitors, manage inventory, and assist with daily clerical tasks to keep operations running smoothly.

Highlights include using MS Word/Excel/PowerPoint, coordinating meeting spaces, and maintaining calendars. A bilingual English/Spanish capability is required to interact with diverse staff and customers.

Qualifications

• Basic administrative support experience preferred.
• Professional communication and organizational skills required.
• Fluent English and Spanish abilities are required.

Responsibilities

• Answer phones, screen and forward calls using a multi-line system.
• Greet visitors and sign-in, directing to staff.
• Manage reception area and mail distribution.
• Maintain inventory of office/sales supplies and calendar.
• Support meeting logistics and organize lunch orders as needed.
• Perform clerical tasks such as filing, data entry, and photocopying.

Skills

Excellent communication

Organizational skills

Customer service

Multi-tasking

Team oriented

Self-motivated

Bilingual English & Spanish

Tools

Microsoft Word

Excel

PowerPoint

Multi-line telephone system

Job description

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role

Job Summary The Administrator is responsible for providing basic administrative support by following established procedures. This role works under close supervision and handles routine tasks to support office operations. Will answer phones, greet and check in all visitors. This job profile is intended for support staff that follows established procedures and work under close supervision. Smaller/easier decisions are made autonomously. SC: Phoenix, Arizona

PRIMARY FUNCTIONS

• Upon arriving make sure necessary lights are on and the TV with the safety message is turned on
• Answer / screen / forward incoming phone calls using a multi-line telephone system
• Personably greet and welcome walk-in customers / visitors; ensure they are signed in accordingly then direct them to the appropriate staff member
• Direct visitors to the appropriate person and office
• Ensure reception desk is manned and the main telephone line has coverage at all times during business hours
• Perform brief safety orientation accordingly with customers / visitors entering the premises, where applicable
• Manage inventory and purchase office supplies
• Create and maintain inventory spreadsheet for admin and sales supplies
• Manage and update the conference room calendar as needed
• Organize, set-up, break down and maintain conference room for all operations and executive meetings
• Organize and order lunch on an as needed basis
• Oversee sorting and distribution of mail to both the administration and shop buildings
• Prepare outgoing mail / UPS / FedEx (envelopes, packages, etc.)
• Perform other clerical receptionist duties such a filing, photocopying, data entry, etc.
• Keep common area clean and organized
• Provide assistance to other departments as needed and per supervisor approval

EXPERIENCE/SKILLS

• Knowledge and proficient use of Microsoft Word, Excel, and Power Point
• Maintain a professional attitude and appearance
• Excellent communication and organizational skills
• Customer service quality
• Independently perform substantial clerical and office work
• The ability to proficiently use a multi-line telephone system, computer, copier and other office equipment
• Be a self-motivated individual with initiative and the ability to multi-task
• Team oriented and able to interact with multiple departments
• Bilingual is required (English & Spanish)

WORK ENVIRONMENT & PHYSICAL DEMANDS

Office environment

While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects. May occasionally lift and/or move up to 25 pounds

What we offer you

• Paid parental leave
• Parental leave
• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Health savings account
• Dental insurance
• Gym membership
• Employee assistance program
• Disability insurance
• 401(k) 6% Match
• Paid holidays
• Wellness program

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment. We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.

Sulzer is a leading engineering company with a proud heritage of innovation. By supporting water and energy security, enabling the energy transition and driving the use of circular technologies, we help our customers build a better world. With more than 13’000 employees and 160 world-class production facilities and service centers across the globe, we are a globally diverse team. We value the uniqueness of all our colleagues, and we appreciate the contributions that each of us makes to the company’s success. We prioritize your health and safety and are committed to offering a work environment in which you can thrive.

Join our team now to grow your expertise and develop solutions that truly make a difference!