Receptionist

FirstService Residential; Miami (FL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical plans

Dental and vision insurance

Time off & paid holidays

401k with company match

Job summary

FirstService Residential in Miami, FL seeks a friendly Receptionist to greet residents and guests, answer phones, and provide general administrative support in a fast-paced property management setting.

The role requires at least a high school diploma, two years of admin experience, strong communication, and the ability to lift up to 50 lbs occasionally; schedule is Monday–Friday, 8:30am–5:00pm, with full benefits.

Qualifications

• High school diploma or equivalency preferred.
• Two (2) years of general administrative experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.
• Strong customer service, communication and interpersonal skills required.

Responsibilities

• Greets visitors and clients upon their arrival.
• Handles all incoming packages and prepares outgoing packages.
• Files and scans documents.
• Receives, sorts, and distributes all mail on a daily basis.
• Assists with payroll check distribution.
• Maintains professional appearance to reception area.
• Copies and logs cash receipts on a daily basis.
• Ensures all safety precautions are followed while performing work.
• Maintains working relationship with building staff.
• Other duties as required.

Skills

Customer service

Written/verbal communication

Windows proficiency

Languages

Education

High school diploma or equivalent

Tools

Microsoft Windows

Job description

Description

Job Overview

As a Receptionist, you’ll be responsible for serving residents and guests by greeting, welcoming and directing them appropriately. Answering the phone and directing or answering questions providing administrative support.

Your Responsibilities

• Greets visitors and clients upon their arrival.
• Handles all incoming packages and prepares outgoing packages.
• Files and scans of various documents.
• Receives, sorts, and distributes all mail on a daily basis.
• Assists with payroll check distribution.
• Maintains professional appearance to reception area.
• Copies and logs cash receipts on a daily basis.
• Ensures all safety precautions are followed while performing work.
• Maintains working relationship with building staff.
• Other duties as required.

Skills & Qualifications

• High school diploma or equivalency preferred.

• Two (2) years of general administrative experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.
• Strong customer service, communication and interpersonal skills required.

Physical Requirements

• Ability to lift 30 – 50 lbs.
• Work in an upright standing or sitting position for long periods of time.
• Handle, finger, grasp and lift objects and packages.
• Reach with hands and arms.
• Communicate, receive, and exchange ideas and information by means of the spoken and written word.
• Ability to quickly and easily navigate the property/building as required to meet the job functions.
• Complete all required forms.
• Ability to work extended hours and weekends based on project requirements.
• Ability to respond to emergencies in a timely manner.

Supervisory Responsibilities

• No supervisory responsibilities

Additional Information

• Schedule: Monday-Friday 8:30am – 5:00pm

What We Offer

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $20.00 per hour

Disclaimer Statement

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. These qualifications are determined by the unique needs of each role within our company.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.