Receptionist

Bill Brown Ford; Livonia (MI); On-site; USD 28,000 - 42,000; Full time

Job summary

Bill Brown Ford in Livonia, MI is seeking a professional receptionist to be the first point of contact in the showroom and service lobby. You will manage a multi-line phone system, greet customers, and direct inquiries to the right department, ensuring a positive customer experience.

The role requires strong organizational skills, basic data entry, and the ability to multi-task in a fast-paced automotive environment. High school diploma or equivalent is required.

Qualifications

• High school diploma or equivalent required.
• Experience answering calls in a fast-paced environment preferred.
• Proficient with basic clerical tasks and Microsoft Office.

Responsibilities

• Answers multi-line phone system using approved greeting.
• Greets visitors and directs them to the correct department.
• Routes calls, provides general information, and takes messages.
• Records basic customer demographics in dealership system.
• Distributes brochures and information to visitors.
• Helps with clerical tasks and backs up administrative duties.
• Handles basic inquiries and escalates complex questions.

Skills

Phone system handling

Customer service

Strong organization

Multitasking

Clear communication

Data entry

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Summary/Objective

The Receptionist serves as a front-line representative for the dealership. Answers multi-line phone system. Is responsible for greeting customers as they enter the showroom, answers basic inquiries, and directs them to the appropriate party. Ensures a customer-friendly environment and an exceptional customer experience.

Essential Functions

• Answers multi-line phone system in accordance with company policies, using the company approved greeting in a friendly and professional manner
• Responds quickly and accurately to incoming telephone calls by routing calls, providing assistance, and furnishing general information to internal and external callers
• Offers to take messages or send caller to voicemail according to caller preference and company policy when person caller is trying to reach is not available
• Greets and directs visitors, including but not limited to customers and vendors, to the correct department, notifies the appropriate person that visitor has arrived
• Obtains and records demographic information about each customer, using dealership sales control system
• Hands out brochures and other information to visitors to dealership
• Answers basic customer inquiries and refers more complex inquires to the appropriate person
• Greets customers in the service department during morning rush hour and obtains basic customer information
• Serves as clerical and administrative back-up
• Other duties as assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

EEO Statement

The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

• Ability to clearly answer the phone and use the intercom
• Strong organization skills and ability to multi-task
• Ability to remain positive and professional in stressful situations
• Ability to read and comprehend instructions and information
• Ability to listen to customer and determine how to assist them
• Proficient with Microsoft applications
• Time Management skills and ability to prioritize
• Excellent communication skills and works well in a team environment
• Fast and accurate data entry skills
• Ability to handle multiple calls at one time
• Maintain professional appearance at all times

Supervisory Responsibility

N/A

Work Environment/ Physical Demands

Will primarily work in a retail automotive sales showroom. Will work with a computer, telephone and other office equipment as appropriate. May be asked to drive cars on occasion.
Light Work- lifting no more than 20 pounds at a time and/or frequent lifting or carrying of objects weighing up to 10 pounds
This position will require the employee to alternate sitting, standing, and walking throughout the shift
This position requires the ability to push, pull, stoop, kneel, reach, grasp
This position involves repetitive motion--primarily typing
This position requires the ability to talk and hear

Position Type/Expected Hours of Work

Store Business Hours with ability to work nights, weekends, and holidays as required

Required Education and Experience

High school diploma or equivalent.

Preferred Education and Experience

High School diploma or equivalent and one or more years experience answering calls in a high-volume setting

Additional Eligibility Qualifications (Certification/Licenses/Registrations)

Valid Driver's License

Safety Sensitive Position

No

Dealership Name

Bill Brown Ford

Profile

32222 Plymouth Rd, Livonia , Michigan 48150 , United States

Area of Interest

Customer Service

Position Type

Full-time