Receptionist

Personal Healthcare Management LLC; Everett (MA); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

The Everett Rehabilitation and Nursing Center in Everett, MA is seeking a receptionist to perform varied office duties, including answering phones, typing, filing, and ensuring resident safety.

The role involves greeting visitors, handling mail, operating office equipment, preparing documents, and maintaining records. The position offers a supportive team and professional growth within a stable work environment with a comprehensive benefits package.

Qualifications

• Experience in clerical tasks and office procedures.
• No specific degree required; vocational training or on-the-job training.
• Ability to operate common office equipment.

Responsibilities

• Greet visitors and direct them to the appropriate person.
• Answer phones and route calls.
• Operate office equipment and use computers for documents.
• Sort mail and prepare outgoing mail.
• Prepare invoices, reports, memos, and other documents.

Skills

Customer Service

Clerical Procedures

Education

Vocational training or on-the-job experience

Tools

Word processing

Spreadsheet software

Database management

Job description

JOB SUMMARY:

Performs varied and diverse duties requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance to necessity of department needs and may include a combination of answering telephones, typing office machine operation, and filing. Ensures the safety and well being of the residents at The Everett Rehabilitation and Nursing Center is maintained.

ESSENTIAL FUNCTIONS:

• Ensure all person’s entering and exiting the facility have authorization to do so.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Perform general office duties such as ordering supplies and maintaining records management systems.
• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software, as requested
• Sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Greet visitors and determine nature and purpose of visit, direct them to specific destinations or the appropriate persons according to their needs.
• Complete word processing and clerical assignments with review of the assignee.(Filing, typing copying)
• Obtain, review and apply new information to Resident Room Listing, Department Notifications, and Department Directory.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Ensure no personal calls are relayed directly to personnel during his/her work hours unless it is an emergency
• Route emergency calls appropriately.
• Make copies of correspondence and other printed material.
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
• Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address.
• Beep individuals to inform them of telephone calls, using beeper and interoffice communication equipment.
• If the receptionist needs to leave the front desk at any time then s/he needs to have appropriate coverage in place.
• All other duties as assigned.

KNOWLEDGE AND SKILLS

Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services.

Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Overall Experience

Previous work-related skill, knowledge, or experience is required for these occupations.

Job Training

Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers.

Education

Require training in vocational schools or related on-the-job experience.

We offer the Following:

• Premium Compensation
• Great Benefits Package
• Fun, Family-Like Team, and Atmosphere!
• Work in a Beautifully Remodeled Office
• Professional Growth & Stability
• Innovative Training Programs

Covid 19 Vaccine:Required

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time offVision insurance

ACKNOWLEDGEMENT

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All pay rates and bonuses are paid and/ or awarded to employees based on the facilities policy and/ or the CBA, depending on the position.