Receptionist

Synergy Senior Management; City of Frankenmuth (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Covenant Glen of Frankenmuth is seeking a friendly, professional Receptionist to be the first point of contact for residents, families, visitors, and staff. You will manage incoming calls, greet guests, and support administrative tasks.

You will assist with resident billing and related records, handle confidential information with discretion, and coordinate with administration and accounting to ensure timely, accurate service.

Qualifications

• Experience in receptionist, admin, billing, or customer service preferred.
• Strong telephone and communication skills.
• Ability to handle confidential financial and resident information.

Responsibilities

• Answer and direct all incoming telephone calls in a professional manner.
• Greet residents, families, visitors, and vendors; provide assistance.
• Maintain reception area; assist with scheduling, correspondence, filing.

Skills

Telephone skills

Communication skills

Organization

Attention to detail

Team player

Tools

Billing software

CRM/Database basics

Job description

Covenant Glen of Frankenmuth

1040 Covenant Dr, Frankenmuth, MI

Full Time

Receptionist

Department: Administration / Front Office

Location: Covenant Glen of Frankenmuth

Position Summary

The Receptionist is responsible for providing a welcoming, professional first point of contact for residents, families, visitors, staff, and outside vendors. This position manages incoming telephone calls, assists with administrative duties, and supports the financial and billing operations for residents and their families.

Essential Responsibilities

Front Desk & Telephone Operations

• Answer and direct all incoming telephone calls in a professional and courteous manner.
• Take accurate messages and ensure calls are directed to the appropriate department or staff member.
• Greet residents, families, visitors, and vendors and provide assistance as needed.
• Respond to general questions and provide accurate information while maintaining confidentiality.
• Maintain a professional and organized reception area.
• Assist with scheduling, correspondence, filing, and other administrative tasks.

Resident Billing & Financial Operations

• Support billing and financial operations for all residents.
• Prepare, review, and maintain resident billing information and related records.
• Process and track monthly charges, payments, credits, and account adjustments.
• Communicate with residents and families regarding statements, balances, billing questions, and payment information.
• Follow up on outstanding balances and assist families with resolving billing discrepancies.
• Maintain accurate and confidential financial records.
• Coordinate with administration and accounting staff regarding resident accounts and financial matters.
• Handle sensitive financial information with professionalism and strict confidentiality.

Resident & Family Support

• Provide courteous and compassionate service to residents and their families.
• Serve as a reliable point of contact for routine questions and requests.
• Communicate concerns or issues to the appropriate staff member promptly.
• Maintain positive relationships with residents, families, staff, and community partners.

Qualifications

• Previous receptionist, administrative, billing, accounting, or customer service experience preferred.
• Strong telephone and communication skills.
• Excellent organization and attention to detail.
• Ability to handle confidential financial and resident information.
• Basic computer skills and ability to learn billing and administrative software.
• Ability to work independently while also functioning effectively as part of a team.
• Professional, dependable, courteous, and compassionate approach to working with seniors and their families.

Key Expectations

The Receptionist is expected to provide exceptional customer service, maintain accurate financial and administrative records, handle telephone communications efficiently, and ensure residents and their families receive timely and respectful assistance with billing and other routine needs.

AI Usage Notice

This employer may use artificial intelligence (“AI”) to assist in evaluating candidates and making hiring decisions. To the extent the employer is using AI, it will be used to analyze a candidate’s video screening interview and to consider the candidate’s fitness for a position. The AI used to assist in evaluating candidates and making hiring decisions will review a candidate’s profile for employer-identified characteristics and may be used to conduct screening interviews. In the instance that AI will be used to conduct screening interviews, the AI will transcribe the interview and assist in analyzing applicant responses, including to match to employer-identified characteristics. The employer is not replacing human decision-making with AI and humans will be reviewing and ultimately making decisions relating to a candidate’s application. As a candidate, you acknowledge and consent to the use of AI by employer in this manner.

By submitting my application, I consent to the collection, storage, and processing of my personal data for the purposes of evaluating my candidacy for employment.

Covenant Glen of Frankenmuth