Receptionist

Morgan & Morgan, P.A.; Chicago (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan, P.A. in Chicago is seeking a receptionist to join our team. This role supports attorneys and staff, handling a variety of administrative tasks and coordinating new client engagement.

The ideal candidate is organized, professional, able to work with limited supervision, and committed to helping us meet clients’ needs. Schedule Monday through Friday, 8 am to 5 pm; compensation is $18–$20 per hour.

Qualifications

• High school diploma or GED required.
• Entry level office experience preferred in a legal environment.
• Strong written and oral communication skills.
• Ability to juggle multiple tasks and meet deadlines.
• Proficient with Microsoft Office and Outlook.

Responsibilities

• Greet clients upon arrival and assess purpose of visit.
• Provide initial information about firm services and attorney availability.
• Gather preliminary client information for case history.
• Document and forward client information to attorneys or paralegals.
• Answer and route phone calls using PABX system and relay messages.
• Manage correspondence according to established protocols.
• Coordinate and maintain office supplies and vendor relations.
• Keep conference rooms tidy and ready for meetings.
• Assist attorneys, paralegals, and staff with clerical tasks as needed.

Skills

Greet clients

Communication skills

Multitasking

Office software

Professionalism

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

ProDoc

Job description

At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.

Summary

We are looking for a receptionist to join our team! This individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate for this position is organized, professional, responsible, capable of working with limited supervision and committed to helping us meet all our clients’ needs.

Hiring Range: $18-20/hr

Schedule: Monday-Friday, 8am-5pm

Responsibilities

• Greet clients as they arrive at the office, and inquire into their purpose of visiting the firm
• Provide initial information regarding the firm’s services, and availability of lawyers
• Obtain preliminary information from new clients, to determine their case histories, and backgrounds
• Record all information provided by clients, and forward it to lawyers, or legal assistants
• Respond to telephone calls, by operating PABX systems, diverting and transferring calls, and taking and relaying messages
• Handle incoming and outgoing correspondence, according to established protocols and procedures
• Oversee the obtainment and storage of office supplies and equipment, while creating and maintaining an effective liaison with vendors and suppliers
• Ensuring that conference and shared spaces are tidy and ready for client meetings
• Assisting attorneys, paralegals, and other staff with various clerical duties as needed

Qualifications

• High school diploma or GED
• Entry level experience working in an office setting, preferably in the legal environment
• Knowledge of general office practices
• Skill in handling multiple tasks, prioritizing, and meeting deadlines
• Demonstrated skill in effective oral and written communication
• Skill in exercising sound judgment and effective decision making
• Proficiency in Microsoft Office, Outlook, and ProDoc

Morgan & Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.

Equal Opportunity Statement

Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.