Receptionist

BAKER LEGAL GROUP LLC; Califon (NJ); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Paid time off

Career growth opportunities

Job summary

Baker Legal Group, LLC in Califon, New Jersey seeks a professional, organized front desk receptionist to be the first contact for clients and callers. You will handle phones, basic admin, document prep, and office support in a family and estate law environment.

The role is full-time, Monday–Friday, with training provided. Proficiency in Word, Excel, Adobe, Google Drive, and basic familiarity with legal software is valued. No recruiters please.

Qualifications

• One or more years of customer service experience preferred.
• Previous experience as a receptionist or in a law firm preferred.
• Strong work ethic and positive attitude.
• Familiar with computers and software listed above.
• Excellent multitasking skills.

Responsibilities

• Answer telephone and engage in telephone communication with clients, court staff and other offices.
• Prepare legal documents, correspondence and discovery requests.
• Handle the mail and physical mail.
• Maintain and organize physical files.
• Maintain and organize some digital files.
• Prepare emails and correspondence.
• Maintain office neat and organized.
• Order and maintain all office supplies.
• Assist with the preparation and assembly of documents to be filed with the court.
• Go to post office and courier service drop locations as needed.
• File/retrieve documents at/from county court or clerks offices as needed.
• Maintain all bar association and other marketing or legal practice memberships current for all lawyers.
• Notarize signatures if needed (costs paid by law firm).
• Conduct personal errands for the law firm owner.

Skills

Customer service

Receptionist experience

Multitasking

Strong work ethic

Tools

Microsoft Word

Excel

Adobe

Google Drive

MyCase

E-Courts

JEDS

Job description

Benefits

• 401(k) matching
• 401(k)
• Health insurance
• Paid time off

Benefits/Perks

• Firm retirement plan with employer match
• Competitive salary
• Health insurance stipend
• Paid time off
• Career Growth Opportunities

Job Summary

Our fast growing law firm, Baker Legal Group, LLC, is seeking a an organized, professional, and friendly front desk receptionist to join our team. The ideal candidate would have excellent phone etiquette, be detail oriented, have the ability to multitask in a fast paced office environment, exhibit a professional demeanor as the first contact for callers and walk in clients for the firm, and exhibit the empathy required in the practice of family and estate law. While the ideal candidate would have some experience working for a law firm, in customer service, or an office environment, it is not a mandatory requirement as training will be provided to the right candidate.

The position is full-time, Monday through Friday, in our office in Califon, New Jersey. Strong writing and grammatical skills required, as well as the ability to use Microsoft Word, Adobe, Google Drive, and Excel required. Experience with the legal case management software MyCase and the New Jersey Courts online platforms E-Courts and JEDS a plus. Our law firm has grown exponentially since its founding in 2020 and there is room for advancement for the right candidate. NO RECRUITERS PLEASE.

Responsibilities

• Answer telephone and engage in telephone communication with clients, court staff and other offices
• Prepare legal documents, correspondence and discovery requests
• Handle the mail physical mail
• Maintain and organize physical files
• Maintain and organize some digital files
• Prepare emails and correspondence
• Maintain office neat and organized
• Order and maintain all office supplies
• Assist with the preparation and assembly of documents to be filed with the court
• Go to post office and courier service drop locations as/when needed.
• File/retrieve documents at/from county court or clerks offices as/when needed
• Maintain all bar association and other marketing or legal practice memberships current for all lawyers
• Notarize signatures if/as needed (test costs to be paid by the law firm)
• Conduct some personal errands for the law firm owner, such as picking up dry cleaning and prescriptions or making personal appointments for the law firm owner

Qualifications

• One or more years of customer service experience is preferred
• Previous experience as a receptionist or in a law firm is preferred
• Strong work ethic and positive attitude
• Familiar with computers and software listed above
• Excellent multi-tasking skillsli>
• Excellent communication skills, including written communication skills