Receptionist

Cahaba Medical Care Foundation; Alabaster (AL); On-site; USD 21,000 - 22,000; Full time

Job summary

Cahaba Medical Care Foundation in Alabaster, AL is seeking a full-time Medical Office Clerk to support front-desk operations. You will answer calls, schedule appointments, collect copays, and help maintain accurate patient records in the EMR system.

The role emphasizes courteous communication, reliable attendance, multitasking, and precise data entry, with occasional travel to support clinics across Jefferson and Bibb counties.

Qualifications

• Excellent communication and interpersonal skills.
• Strong multitasking ability.
• Detail-oriented message taking and documentation.
• Accurate demographic data entry into EMR systems.
• Prompt, regular attendance and reliability.
• Flexibility to handle varying tasks.

Responsibilities

• Answer the telephone in a courteous and professional manner.
• Receive and convey messages in writing, verbally and electronically.
• Assist patients and their families in a compassionate manner.
• Make appointments following preset scheduling rules.
• Fax documents and prepare mail-out materials.
• Open and distribute incoming mail; route calls as needed.
• Collect copayments and process deposits per policy.
• Verify demographic information in the EMR for accuracy.
• Triage calls to appropriate clinical staff in a timely manner.
• Explain sliding fee application process to eligible patients.

Skills

Communication skills

Multitasking

Accurate data entry

Telephone message taking

Flexibility

Attendance

Education

High school diploma

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Alabaster Medical Alabaster, AL, US

2 days ago Requisition ID: 1951

Salary Range: $15.00 To $16.00 Hourly

Reports to Office Manager

Background :

Cahaba Medical Care Foundation is a community health center organization providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, and Chilton counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast paced practice with a strong mission and commitment to providing high quality care.

Travel may be required from time to time to complete assigned responsibilities.

Responsibilities & Duties

In accordance with policies & procedures:

Answer the telephone in a courteous and professional manner within 3 rings

Receive and convey messages in writing, verbally and electronically

Assist patients and their families in a compassionate manner

Make appointments following preset scheduling rules

Fax documents

Prepare documents for mail-out

Open and distribute incoming mail

Assist in routing telephone calls and messages to the appropriate staff

Collect copayments at each patient encounter, and, if necessary, make bank deposits in accordance with financial policy

Check and transcribe demographic information from the patient intake sheet to their electronic medical chart to ensure correct demographic information on each patient

Is able to appropriately triage telephone calls from other health care facilities or from other nurses or physicians to the appropriate clinical staff in a timely manner

Communicate with providers effectively about patient and scheduling conflicts (i.e. double booking, rescheduling, follow-ups with a different provider)

Ensure that each patient has the correct forms to fill out prior to each patient encounter (demographics, medical record release, HIPAA, well child check forms, new patient intake forms, etc.)

Ask patient for updated insurance information, verify insurance eligibility, and screen patients for sliding fee eligibility based on income and household size information

Explain sliding fee application process to potentially eligible patients

Perform any other duties assigned by a supervisor

Qualifications:

Excellent communication and interpersonal skills

Excellent ability to multitask

Due to the nature of the job, needs to take detailed messages that are forwarded to the right staff member that has all correct information about the person that call

Vitally important that all demographic data is entered into each pt's medical record correctly

Flexibility

Minimum of a high school diploma

Prompt, regular attendance at the office