Reception Team Staff - Clinic

Group Health Cooperative of South Central WI; Madison (WI); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading healthcare cooperative in Madison seeks a Reception Team Staff member to provide administrative support, manage patient interactions, and ensure efficient clinic operations. The role involves working Monday to Friday with a focus on customer service and organizational skills. Comprehensive benefits are offered, promoting employee well-being and development.

Benefits

Health Insurance

Dental Insurance

Paid Short-term Disability

Long-term Disability

Life Insurance

Tuition Reimbursement

Pet Insurance

Eyewear Discounts

Qualifications

• Minimum six months' work experience in a customer service setting required.
• Ability to maintain patient confidentiality and knowledge of HIPAA.

Responsibilities

• Provide administrative support including answering phones and scheduling appointments.
• Direct and check in patients and collect fees.

Skills

Customer Service

Organizational Skills

Verbal Communication

Written Communication

Confidentiality

Education

High School Graduate

Job description

Group Health Cooperative of South Central Wisconsin. BETTER TOGETHER

1.00 FTE / 40 hours per week.

The ideal candidate will work Monday-Friday 7:30 am - 4 pm for the first 4-6 weeks of Orientation. After successful completion of Orientation, the following schedule will be implemented.

Saturday	Sunday	Monday	Tuesday	Wednesday	Thursday	Friday
OFF	OFF	10:30 am - 7 pm	10:30 am - 7 pm	10:30 am - 7 pm	10:30 am - 7 pm	10:30 am - 7 pm

The Reception Team Staff - Clinic position is responsible for providing a wide range of administrative support activities including answering the telephone (serving as back up to nurse and practitioner phone lines), directing and checking in of patients and other customers properly, scheduling appointments, answering general questions, collecting fees, and organizing the desk. The incumbent works under the general supervision and review of the Reception Team Leader.

GHC-SCW is a quality driven cooperative built on collaboration, community involvement, innovation, and belonging. In dedication to the health and well-being of our employees, we offer a comprehensive benefits package that includes health and dental insurance, along with paid short-term disability, long-term disability, and life insurance. Additional benefits include a flexible spending account, employee assistance programs, tuition reimbursement, pet insurance, eyewear discounts, and more. Check us out by clicking on Many Talents, One Mission! The Benefits of Working at GHC-SCW.

Job Specific Minimum Qualifications

1. High school graduate or equivalent required.


2. Minimum six (6) months' work experience in a setting that requires customer service skills required. Work experience in a Medical Reception setting preferred. Relevant training may be substituted for work experience. Previous experience using the telephone in a service capacity preferred. Experience with medical terminology preferred.


3. Ability to pass Competency Test in primary reception area and Telephone Communication skills checks within a reasonable time period (approximately 3 - 6 months).


4. Excellent organizational skills required.


5. Excellent verbal and written communication skills required.


6. Excellent customer service skills required. Ability to work with a diverse patient population.


7. Ability to work harmoniously and cooperatively with all personnel and the public required.


8. Ability to act in a professional manner when dealing with practitioner staff, personnel of other departments, fellow employees and the general public required.


9. Ability to maintain patient confidentiality. Knowledge of or ability to learn HIPAA requirements.


10. Knowledge of and ability to use email.


11. Ability to use and/or learn on-line systems such as electronic medical record and appointment scheduling.


12. Ability to handle and prioritize multiple tasks appropriately in rapid succession required.


13. Ability to be flexible in daily assignments.


14. Ability to take and relay messages accurately and in a timely manner, including the ability to spell correctly required.


15. Ability to use a keyboard for much of the shift required.


16. Ability to sit or stand for up to 3 hours at a time and frequently stand up and down from desk chair required.


17. Ability to frequently bend and reach from both a standing and sitting position required.


18. Ability to speak and listen in person and on the telephone.

The incumbent knows and abides by all Group Health Cooperative of South Central Wisconsin (GHC-SCW) organizational and departmental policies, sets personal standards and strives for high quality work in completing assignments, performs job duties in a timely manner, and represents the organization in a positive manner.The incumbent understands our Mission, Vision, and Common Values (stated below) and is committed to promote these values in behavior and attitude.

Our Mission Statement: We partner with members and the communities we serve to maximize health and well-being.

Our Vision: As a local, not-for-profit, member-owned Cooperative, we are the most trusted resource for lifelong health and well-being in the communities we serve.

Our Values

• We are a not-for-profit Cooperative


• We are member-centered


• We are equitable and inclusive


• We are quality-driven


• We are innovative


• We are community involved

We believe:

Healthcare is a human right.

In treating all people with dignity and respect.

There is strength in diversity.

Equity celebrates our humanity.

We are better together.

Group Health Cooperative of South Central Wisconsin is proud to be an equal opportunity employer. GHC-SCW considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.