Reception Specialist

Ricoh USA, Inc.; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

401K plan

Tuition assistance

Paid vacation

Job summary

Ricoh USA, Inc. seeks a Senior On-Site Service Specialist, Hospitality in Houston to deliver premium guest reception, meeting support, and conference room coordination. You will greet visitors, manage emails discreetly, and ensure hospitality standards across events.

The role involves catering coordination, A/V setup, and inventory tasks, working closely with Site Management while maintaining a clean and safe environment in a dynamic office setting.

Qualifications

• Requires high school diploma or GED.
• 1-2 years of hospitality and office experience preferred.
• Valid driver's license may be required.

Responsibilities

• Greet visitors warmly and professionally.
• Manage emails with discretion and confidentiality.
• Check in guests and issue badges; notify hosts on arrival.
• Prepare conference rooms and coordinate seating, A/V, and materials.
• Coordinate catering orders and track invoices.
• Verify sound, video, and connectivity; troubleshoot minor issues.

Skills

Guest services

Email management

Hospitality mindset

Teamwork

Clear communication

Problem solving

Education

High school diploma or GED

Tools

A/V equipment

Office software

Job description

Job Description

Senior On-Site Service Specialist, Hospitality

Key Responsibilities

• Greet visitors warmly and professionally, creating a positive first impression for all guests.
• Manage emails with attention to detail, discretion, and confidentiality.

Job Description

Senior On-Site Service Specialist, Hospitality

Key Responsibilities

Reception & Client Engagement

• Greet visitors warmly and professionally, creating a positive first impression for all guests.
• Manage emails with attention to detail, discretion, and confidentiality.

Visitor Management

• Check in guests efficiently, issue visitor badges, and promptly notify hosts of their arrival.
• Ensure all visitor protocols are followed to maintain both security and hospitality standards.

Conference & Meeting Support

• Assist in preparing conference rooms for small gatherings and large meetings alike.
• Ensure spaces are set up according to requirements, including seating, A/V, and materials.

Catering & Hospitality

• Coordinate catering orders in alignment with meeting needs and dietary preferences.
• Track invoices and confirm timely delivery and proper setup of food and beverages.

Technology Assistance

• Verify sound, video, and connectivity are functioning correctly.
• Troubleshoot and resolve minor technical issues to minimize disruptions.

POSITION PROFILE

Provides consistent and high-quality standard of food and beverage set up/service to clients, ensuring smooth delivery of conference and function services. Sets up and breaks down conference rooms according to event orders as well as maintains cleanliness standards for kitchens, equipment and meeting rooms. Assembles and arranges conference equipment in function and conference rooms per event requirements. Disassembles conference rooms at appropriate break down times. Office maintenance, including, but not limited to: trash removal, cleaning, ordering and restocking kitchens, pantries, supplies, etc. This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distributing and handling incoming and outgoing mail. This position reports directly to the Site Manager or Assistant Site Manager, depending on site personnel configuration.

Job Duties And Responsibilities

• Ensure excellent and professional client service at all times
• Lead in coordinating meeting rooms and events
• Ability to train team members on responsibilities and tasks associated with the position
• Conference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins, etc.)
• Undertake general waiting and service duties of food and beverages
• Follow hygienic food and beverage handling procedures
• Provide general assistance in cleaning kitchen and function areas, as directed
• Manage conference/hospitality calendar, greet clients and guests
• Conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds)
• Flip chart, white boards and cork board set-up and assembly
• Food preparation set-up & break down for client meetings, parties & company events
• Maintaining kitchens and cleaning kitchen equipment including coffee machines, refrigerators, microwaves, ice machines, etc.
• Loading dishwasher with items used by the client personnel
• Ordering and keeping track of inventory for supplies, food, beverages, etc. for kitchens, conference rooms and pantries
• Maintain occasional cleaning duties as needed in the office or building locations (i.e. trash removal, dusting, cleaning and restocking restrooms break rooms, sweeping and mopping floors, vacuuming, window washing)
• May perform general clerical, copy center, mail and delivery duties such as distributing office supplies, packages, fax transmissions and mail to company personnel and/or designated drop-off points as required
• Performs other job duties as assigned

Typically Required

QUALIFICATIONS (Education, Experience, and Certifications)

• Requires high school diploma or GED
• 1-2 years of related hospitality and office experience is preferred
• May require a valid driver's license and minimum levels of auto insurance coverage per Ricoh policy

KNOWLEDGE, Skills And Abilities

• Ability to communicate clearly both verbally and in writing
• Capable of working in a fast paced environment
• Excellent customer service skills and organization skills
• Basic computer and office equipment skills
• Ability to meet/exceed customer expectations
• Ability to follow directions
• Maintain a clean and safe work area
• Ability to work as a team or individually

Working Conditions, MENTAL AND PHYSICAL DEMANDS

• Typically works in a professional office environment with adequate lighting and ventilation, and a normal range of temperature and noise level
• Requires internal contact within department and with client personnel, external contact with customers, agencies, vendors, etc and general public
• Physical effort is required such as walking, standing, bending, reaching, lifting or carrying objects could weigh up to 75 lbs or more (i.e. office furniture, conference room fixtures, equipment, supplies, etc.)
• Walking and pushing 30 pound refresh cart to specific rooms including conference rooms, kitchens and break stations
• Able to walk or stand for long periods of time
• Requires moderate dexterity, regular application of basic skills (postage machine, office equipment, minor maintenance on conference room furniture, eye/hand coordination)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

JOB INFO

Job Identification : 8540

Job Category : Service Delivery

Posting Date : 2026-09-25T15:42:10+00:00

Degree Level : High School Graduate

Job Schedule : Full time

Locations : Houston, TX, United States

Driving requirements : Non-driver

Sign-on Bonus : No