Reception/Intake Clerk (Visalia)

Central California Legal Services Inc; Visalia, Northern (CA, KY); On-site; USD 58,311,000 - 90,576,000; Full time

Job summary

Central California Legal Services Inc. in Visalia, CA seeks a reception/intake clerk to greet visitors at the front desk, answer phones, inform about the organization, and conduct prescreen intakes to assess applicants' needs.

Responsibilities include entering client information, maintaining logs, making referrals, and supporting the Directing Attorney with team duties. Minimum 2 years in an office setting; bilingual preferred; travel may be required.

Qualifications

• Minimum 2 years of experience in an office environment, preferably non-profit or public agency.
• Punctual, reliable, professional with strict confidentiality.
• Dependable, motivated and client-focused.
• Expertise in telephone and reception etiquette.
• Bilingual preferred (English/Spanish).
• Proven team player who helps others and asks for help.
• Strong listening, interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Good organizational skills and ability to multitask.
• Ability to learn and accurately use our case management software.
• Ability to follow instructions and work with minimal supervision.
• Typing speed of 35 words per minute.
• Commitment to CCLS' mission and core values.

Responsibilities

• Greet public and staff in a courteous and respectful manner.
• Primary staff person responsible for the Fresno reception desk duties.
• Maintain and update applicant/client logs and surveys for funding purposes.
• Provide referrals to community partner agencies and coordinate with services.
• Answer multi-line telephone and route calls to appropriate staff.
• Enter client information into CC LS databases accurately and efficiently.
• Review waiting room and keep notices, flyers, and publications current.
• Maintain confidentiality of records and information at all times.
• Assist Directing Attorney with team-related duties as needed.
• Participate in community outreach and educational activities as needed.

Skills

Reception etiquette

Telephone skills

Confidentiality

Bilingual English/Spanish

Organization

Team player

Communication

Multitasking

Case management software

Typing 35 wpm

Tools

Microsoft Office

Case management software

Job description

Reports to

Directing Attorney

FLSA Status

Full-Time, Non-Exempt (Union position)

Application Deadline

Until Filled

Salary

$20.35 to $31.61 per hour

PROGRAM DESCRIPTION

Central California Legal Services (CCLS) is a 501(c)(3) non-profit organization that was founded in 1966 for the purpose of providing free civil legal services to low-income individuals. CCLS core counties include Fresno, Kings, Mariposa, Merced, Tulare, and Tuolumne. CCLS's health work also extends to San Luis Obispo, Monterey, San Benito, and Stanislaus counties. In Madera County, CCLS provides limited services to seniors and on health issues. CCLS has offices in Fresno, Merced, and Visalia, and satellite offices in Mendota and Los Banos. With nearly one hundred (100) employees, CCLS's work includes direct services that meet our clients' immediate needs, education, and advocacy.

JOB DESCRIPTION

Under the direction of the Legal Advice Line Directing Attorney, the reception/intake clerk will greet visitors at the front desk and will be responsible for answering telephones, providing information about the organization, screening and interviewing possible clients, and conducting prescreen intakes to assess the needs of the applicants. The reception/intake clerk will also make appropriate referrals to community agencies as needed.

DUTIES

• Greet public and staff in friendly, courteous, and respectful manner;
• Primary staff person responsible for the Fresno reception desk duties;
• Keep surveys and/or statistical data for funding purposes as directed;
• Provide referrals to community partner agencies;
• Answer multi-line telephone and route calls to appropriate persons;
• Use a phone paging system effectively and check voicemail routinely;
• Assist with screening clients for program eligibility;
• Open and conduct client intakes as appropriate;
• Enter client information in CCLS databases accurately and efficiently;
• Maintain and update applicant/client log;
• Make copies and scans of necessary documents for the file;
• Review the waiting room area for cleanliness, post and stock public notices, flyers, publications, magazines;
• Must maintain a positive working relationship with all staff and the public;
• Ability to maintain strict confidentiality of records and information;
• Assist Directing Attorney with team related duties as needed;
• Participate in community outreach and educational activities as needed;
• Ability and means to travel as needed, proof of liability and property insurance on vehicle used is required;
• Other duties as assigned for efficient office operation and assistance.

QUALIFICATIONS

• Minimum 2 years of experience working in an office environment, particularly in a non-profit or public agency;
• Punctuality, reliability, and professionalism with the ability to maintain strict confidentiality;
• Dependable, motivated, and concerned for clients' interests;
• Expertise in proper telephone and reception etiquette;
• Bilingual preferred (English/Spanish);
• Proven team player who assists others and asks for help when needed;
• Strong listening, interpersonal, and customer service skills;
• Excellent verbal and written communication skills;
• Good organizational skills & ability to multitask;
• Ability to accept constructive criticism and feedback;
• Proficiency with office computer equipment and Microsoft Office software;
• Ability to learn and accurately use our case management software;
• Ability to follow instructions & work with minimal supervision;
• Ability to type 35 words per minute;
• Able to perform all other essential responsibilities of this position;
• Commitment to CCLS' mission and core values.

CCLS is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, other non-merit factor or any categories protected by law.

CCLS is subject to a Collective Bargaining Agreement.