Reception Clerk II

University of Rochester; United States; Remote; USD 25,000 - 35,000; Full time

Job summary

The University of Rochester is seeking a friendly receptionist/administrative assistant for the Transportation and Logistics department. The role handles visitor reception, phone screening, data entry, scheduling, and general clerical duties in a fast-paced environment.

The position offers a 40-hour work week (Mon-Fri 10:00 AM–6:45 PM) with rotating holidays; remote work is available in New York, Albany area. A high school diploma and 2 years of related experience are required.

Qualifications

• High School diploma required.
• 2 years of related work experience required.

Responsibilities

• Greets visitors and directs to appropriate offices.
• Answers, screens, and forwards incoming phone calls.
• Performs clerical duties and data entry.
• Schedules appointments and meetings.
• Relays information and maintains courteous communications.
• Maintains a tidy reception area and handles mail.

Education

High School diploma

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

Remote Work - New York, Albany, New York, United States of America, 12224

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100451 Transportation and Logistics

Work Shift:

UR - Day (United States of America)

Range:

UR URG 103 H

Compensation Range:

$18.00 - $25.14

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Receives visitors, patients and/or staff members and answers telephones. Provides direction and assistance requiring working knowledge of departmental organization and procedures. Performs clerical duties incidental to the receptionist function.

SCHEDULE

• M-F 10am-645 with rotating holiday and weekends

ESSENTIAL FUNCTIONS

• Receives visitors in a friendly and professional manner. Resolves inquiries or issues in a timely and efficient manner. Provides assistance or directs to the appropriate office or person. Exercises discretion and interpretive judgment in frequent, and often stressful, contacts with public. Manages visitor sign-in procedures and issues badges as necessary.
• Answers, screens, and forwards incoming phone calls. Performs data entry and maintains electronic and physical filing systems.
• Schedules appointments and arranges for meetings.
• Relays information, exercising tact to maintain good relations.
• Provides clerical assistance such as completing forms, sorting mail, typing reports, posting records, maintaining files, etc.
• Maintains a tidy reception area.
• Handles incoming and outgoing mail as needed, including packages and deliveries.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• High School diploma and 2 years of related work experience required
• Or equivalent combination of education and experience

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status,or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.