Receiving & Inventory Technician

OakLeaf Surgical Hospital; Altoona (WI); On-site; USD 37,000 - 52,000; Full time

Job summary

OakLeaf Surgical Hospital is seeking a Receiving & Inventory Technician to manage receipt, inspection, and documentation of all incoming shipments and supplies. You will work with supply chain, procurement, and clinical teams to ensure accurate, undamaged deliveries and proper labeling for storage.

Responsibilities include matching documents, logging items in the system, and resolving discrepancies. The role requires attention to detail, basic computer skills, and the ability to operate in a

Qualifications

• Receive, inspect, and verify shipments for accuracy and damage.
• Understand HIPAA and patient confidentiality requirements.
• Maintain accurate inventory records and documentation.
• Use basic computer systems to log goods and cycles counts.
• Coordinate with vendors and departments to resolve issues.

Responsibilities

• Receive, inspect, and verify all incoming shipments for accuracy, quality, and damage.
• Match packing slips, purchase orders, and invoices for compliance and accuracy.
• Document discrepancies or damages and report to appropriate staff.
• Log incoming goods in inventory or supply chain systems.
• Coordinate delivery of received items to departments or storage locations.
• Maintain proper labeling, storage, and handling of supplies and equipment.
• Conduct routine cycle counts and assist with annual inventories.
• Act as the lead resource for the assigned area and coordinate workflow.

Skills

Quality assurance

HIPAA compliance

English communication

Attention to detail

Inventory management

Basic computer skills

Teamwork

Education

High school diploma or GED

Tools

Pallet jack Certification

Job description

The Receiving & Inventory Technician is responsible for managing the receipt, inspection, and documentation of all incoming shipments and supplies for the organization. Working closely with the supply chain, procurement, and clinical departments, the Receiving & Inventory Technician ensures that deliveries are accurate, undamaged, and meet organizational standards. This role plays a vital part in maintaining the continuous flow of medical supplies, equipment, and materials necessary for patient care and operations.

Hours:

• 1.0 FTE - 40 hours per week
• Monday - Friday
• Day Shift

Essential Job Functions:

• Receive, inspect, and verify all incoming shipments for accuracy, quality, and damage
• Match packing slips, purchase orders, and invoices to confirm order accuracy and compliance with organization procurement guidelines
• Document discrepancies, shortages, or damages and report them to the appropriate personnel
• Log and document incoming goods in the organization’s inventory or supply chain management system
• Communicate with vendors, supply chain staff, and department representatives to resolve discrepancies or issues with shipments
• Properly label and prepare items for storage or distribution
• Coordinate delivery of received items to appropriate departments or storage locations in a timely and organized manner
• Ensure proper handling, storage, and labeling of medical supplies and equipment in accordance with organizational and regulatory standards
• Maintain accurate inventory records in the organization’s inventory management system
• Conduct routine cycle counts and assist with annual physical inventory audits
• Identify and resolve discrepancies between inventory records and physical counts
• Assist with periodic inventory counts and support inventory control initiatives as needed
• Act as the lead resource for the assigned area, coordinate workflow and ensure departmental goals are met
• Maintain cleanliness and organization of the receiving area to promote a safe and efficient work environment
• Follow all safety, security, and infection control procedures during the receipt and handling of supplies
• Operate pallet jacks or other material handling equipment as required
• Perform other duties as assigned

Knowledge, Skills & Abilities:

• Quality assurance and accreditation standards
• Understanding of HIPAA regulations, patient confidentiality laws and patient rights
• Effective English communication in verbal and written format
• Quality work including attention to detail and accuracy
• Basic computer proficiency
• General receiving and inventory process knowledge
• Carry out customer service standards
• Prioritize tasks effectively through managing workload based on urgency and importance
• Capacity to work independently and as part of a multidisciplinary team
• Continuously learn and improve through staying up to date on job specific trends, policies and new technologies
• Successfully demonstrate organization-wide performance review competencies

Qualifications:

• Demonstrates eligibility for employment in the U.S.
• High school diploma or G.E.D. equivalent required
• Pallet jack Certification within one (1) month of hire
• Previous receiving experience in a hospital or healthcare environment preferred

Equal Employment Opportunity & Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc.Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.