Receiving Clerk (Materials Management Specialist 1)

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

Paid time off

401(k) matching

Relocation support

Job summary

Los Alamos National Laboratory seeks a Materials Management Specialist 1 to support the Receiving Team in coordinating, accepting, processing, and staging shipments. You will ensure accurate receiving, proper documentation, and compliance with safety and regulatory standards, working under the Receiving Team Leader during daily operations and peak periods.

You will handle incoming shipments, verify documentation, stage materials for internal use, and maintain LANL system data accuracy (Oracle,

Qualifications

• Knowledge of warehouse and receiving operations.
• Basic understanding of hazardous material regulations and safe handling practices.
• Strong written and verbal communication skills.
• Ability to interact professionally with all levels of personnel and customers.
• Experience with data entry, record maintenance, filing systems, and professional correspondence.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Demonstrated initiative, sound judgment, and accountability.
• Commitment to safety, security, quality, diversity, and teamwork.
• Ability to obtain and maintain a Q Clearance.

Responsibilities

• Accept, inspect, and process incoming shipments including purchase orders, purchase card transactions, name-only packages, and ORACLE BOAs.
• Verify shipment accuracy against purchase documentation and system records.
• Stage materials appropriately for distribution to internal customers.
• Assist with physical handling of materials during high-volume operations.
• Maintain accurate data entry and documentation within LANL enterprise systems (e.g., Oracle and related operating systems).
• Ensure compliance with hazardous material handling requirements and applicable regulations.
• Coordinate with internal customers, vendors, and logistics personnel to resolve discrepancies.
• Support audit readiness through proper documentation and records management.
• Follow and implement LANL institutional policies, safety procedures, and quality standards.
• Promote a safe, secure, and environmentally responsible work environment.
• Participate in required training and occasional travel as needed.

Skills

Warehouse operations

Data entry

Safety compliance

Communication skills

Q clearance eligibility

Education

2 years related experience or equivalent education

Tools

Oracle

Gemini

Take Supply

Job description

What You Will Do

The Materials Management Specialist 1 supports the Receiving Team within the Materials Management Group (LOG-MM). This position assists with the coordination, acceptance, processing, and staging of shipments for distribution across the Laboratory. The role ensures that incoming materials are received accurately, documented properly, and handled in compliance with institutional policies, safety standards, and regulatory requirements. Working under the direct supervision of the Receiving Team Leader, the Specialist contributes to operational continuity by supporting daily receiving functions and assisting during peak workload periods.

Key Responsibilities include:

• Accept, inspect, and process incoming shipments including purchase orders, purchase card transactions, name-only packages, and ORACLE BOAs.
• Verify shipment accuracy against purchase documentation and system records.
• Stage materials appropriately for distribution to internal customers.
• Assist with physical handling of materials during high-volume operations.
• Maintain accurate data entry and documentation within LANL enterprise systems (e.g., Oracle and related operating systems).
• Ensure compliance with hazardous material handling requirements and applicable regulations.
• Coordinate with internal customers, vendors, and logistics personnel to resolve discrepancies.
• Support audit readiness through proper documentation and records management.
• Follow and implement LANL institutional policies, safety procedures, and quality standards.
• Promote a safe, secure, and environmentally responsible work environment.
• Participate in required training and occasional travel as needed.

What You Need

Minimum Job Requirements:

• Knowledge of warehouse and receiving operations.
• Basic understanding of hazardous material regulations and safe handling practices.
• Strong written and verbal communication skills.
• Ability to interact professionally with all levels of personnel and customers.
• Experience with data entry, record maintenance, filing systems, and professional correspondence.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Demonstrated initiative, sound judgment, and accountability.
• Commitment to safety, security, quality, diversity, and teamwork.
• Ability to obtain and maintain a Q Clearance.

Education:

Position requires a minimum of 2 years related experience, or an equivalent combination of education and experience.

Desired Qualifications:

• Working knowledge of LOG-MM Receiving processes and procedures.
• Familiarity with LANL operational and administrative policies.
• Knowledge of LANL facilities and site operations.
• Experience using Oracle, Gemini, Take Supply, or other LANL-based systems.
• Active Q Clearance.

Essential Job Functions

(can perform with or without reasonable accommodation): Ability to lift 50 lbs.

Work Location:

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment:

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 years.

Note to Applicants:

• Please provide a comprehensive cover letter that details how you meet the requirements for this position.
• Occasional travel for training.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2

Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q

Position will be cleared to this level. Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test:

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position:

Term status Laboratory employees applying for regular-status positions are converted to regular status.

Term position:

Regular-status Laboratory employees applying for term-status positions may retain regular status with approval of the cognizant Principle Associate Director.

Internal Applicants:

Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of the Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity:

Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.