Receiving Admin

Talentify; Tacoma (WA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Transportation benefits

Paid time off

Job summary

Aston Carter is seeking a Receiving Admin to support daily operations in Tacoma, WA. You will process incoming paperwork, maintain regulatory records, and assist drivers with check-in and documentation in a fast-paced setting.

The role requires strong data entry, attention to detail, and the ability to learn new software quickly. This onsite position offers growth within a global organization and competitive pay.

Qualifications

• At least 1 year of experience in administrative, logistics, inventory, receiving, clerical, or office coordination roles.
• Proven administrative support and assistance skills in an office or industrial environment.
• Strong data entry skills with a focus on speed and accuracy.
• Proficiency using Microsoft software and other computer applications.
• Ability to learn new software systems quickly and adapt to changing tools and processes.
• Strong verbal and written communication skills for interacting with drivers, office staff, and plant personnel.
• Knowledge of DOT-related documentation and requirements as they relate to receiving and transportation paperwork.
• Strong interpersonal skills to collaborate effectively with a supportive office team.
• Ability to work onsite in a fast-paced industrial environment.
• Reliable attendance and a stable work history demonstrating commitment and dependability.

Responsibilities

• Process incoming paperwork and documentation for receiving and logistics activities.
• Review, update, and maintain regulatory and compliance records to support audits and reporting requirements.
• Assist truck drivers with paperwork, check-in procedures, and facility navigation to ensure smooth receiving operations.
• Perform accurate data entry across multiple software systems, maintaining high standards of data integrity.
• Track inventory and container information to support plant operations and ensure proper documentation.
• Scan, copy, file, and organize physical and digital documentation for easy retrieval and recordkeeping.
• Support clear and timely communication between office staff and plant operations teams.
• Maintain records in accordance with compliance requirements and audit standards.
• Cross-train with other administrative team members and provide assistance as needed to ensure continuous coverage.
• Demonstrate reliable attendance and a stable work approach to support consistent operational performance.
• At least 1 year of experience in administrative, logistics, inventory, receiving, clerical, or office coordination roles.

Skills

Data entry

Attention to detail

Communication

Organizational skills

Adaptability

Tools

Microsoft Office

Job description

About this job

Job Title: Receiving AdminJob Description

The Receiving Admin plays a key role in supporting daily operations by processing incoming paperwork, maintaining regulatory and compliance records, and ensuring accurate data entry across multiple systems. This position serves as a critical link between office staff and plant operations, assisting truck drivers with facility check-in, tracking inventory and container information, and organizing documentation to support audits and compliance requirements. The role offers the opportunity to grow within a large, global organization that values training, development, and internal promotion.

Responsibilities

• Process incoming paperwork and documentation for receiving and logistics activities.
• Review, update, and maintain regulatory and compliance records to support audits and reporting requirements.
• Assist truck drivers with paperwork, check-in procedures, and facility navigation to ensure smooth receiving operations.
• Perform accurate data entry across multiple software systems, maintaining high standards of data integrity.
• Track inventory and container information to support plant operations and ensure proper documentation.
• Scan, copy, file, and organize physical and digital documentation for easy retrieval and recordkeeping.
• Support clear and timely communication between office staff and plant operations teams.
• Maintain records in accordance with compliance requirements and audit standards.
• Cross-train with other administrative team members and provide assistance as needed to ensure continuous coverage.
• Demonstrate reliable attendance and a stable work approach to support consistent operational performance.
• At least 1 year of experience in administrative, logistics, inventory, receiving, clerical, or office coordination roles.
• Proven administrative support and assistance skills in an office or industrial environment.
• Strong data entry skills with a focus on speed and accuracy.
• Proficiency using Microsoft software and other computer applications.
• Ability to work with receiving and inventory processes and documentation.
• Exceptional attention to detail and accuracy in handling records and documentation.
• Ability to learn new software systems quickly and adapt to changing tools and processes.
• Strong verbal and written communication skills for interacting with drivers, office staff, and plant personnel.
• Knowledge of DOT-related documentation and requirements as they relate to receiving and transportation paperwork.
• Strong interpersonal skills to collaborate effectively with a supportive office team.
• Ability to work onsite in a fast-paced industrial environment.
• Reliable attendance and a stable work history demonstrating commitment and dependability.

Additional Skills & Qualifications

• Experience in logistics, inventory control, or receiving within an industrial or plant setting.
• Comfort working with hazardous waste management or environmental sustainability-related documentation.
• Ability to multitask and prioritize work in a dynamic environment with changing demands.
• Willingness to cross-train and support other administrative functions as needed.
• Interest in long-term career growth within a large global organization.
• Motivation to develop skills through a strong training program and ongoing learning opportunities.
• Alignment with a promote-from-within culture that rewards performance and reliability.

Job Type & Location

This is a Contract to Hire position based out of tacoma, WA.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&DD for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in tacoma,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Each posting applies separately and lists its own pay.