Real Estate Transactions Paralegal

Hancock Estabrook, LLP; City of Syracuse (NY); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) & profit-sharing plan

Paid holidays, vacation, sick time

35-hour work week

Group Term Life and LTD insurance

Training and professional development

Job summary

Hancock Estabrook, LLP is seeking an Administrative Assistant for the Real Estate Department in Syracuse, NY. The role provides administrative and legal support for real estate attorneys, handling document preparation, closing packages, and file management.

The position requires real estate transaction experience and strong proficiency in Microsoft Office, with excellent organizational and communication skills.

Qualifications

• Prior real estate experience is required.
• Proficiency in Microsoft Office and the ability to learn legal software and document management systems.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments and deadlines.

Responsibilities

• Provide administrative and legal support to attorneys in the Real Estate Department.
• Prepare, revise, format, and proofread legal documents and real estate transaction materials.
• Coordinate residential and commercial real estate transactions, including scheduling closings and preparing closing packages.
• Communicate with clients, lenders, title companies, opposing counsel, and other parties to facilitate timely transactions.
• Track transaction deadlines and ensure progress, gathering required documentation.
• Maintain accurate electronic and physical files and organize documents.
• Assist with title-related documentation, recording requirements and other transaction processes.
• Manage incoming/outgoing correspondence, emails, calls, and related communications.
• Monitor workflow and follow up on outstanding items with attorneys, paralegals, and team members.

Skills

Real estate experience

Organizational skills

Written and verbal communication

Multitasking

Confidentiality

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Hancock Estabrook, LLP is seeking an Administrative Assistant for the Real Estate Department in Syracuse, NY. The role provides administrative and legal support for real estate attorneys, handling document preparation, closing packages, and file management.

The position requires real estate transaction experience and strong proficiency in Microsoft Office, with excellent organizational and communication skills.