Real Estate/Project Coordinator

Advance Albany County Alliance; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

401K

Job summary

Advance Albany County Alliance seeks a motivated Real Estate/Project Coordinator to advance economic development and project initiatives across Albany County. Reporting to the Senior Vice President of Real Estate, the coordinator will move projects from concept through completion and collaborate with municipalities, businesses, developers, property owners, consultants, and government partners.

The ideal candidate will have 2–5 years of relevant experience in economic development or real estate,

Qualifications

• Bachelor's degree in economic development, business, real estate, public administration, planning, or a related field, or equivalent relevant experience.
• 2-5 years of relevant experience in economic development, real estate, project management, grant administration, public administration, planning, or a related field.
• Working knowledge of economic development and commercial real estate, with experience in administration, reporting, and compliance.
• Experience and ability to work on the full grant cycle from researching available funding sources, grant writing, administering, coordinating and closeout including annual reporting.
• Experience preparing or coordinating RFPs, bids, or procurement processes.
• Strong project management, organization, written and verbal communication skills; able to manage multiple priorities and work effectively with public- and private-sector partners.
• Proficiency with Microsoft Office; valid driver's license and ability to travel throughout Albany County and the Capital Region.

Responsibilities

• Coordinate economic development projects from concept through completion, tracking timelines, budgets, milestones, funding requirements, deliverables, and documentation.
• Support commercial and industrial site selection, development, and marketing, including property profiles, project databases, and the Alliance's shovel-ready site inventory.
• Prepare and administer federal, state, and local grants, including applications, reporting, compliance, and closeout.
• Assist with RFPs, RFQs, bids, scopes of work, contracts, and related procurement activities.
• Coordinate with municipalities, businesses, developers, property owners, consultants, contractors, and public agencies; respond to inquiries and build strong partner relationships.
• Support business attraction, retention, expansion, and real estate development initiatives.
• Prepare project summaries, presentations, reports, correspondence, and materials for internal and external audiences.

Skills

Project management

Public-sector collaboration

Communication

Budget tracking

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Grant management software

Job description

The Advance Albany County Alliance seeks a motivated, organized Real Estate/Project Coordinator to help advance economic development and project initiatives across Albany County.

Reporting to the Senior Vice President of Real Estate, the coordinator will move projects from concept through completion and collaborate with municipalities, businesses, developers, property owners, consultants, and government partners.

Why Join Us?

Make a measurable public-sector impact by supporting business growth, investment, job creation, redevelopment, and the long-term economic vitality of Albany County communities. You will work with municipal leaders, businesses, developers, and public partners to identify opportunities, secure funding, and advance projects.

Key Responsibilities

• Coordinate economic development projects from concept through completion, tracking timelines, budgets, milestones, funding requirements, deliverables, and documentation.
• Support commercial and industrial site selection, development, and marketing, including property profiles, project databases, and the Alliance's shovel-ready site inventory.
• Prepare and administer federal, state, and local grants, including applications, reporting, compliance, and closeout.
• Assist with RFPs, RFQs, bids, scopes of work, contracts, and related procurement activities.
• Coordinate with municipalities, businesses, developers, property owners, consultants, contractors, and public agencies; respond to inquiries and build strong partner relationships.
• Support business attraction, retention, expansion, and real estate development initiatives.
• Prepare project summaries, presentations, reports, correspondence, and materials for internal and external audiences.

What We're Looking For

• Bachelor's degree in economic development, business, real estate, public administration, planning, or a related field, or equivalent relevant experience.
• 2-5 years of relevant experience in economic development, real estate, project management, grant administration, public administration, planning, or a related field.
• Working knowledge of economic development and commercial real estate, with experience in administration, reporting, and compliance.
• Experience and ability to work on the full grant cycle from researching available funding sources, grant writing, administering, coordinating and closeout including annual reporting.
• Experience preparing or coordinating RFPs, bids, or procurement processes.
• Strong project management, organization, written and verbal communication skills; able to manage multiple priorities and work effectively with public- and private-sector partners.
• Proficiency with Microsoft Office; valid driver's license and ability to travel throughout Albany County and the Capital Region.

The Ideal Candidate

The ideal candidate is a self-starter who can take a project and run with it, work confidently with public- and private-sector partners, and move easily among grant applications, site visits, RFPs, and municipal meetings. Experience with commercial or industrial development, site selection, incentives, infrastructure, zoning/permitting, or New York State grant programs is a plus.

Reports to:

Senior Vice President of Real Estate

Direct Reports:

None

Employment:

Full-Time

Salary:

$60,000 – $80,000, commensurate with experience

Salary and Benefits

Salary range is $60,000-$80,000 commensurate with qualifications and experience. AACA has an excellent benefits package, including generous health, dental, leave, and 401K.

Advance Albany County Alliance is an equal opportunity employer.