Real Estate Portfolio Lead

Okta; San Francisco (CA); On-site; USD 140,000 - 190,000; Full time

Job summary

Okta is seeking a Real Estate Portfolio Lead to manage lease transactions, workplace projects, and drive continuous improvement across a global real estate portfolio. You will blend transaction management, project coordination, and analytics in a fast-paced setting to meet real estate and business objectives.

You will lead cross-functional collaboration with Facilities, IT, Security, and HR, bringing 5–8 years of CRE experience.

Qualifications

• Bachelor's degree in Real Estate, Finance, or related field is required.
• 5–8 years of direct Corporate Real Estate, Transaction Management, Portfolio Operations, and Project Management experience.
• Proven track record in lease negotiations and worldwide transactions with strong financial/analytical abilities.
• Advanced proficiency in Google Suite, ability to create executive presentations, and manage cross-functional stakeholder relationships.

Responsibilities

• Manage lease transactions, renewals, dispositions, and maintain critical dates and dashboards.
• Analyze portfolio metrics, support occupancy planning and long-range financial planning, evaluate costs and utilization trends.
• Coordinate small-to-medium workplace and relocation projects with budgets, schedules, and cross-functional teams.
• Develop SOPs and support rollout of CRE AI platforms to streamline delivery and operations.

Skills

Portfolio operations

Transaction management

Project management

Stakeholder management

Analytical skills

Google Suite proficiency

Education

Bachelor's degree in Real Estate

Tools

Google Suite

Job description

Secure Every Identity, from AI to Human

Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.

This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

The Corporate Real Estate Team Message

The Corporate Real Estate and Capital Projects team supports the execution of our global real estate portfolio and drives operational excellence across our global locations. By managing lease transactions and workplace projects, we ensure our physical spaces align with our dynamic business needs. Our team acts as the connective tissue between Finance, Legal, Operations, and external partners to deliver impactful, world-class real estate initiatives.

The Real Estate Portfolio Lead Opportunity

Reporting to the Director, Corporate Real Estate & Capital Projects , this role will manage lease transactions, workplace improvement projects, and drive continuous improvement across our global portfolio. You will combine transaction management, project coordination, and advanced analytics in a fast-paced environment to ensure the timely delivery of key real estate and business objectives.

What you'll be doing

• Manage comprehensive transaction activities-including lease acquisitions, renewals, and dispositions-while tracking critical dates, preparing business cases, and maintaining accurate pipeline dashboards.
• Analyze portfolio metrics and maintain data integrity to support occupancy planning, long-range financial planning, evaluating costs, seat-sharing ratios, utilization trends, and capital project performance.
• Coordinate small-to-medium workplace and relocation projects by developing budgets and schedules, monitoring milestones, and collaborating with cross-functional teams like Facilities, IT, Security, and HR.
• Identify opportunities to streamline project delivery and optimize operations by developing standard operating procedures and supporting the rollout of CRE AI platforms.

What you'll bring to the role

• Bachelor's degree in Real Estate, Business, Finance, Architecture, or a related field.
• 5-8 years of direct experience in Corporate Real Estate, Transaction Management, Portfolio Operations, and Project Management.
• Proven track record of supporting lease negotiations and transactions worldwide, backed by strong financial and analytical capabilities.
• Advanced proficiency in the Google suite, creating executive presentations, and effectively managing relationships with cross-functional stakeholders.

Desirable Skills

Previous corporate experience at a technology company, knowledge of commercial lease structures, familiarity with workplace analytics, and a PMP certification are highly preferred and will help you hit the ground running.

High-Visibility Impact

You will serve as the vital link between internal leaders and external service providers, driving operational excellence and directly shaping the footprint of our multi-site portfolio.

Growth and Support

Engage in a fast-paced environment that empowers you to spearhead continuous improvement initiatives, implement innovative reporting tools, and advance your expertise in global corporate real estate.

What you can look forward to as an Okta employee!

Amazing Benefits

Making Social Impact

Fostering Diversity, Equity, Inclusion and Belonging at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/ .

Okta is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application or interview process, please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/ .

ir needs. Each organization is unique in the degree of flexibility and mobili