Real Estate Office Manager and Marketing Coordinator

Golden Gate Sotheby's International Realty; San Rafael (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading luxury real estate brokerage seeks a Real Estate Office Manager and Marketing Coordinator for their San Rafael office. The successful candidate will oversee daily office operations, support agents with marketing tasks, and ensure a smooth working environment. This full-time position offers a compensation starting at $60,000+, with various benefits including medical and 401K.

Benefits

Medical, Dental, and Vision

401K non-company match

Flexible Spending Account

Employee Assistance Program

Vacation, Sick, PTO, and Holiday pay

Qualifications

• Proven office management and administrative experience.
• Strong organizational and communication skills.
• Ability to manage front desk operations.

Responsibilities

• Manage day-to-day office operations and support agents with marketing coordination.
• Open and close the office daily, ensuring it is secure.
• Assist agents with uploading and managing property listing information.

Skills

Organizational skills

Communication skills

Detail-oriented

Tech-savvy

Job description

Real Estate Office Manager and Marketing Coordinator

Join to apply for the Real Estate Office Manager and Marketing Coordinator role at Golden Gate Sotheby's International Realty

Real Estate Office Manager and Marketing Coordinator

Join to apply for the Real Estate Office Manager and Marketing Coordinator role at Golden Gate Sotheby's International Realty

We are a luxury real estate brokerage seeking an individual for a full-time, onsite position, Monday through Friday, 9 AM to 5:30 PM in San Rafael. The ideal candidate will be responsible for managing day-to-day office operations while supporting agents with marketing coordination for property listings.

The role requires a professional, dependable, and detail-oriented individual who is tech-savvy and capable of managing multiple priorities in a fast-paced environment. Strong computer skills are required for templated marketing tasks using proprietary and third-party platforms; training on specific platforms will be provided.

Marketing and Listing Coordination

• Work with agents to assist in uploading property listing information to company and third-party platforms.
• Upload and manage photos, perform quality control, and review and proof property descriptions and listing details.
• Use templated platforms to create email campaigns, brochures, flyers, and social media assets.
• Assist agents with platform usage, answering questions, and offering basic training.
• Enter listing and open house data into internal systems; research prior sales for reference.
• Collaborate with the marketing department and stay informed of new tools, trainings, and programs.
• Enter listing or closing data into the accounting or file management systems.
• Navigate various platforms efficiently and troubleshoot basic issues.

Front Desk and Office Administration

• Open and close the office daily, ensuring it is secure and operational.
• Manage incoming phone calls and maintain office supplies, including copier paper and coffee essentials.
• Ensure the office environment is clean, welcoming, and professionally maintained (janitorial services provided).
• Onboard new agents by showing them around and providing essential office information.
• Provide general administrative support and complete additional tasks as assigned.
• Attend scheduled team meetings and contribute to office continuity and communication.
• Maintain vendor relationships and support invoice processing or AP-related documentation as needed.
• Assist with light bookkeeping tasks, such as expense tracking or coordinating with accounting.

Qualifications

• Proven office management and administrative experience
• Strong organizational and communication skills
• Ability to manage front desk operations
• Real estate experience is a plus

Compensation range is $60,000+, depending on experience

Medical, Dental, and Vision

401K non-company match

Flexible Spending Account

Employee Assistance Program

Vacation, Sick, PTO, and Holiday pay

Thank you for your interest in opportunities at Golden Gate Sotheby’s International Realty. When creating a profile and submitting your application, we will collect the following categories of personal information: direct identifiers, such as your name and contact information; professional information, such as your previous employment and education background; and other information you include in your resume and cover letter, such as your preferences, skills, and abilities. We also may collect information from your social media profile if you create a profile using one of your social media accounts.

We use each category of the information you provide to evaluate your candidacy for the job opening(s) you apply to and other job openings at Golden Gate Sotheby’s International Realty that we think may interest you. We may also evaluate your information using internal and third-party business analytics tools and algorithms to discover ways to improve our business, identify job applicants and workforce trends, and enhance our service offerings.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

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