Real Estate Manager

Heritage-Grocers-Group,-LLC; Ontario (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Heritage Grocers Group is seeking a Real Estate Manager to oversee the portfolio of retail grocery locations across banners in multiple operating states. You will lead a three-person team to manage end-to-end lease administration, vendor oversight, and timely payments while maintaining strong relationships with developers, landlords, and municipal entities.

The role requires a solid background in real estate, 5–7 years of experience, and proven leadership.

Qualifications

• Bachelor's degree in real estate, business administration, finance or related field.
• Minimum 5-7 years of experience in commercial real estate, preferably retail or grocery.
• 2 years in a supervisory or management role.
• Strong understanding of real estate laws, zoning regulations, and local requirements.
• Knowledge of real estate/property management industry and practices.
• Experience with grocery-specific requirements (loading docks, refrigeration, high-utility zoning).
• Exceptional communication and negotiation skills, with the ability to present complex site data to executive leadership.
• Time management, organization, and prioritization skills.
• Ability to meet deadlines and multi-task.
• Ability to follow directions and pay attention to details.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Maintain real estate database and files to store documentation and correspondence.
• Track and report key property portfolio details such as contact information, area, location, lease provisions, expirations, and critical dates.
• Direct end-to-end lease administration, including oversight of vendors and reconciliations, rent audits, CAM reconciliations, and compliance with lease obligations.
• Lead lease renewals, evaluate property options, coordinate real estate committee presentations, and coordinate with teams to meet timelines.
• Collaborate across departments to achieve portfolio goals.
• Ensure timely rent and CAM payments and collect payments from subtenants.
• Manage relationships with developers and brokers for portfolio reviews.
• Direct and supervise a team of three (property managers and real estate specialists) and ensure accurate site packages and financial modeling.
• Oversee property operations support and services.
• Correspond with landlords and brokers to resolve issues and negotiate matters.
• Handle requests completely, accurately, and within timelines with stakeholders.

Skills

Real estate knowledge

Negotiation

Team leadership

Budgeting

Lease administration

MS Office

Communication

Education

Bachelor's degree in real estate, finance or business

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Property management software

Job description

Job Description

At Heritage Grocers Group, how we work is defined by shared values that include absolute integrity, respect, and collaboration. But it's more than that, it's smart and highly driven people united in purpose to serve one another.

Bring your energy and unique perspective and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed, and you'll work alongside talented colleagues while, making a difference in our communities.

POSITION SUMMARY:

The Real Estate Manager is responsible for the portfolio management of retail grocery locations across all banners in all operating states. This role oversees the lifecycle of property assets. This manager leads a dedicated team of three to ensure that market growth targets are met while maintaining strong relationships with developers, landlords, and municipal planning departments. This role also works closely with legal, finance and other departments to execute real estate transactions, including acceptable terms and conditions, timely and accurate payment, and required document and information delivery.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential duties and responsibilities of this position include, but are not limited to, the following:

• Maintain real estate database and files (hard copy and electronic) to ensure all required documentation, including legal documents and related correspondence, are properly stored and accessible.
• Track and report key property portfolio details, such as contact information, area, location, key lease provisions, expirations, and other critical dates.
• Direct the end-to-end lease administration process, including the oversight of third-party vendors conducting reconciliations, critical date tracking, rent commencement audits, Common Area Maintenance (CAM) reconciliations, and ensuring strict compliance with all leasehold obligations across the portfolio.
• Actively participate in lease renewals, track and respond timely to property options and coordinate real estate committee presentations. Maintain ownership of projects and coordinate with multiple teams to ensure timelines are met.
• Work well as a team/cross-departmentally to achieve department and company goals related to the real estate portfolio.
• Ensure the team submits timely payment of rents and CAM and receives payments from subtenants.
• Work with leadership to help manage the business relationships with real estate Developers and Brokers to assist with Developer portfolio reviews as needed.
• Direct and manage a team of three direct reports (property managers and real estate specialists), overseeing their professional development and ensuring the accuracy of site packages and financial modeling.
• Direct and supervise property operations support and services.
• Correspond with landlords, property owners, neighbors, and brokers to maintain strong relationships, resolve issues, and negotiate property matters.
• Handle all requests completely, accurately, and within agreed upon timelines while staying in constant communication with all stakeholders.

SKILLS AND QUALIFICATIONS:

• Bachelor's degree in real estate, business administration, finance or related field required.
• Minimum of 5-7 years of experience in commercial real estate, preferably within the retail or grocery sector.
• 2 years in a supervisory or management role.
• Strong understanding of real estate laws, zoning regulations, and other state and local requirements.
• Knowledge of real estate/property management industry and practices.
• Experience with grocery-specific requirements (e.g., loading docks, refrigeration infrastructure, and high-utility zoning).
• Exceptional communication and negotiation skills, with the ability to present complex site data to executive leadership clearly and concisely.
• Time management, organization, and prioritization skills.
• Ability to meet deadlines and multi-task.
• Ability to follow directions and pay attention to details.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.

PHYSICAL DEMANDS AND WORK CONDITIONS:

The physical demands and work conditions below represent those that must be met or successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities:

• While performing the duties of this job, the employee is regularly required to sit, stand, and use the hands to handle objects, tools or controls.
• Successful performance requires vision abilities that include close vision and the ability to adjust focus.
• The work environment is that typical of an office.
• Ability to travel to and throughout our operating states (California, Arizona, Nevada, Texas, Illinois, and Kansas (approximately 20% travel) as needed.

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.

The pay scale above is a good faith estimate of the salary or hourly wage range that the employer reasonably expects to pay for the position. Within this range, individual pay is determined by multiple factors including, but not limited to, specific skills, relevant work experience, and relevant education and/or training. This information is provided to applicants in accordance with California Labor Code § 432.3 and state and local minimum wage standards.