Real Estate Loan Administrator - Irvine, CA

California Bank & Trust; Irvine (CA); On-site; USD 82,000 - 108,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance -

Life and Disability Insurance

Tuition Reimbursement

401(k) plan with company match

Job summary

California Bank & Trust in Irvine, CA is seeking a Real Estate Loan Administrator to ensure accuracy and compliance from loan approval to funding. You will review surveys, title reports, and settlement statements, coordinating with borrowers, attorneys, and closing agents to safeguard policies and move loans from close to disbursement.

The role uses Credit Lead, Bancs, MIT, and other systems; requires a bachelor’s degree and 2–4+ years in loan processing, with strong attention to detail and

Qualifications

• Requires a bachelor's degree and 2-4+ years of residential and commercial loan processing, documentation or related experience.
• Strong knowledge of lending procedures, documentation and systems.
• Ability to meet deadlines and multi-task; good communication skills.

Responsibilities

• Review loan documentation for accuracy (names, dates, amounts, terms).
• Coordinate with borrowers, attorneys, closing agents and internal teams.
• Input deals into Credit Lead and track exceptions before closing.
• Assist with post-closing items and file maintenance.
• Monitor Reg B compliance and liaise with RMs.

Skills

Loan processing

Documentation

Interpersonal skills

Time management

Education

Bachelor's degree

Tools

Credit Lead

Bancs

MIT

XNet

Aviva

Counsel Link

Salesforce

Power BI

Sharefile

RIMS

Job description

Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools, training, and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associate’s unique experiences, background and perspectives and provides a collaborative environment for all employees to grow and thrive.

As a premier California-focused financial services company dedicated to serving its communities, families, and businesses (small, mid-sized and large), CB&T has been active for 70 years and has more than 80 full-service branch offices across the state. This dedication has helped the bank earn recognition as a perennial powerhouse in yearly voting for “Best Bank” and “Best Commercial Bank” from the readers of San Diego Union-Tribune and Orange County Register. Additionally, as a division of Zions Bancorporation, the bank has collected multiple Greenwich Excellence Awards for “Overall Client Satisfaction” in Small Business & Middle Market Excellence Awards.

We are looking for aReal Estate Loan Administrator in Irvine, CA. This role focuses on securing the accuracy and compliance of our real estate transactions from loan approval to funding. By meticulously reviewing due diligence—including surveys, title reports, and settlement statements—and partnering directly with borrowers, attorneys, and closing agents, you will safeguard bank policies and drive a seamless transition from loan closure to active disbursement.

Primary Job Duties:

Loan Documentation & Review:

• Borrower name is correct, and spelling is correct
• Interest rates, dates, dollar amounts are all correct
• Covenants are worded correctly and match approved Credit Presentation (“CP”) (this is a team effort with Middle Office)
• Complete a final review of covenants in Credit Lead to ensure analyst has built the covenant correctly and property tied them to the transaction.
• Loan Terms throughout the CP Narrative, Loan Documents, and Credit Lead/Face Pages must all match
• Guarantor Information is correct, and amount of guaranty matches approved CP
• File all loan documents into O Drive under the Legal Docs sub directory for all active & new loans

Credit Lead Input:

• Input new deals in Credit Lead
• Confirming/Obtaining Beneficial Ownership Information
• Creating new profiles in Credit Lead as needed
• Update Credit Lead with Borrowing Entity Information
• Track and submit exceptions in Credit Lead for items needed prior to closing
• Image documents to the correct levels in Credit Lead
• Cancel/withdraw loans as needed

Monitor Loans for Reg B Compliance:

• Monitor for new deals
• Input any updates from RM
• Process extension &/or additional request letters
• Sending reminders to RMs as Reg B approaches
• Address upcoming deadlines in Pipeline Meetings bi-weekly
• Inputting Reg B memos, information, and documents into Credit Lead

Loan Closing/Working with Loan Closers:

• Collect W-9 for new Borrowers/Co Borrowers (Not needed for Guarantors)
• Collect W-9 for funding if we are funding to anyone other than our Borrower
• Reach out to Middle Office when a closer is needed
• Work with Middle Office closer on items needed for closing
• Keep closers, underwriters, and RMs in the loop on all emails
• Help coordinate signatures on loan documents from RMs and borrowers as needed
• Scan, image, and send original signatures to their final destination
• (i.e. middle office, attorney, title, etc.)
• Create Sharefile folders, and pull documents from Sharefile as needed
• Review monthly insurance report and obtain necessary items to clear
• Process attorney fees in Counsel Link
• Process pre-documented Auto Extensions
• Review booked loan in BANCS for accuracy
• Work with accounting to process fees for canceled/withdrawn loans
• Gather fees, provide wiring instructions, submit MIT requests, etc.

Post-Closing Duties:

• Review Post-Closing exceptions and obtain necessary items to clear prior to first draw
• Update list as items are cleared and add new items from new closings

Appraisal & Environmental Duties:

• Submit RIMS requests for Appraisal and Environmental bids/services
• Send bids received to RMs
• Select bids when needed
• Work with the RIMS department to obtain and upload necessary information
• Track progress and download reports when completed for RM

Miscellaneous Tasks:

• Prepare and send Good Faith Deposit Instructions/Invoice
• Update “Know Your Customer” for all borrowers and related entities
• Work with CORD, as needed
• Order O&E (Attorneys will order Title Commitments for New Loans)
• Requesting floods or recertifying
• Pull past-due loans report weekly and work with correct parties to bring loans to current
• Provide monthly loan statements as requested
• Prepare invoices as needed
• Make payments once received
• Attend monthly SME meetings for loan assistants
• Attend Credit Analyst meeting to provide any important updates from SME meeting
• LIBOR Cessation Project – Convert loans off of LIBOR to SOFR or BSBY
• Assist with customer questions as they reach out
• Process MIT requests
• When working with Lenders on Pipelines she will remind them to obtain John’s approval for engaging attorney’s prior to closing

System Utilized:

• Credit Lead
• Bancs
• MIT
• XNet
• Aviva
• Counsel Link
• Sales Force
• Power BI
• Sharefile
• RIMS
• FedEx
• DebtX
• SyndTrack
• Land Title Ordering

Qualifications:

• Requires a bachelor's degree and 2-4+ years of residential and commercial loan processing, documentation or other directly related experience. A combination of education and experience may meet qualification.
• Basic knowledge of lending procedures, documentation and systems.
• Limited use and/or application of basic Real Estate loan administration principles, theories, and concepts.
• Good interpersonal and communication skills, both verbal and written.
• Good organizational, problem solving and analysis skills.
• Ability to meet deadlines and multi-task.
• Requires good time management skills. Knowledge of compliance with federal and state regulations pertaining to the banking industry.
• Sound judgment and decision-making ability.
• Personal computer skills including MS Office, including word processing, spreadsheets.

Benefits:

• Medical, Dental and Vision Insurance - START DAY ONE!
• Life and Disability Insurance, Paid Parental Leave and Adoption Assistance
• Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts
• Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays
• 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience
• Mental health benefits including coaching and therapy sessions
• Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire
• Employee Ambassador preferred banking products

This position is eligible to earn a base salary in the range of $82,000 - $108,000 annually depending on job-related factors such as level of experience.