Real Estate Lease Analyst

CommonSpirit Health; San Francisco (CA); On-site; Full time

Job summary

CommonSpirit Health is seeking a Real Estate Lease Analyst to manage their complex portfolio data. This role includes responsibilities such as preparing lease abstracts, financial analysis, and ensuring compliance with property database updates. The analyst will play a crucial role in a nonprofit healthcare organization's mission, supporting ethical healthcare delivery across the community.

Qualifications

• 5 years working in the Real Estate Services field.
• Experience with relational databases and MS Office applications.
• Management reporting capabilities to meet organization goals.

Responsibilities

• Manage the integrity of real estate portfolio data.
• Prepare lease abstracts and manage 3rd party abstractors.
• Track payables and receivables associated with leases.

Skills

Database management

Financial analysis

Project management

Problem-solving

Communication

Education

Bachelor’s degree in Real Estate Management, Economics, Business Administration

Tools

MS Office applications

Real estate software

Job description

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*Responsibilities*

The Real Estate Lease Analyst is responsible for independently managing the integrity of real estate portfolio data for a complex portfolio and providing related direct support to the Corporate Real Estate team. This includes all the responsibilities listed in the Accountabilities Sections below.

Mission

Duty to Support the Mission, Philosophy, and Values

The Real Estate Lease Analysis performs his/her duties by adhering to the highest standards of ethical and moral conduct, acts in the best interest of Common Spirit and fully supports Common Spirit’s Mission, Philosophy and core values of Collaboration, Dignity, Excellence, Justice, and Stewardship.

* *

Scope Of Accountabilities

• Update the Common Spirit Owned and Leased Property Database as new facilities are acquired, sold, or leased.
• Prepares lease abstracts and edits them for accuracy, and also has the ability to manage a 3rd party abstractor to ensure a high level of quality.
• Track payables and receivables associated with the leases in the portfolio and prepares the appropriate supporting documentation and rent reports for approvals.
• Prepare invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
• Prepares and distributes critical date reports, maintains lease management system for tracking important dates and tasks.
• Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
• Conduct financial analysis as needed, including AR/AP, rent rolls, and budgets in accordance with required accounting principles, such as ASC842 and GAAP.
• Support tax team with parcel research and tax payment histories as needed.
• Manage and research of vendor payments, including the preparation of documentation to obtain purchase orders (PO), obtain approval of invoices and submit for payment, tracks payments against POs when required.
• Manage the Tenant Improvement Reimbursement process, assuring all owed reimbursement from landlords are collected as required.
• Correspondence with hospital administration and Foundation clients, landlords, brokers and associated real estate service providers regarding the provision of real estate facilities and services.
• Preparation of FMV documentation, preparing NPV worksheets, submittal to legal for document preparation and legal approval
• Manage the lease execution process, including lease distribution to all related individuals; assure insurance requirements are met, obtaining W9 information from landlords
• Coordinate meetings and provide administrative support for Managers of Corporate Real Estate Services, including assisting in preparation of Power Point presentations, Webex, telephone support and the submission of Lease Services Request to Legal
• Analyze property financial statements, rent rolls, operation expenses and proposed proforma’s
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
• Prepare adhoc reports from Common Spirit Lease Real Estate Database
  
  

*Qualifications*

• 5 years working in the Real Estate Services field
• Experience in Database Management
• Experience in facilitating project related meetings, presentations and updates
• Experience with relational databases and other tools to compile and interprets quantitative data & MS office applications
• Management reporting capabilities to meet organization goals and objectives
• Experience with providing visible sponsorship and guidance of major change initiative
• Experience in completing commercial real estate transactions
• Experience in financial modeling and analysis
  
  

*Education*

• Bachelor’s degree in Real Estate Management, Economics, Business Administration and/or equivalent experience required
  
  

*Special Knowledge, Skills, Abilities*

• Demonstrated advanced working knowledge in MS Office applications, with a concentration on Excel
• Excellent writing and editing skills
• Database management
• Working knowledge of real estate terms & processes
• Working knowledge of real estate software
• Ability to multi-task & work in a team environment
• Working knowledge of real estate transactions terms, processes and financial analysis
• Good problem-solver. Sorts through issues and conducts comparative analysis of multiple solutions
• Understands key process issues and makes sure process improvements happen
• Real estate financial & proforma analysis
• Makes effective decisions with limited time and information
• Real estate market evaluation knowledge
• Vendor Coordination (PPN)
• Project scheduling and management
• Excellent people skills including and displays self-confidence
  
  

*Travel*

• Some travel required
  
  

*Overview*

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

*Pay Range*

$34.50 - $36.61 /hour

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

• Industries

  Wellness and Fitness Services, Hospitals and Health Care, and Medical Practices

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