Real Estate & Construction Coordinator

Boot Barn; Irvine (CA); On-site; USD 39,743 - 43,050; Full time

Benefits offered by this job

Competitive hourly rate

Merchandise discount

Paid Time Off plan

Medical, Dental, Vision and Life Ins.

401(k) plan with company matching

Flexible schedules

Growth opportunities

Job summary

Boot Barn in Irvine, CA is seeking a Real Estate & Construction Coordinator to support day-to-day operations of the real estate, construction and facilities team. You will assist with store portfolio management, lease files, and project coordination for new stores.

The role calls for strong communication, organizational skills, and experience in retail real estate portfolio management. Competitive benefits and a path for growth are offered.

Qualifications

• Strong communication, customer service, time management and organizational skills.
• 3-5 years of experience in retail real estate & construction portfolio management.
• Excellent interpersonal, oral and written communication skills with ability to multi-task.
• Team player, detail oriented, organized, problem solving and eager to learn.
• Strong analytical and communication skills.
• Proficiency with Microsoft Office Suite and other programs including CoStar and AP systems.
• Knowledge of real estate concepts, terms and processes.

Responsibilities

• Support and manage the existing and new store portfolio.
• Assist in setting up lease files and maintaining store files including rent escalations, abatements, and ownership changes.
• Coordinate lease amendments, CAM reconciliations, new leases, and filings.
• Support pipeline rollout reports with internal and external stakeholders.
• Assist construction coordination for new projects including contracts, draws, and utilities.
• Coordinate tenant maintenance with in-house and external partners.
• Assist finance with rent roll and A/R/A/P processing.
• Draft correspondence to landlords to communicate lease requirements.

Skills

Communication

Customer service

Time management

Organizational skills

Analytical skills

Tools

CoStar

AP systems

Job description

The Real Estate & Construction Coordinator supports the day-to-day operations of the real estate, construction and facilities team.

Essential Duties and Responsibilities

• Support and be part of the team managing the existing and new store portfolio.
• Assist in setting up new store lease files and maintaining existing store files by handling correspondence related to rent escalations, rent abatements, change of ownership, insurance compliance and contact information.
• Track and collect portfolio management data for senior level reports including rollouts.
• Work cross functionally and support on the processing and inputting of lease amendments, CAM reconciliations, new leases, real estate committee packaging and filing.
• Facilitate and support pipeline rollout reports including coordination with inside and outside stakeholders.
• Assist and collaborate with construction team on the coordination and set-up of new projects including contracts, draws, utilities, allowance/close-out packages and overall project management.
• Assist and provide support to the property management for coordination of tenant maintenance related matters with the in-house maintenance department, local service providers, third-party vendors and/or contractors to resolve property issues on an as needed basis.
• Interact with finance and accounting teams to support rent roll and A/R and A/P processing.
• Communicate orally and in writing to draft correspondence to Landlords and others to communicate lease requirements; ensuring compliance with requirements and to receive and resolve disputes.
• Demonstrates high level of quality work, attendance and appearance.
• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management.
• Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
• Performs any other duties that may be assigned by management.

Qualifications

• Strong communication, customer service, time management and organizational skills.
• 3-5 years of experience in retail real estate & construction portfolio management
• Excellent interpersonal, oral and written communication skills with ability to multi-task
• Team player, detail oriented, organized, problem solving and eager to learn
• Strong analytical and communication skills
• Proficiency with Microsoft Office Suite and other programs including CoStar and AP systems
• Knowledge of basic construction terms, familiar with ALTA Surveys, Title, Phase I (including Asbestos) reports, site plans and other due diligence items
• Knowledge of real estate concepts, terms and processes
• Customer Centric/Sales Driven – Assesses customer experience within the store and promotes a culture of customer engagement. Is attentive to customers and understands their needs, offers products that are aligned with the consumers’ expectations. Continually searches for ways to improve customer service.
• Ensure Effective Communication - Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally.
• Establish Trust - Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information.

Boot Barn Benefits & Additional Compensation Opportunities

• Competitive hourly rate
• Merchandise discount: 50% off of Exclusive Brands and 40% off of third-party brands.
• Paid Time Off plan for year-round Boot Barn Partners.
• Medical, Dental, Vision and Life Insurance.
• 401(k) plan with generous company matching.
• Flexible schedules and work/life balance.
• Opportunities for growth at every level – we are opening 50+ new stores each year.

PAY RANGE: $28.85 - $31.25/hr

*compensation varies based on geography, skills, experience, and tenure

Physical Demands

In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• Standing, walking and squatting less than fifty percent of the work shift.
• Required to lift, move and carry up to 40 pounds.
• Ability to read, count and write to accurately complete all documentation and reports.
• Must be able to see, hear and speak in order to communicate with partners and customers.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.

[ X ] Sedentary: Limited activity, no lifting, limited walking

[ ] Light: Office work, some lifting, bending, stooping or kneeling, walking

[ ] Moderate: Mostly standing, walking, bending, frequent lifting

[ ] Arduous: Heavy lifting, bending, crawling, climbing

In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

• The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance.
• Noise levels are considered moderate.

Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content. This document supersedes all previous policies, procedures or guidelines pertaining to this subject.

Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at 1-949-453-4400, Option 4.