Real Estate Accounting Manager

AD Mortgage; Miami, Fort Lauderdale (FL, FL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

PTO

Sick days

Paid volunteer hours

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

AD Mortgage seeks a Real Estate Accounting Manager to oversee accounting, financial reporting, lease accounting, tenant billing, CAM reconciliations, budgeting, and financial administration of the company’s commercial real estate portfolio. You will partner with Finance leadership, property managers, tenants, and lenders from our Fort Lauderdale headquarters.

The role focuses on accurate rent invoicing, operating expense allocations, CAM recoveries, and audits.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of accounting experience, including at least 3 years in commercial real estate accounting.
• Experience with CAM reconciliations, lease accounting, and budgeting/forecasting.

Responsibilities

• Maintain complete accounting records for all real estate entities and prepare monthly/quarterly financial statements.
• Track lease commencements, expirations, renewals, and rent escalations; manage tenant billing schedules.
• Prepare monthly tenant invoices and reconcile base rent, CAM, taxes, insurance, utilities, and reimbursements.
• Monitor receivables, follow up on balances, and support audits and tax reporting.
• Develop annual CAM budgets and perform CAM reconciliations; analyze operating expenses.
• Assist with annual budgets, cash flow forecasting, and lender reporting.

Skills

Commercial lease accounting

CAM reconciliations

Budgeting and forecasting

Excel proficiency

Education

Bachelor's degree in Accounting or Finance

Tools

Microsoft Excel

Job description

About This Opportunity

A&D Mortgage is seeking a Real Estate Accounting Manager to oversee the accounting, financial reporting, lease accounting, tenant billing, CAM reconciliations, budgeting, and financial administration of the company's commercial real estate portfolio. You will serve as the primary finance business partner for company-owned real estate assets and will be responsible for ensuring accurate rent invoicing, operating expense allocations, CAM recoveries, property budgeting, financial reporting, and accounting compliance. The role will work closely with internal Finance leadership, property managers, tenants, external accountants, and lenders.

Key Responsibilities

Property Accounting & Financial Reporting

• Maintain complete accounting records for all real estate entities.
• Record and reconcile all property-related transactions.
• Prepare monthly and quarterly property financial statements.
• Perform bank reconciliations and balance sheet account reconciliations.
• Maintain fixed asset and depreciation schedules.
• Prepare accounting entries related to real estate operations.
• Support month-end, quarter-end, and year-end close processes.
• Assist with annual audits and tax reporting.

Lease Administration & Revenue Accounting

• Maintain lease abstracts for all tenant agreements.
• Track lease commencement dates, expirations, renewals, and rent escalations.
• Ensure proper implementation of lease terms within tenant billing schedules.
• Calculate annual rent increases and other contractual adjustments.
• Review leases and amendments for accounting and financial implications.
• Maintain schedules of rent receivables, security deposits, and deferred rent balances.

Tenant Billing & Collections

• Prepare monthly tenant invoices.
• Bill and reconcile:
  • Base Rent
  • Additional Rent
  • CAM Recoveries
  • Property Taxes
  • Insurance Recoveries
  • Utilities
  • Other Lease Reimbursements
• Monitor tenant receivables.
• Follow up on outstanding balances.
• Reconcile tenant accounts.
• Support resolution of billing disputes.

CAM Accounting & Reconciliations

This will likely be one of the most important responsibilities.

• Prepare annual CAM budgets.
• Calculate tenant-specific reimbursement percentages.
• Track actual operating expenses against budget.
• Maintain detailed CAM supporting schedules.
• Prepare annual CAM reconciliations.
• Calculate tenant overpayments or deficiencies.
• Support tenant requests regarding CAM calculations and supporting documentation.

The role would be responsible for analyzing operating expense categories commonly included in CAM calculations, such as utilities, janitorial expenses, insurance, repairs and maintenance, management fees, contract services, and property taxes.

Budgeting & Forecasting

• Assist Property Manager in developing annual property operating budgets.
• Forecast:
  • Rental income
  • CAM recoveries
  • Property taxes
  • Insurance
  • Utilities
  • Repairs & maintenance
  • Capital expenditures
• Prepare monthly budget-to-actual variance analyses.
• Assist management with cash flow forecasting for real estate assets.

Mortgage, Tax & Insurance Administration

• Track mortgage payments and lender requirements.
• Monitor property tax assessments and payments.
• Support annual insurance renewals.
• Maintain schedules required for lenders, auditors, and management.
• Assist with financial due diligence related to acquisitions and refinancing.

Location and Schedule

• This is a full-time, office-based position in a modern, cozy environment in our Fort Lauderdale HQ.
• Our standard working hours are Monday to Friday, 9:00 AM to 6:00 PM, promoting a healthy work-life balance.

Skills & Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of accounting experience, including at least 3 years in commercial real estate accounting.
• Strong knowledge of:
• Commercial lease accounting
• CAM reconciliations
• Property tax recoveries
• Accrual-based accounting
• Budgeting and forecasting
• Advanced proficiency in Microsoft Excel.

What We Offer | Career and Culture

• Company Culture: Inclusive, supportive company culture where you are not a number, but a voice that's heard and brings value.
• Growth Path: Defined paid training and clear pathways for career development.
• Benefits: Comprehensive benefits package including PTO, sick days, paid volunteer hours, medical, dental, vision insurance, and 401(k).

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

AD Mortgage is a broker-voted Top 5 U.S. wholesale lender, and recognized as a top Non-QM lender in the U.S. With 20 years in the industry, we offer a full range of loan programs, including DSCR, Bank Statement, FHA, and Conventional loans.