Rapid Prototype Production Supervisor

laika communications gmbh; Hillsboro (OR); On-site; USD 70,000 - 110,000; Full time

Job summary

LAIKA, based in Hillsboro, OR, seeks a Rapid Prototype Production Supervisor to oversee schedules and day-to-day operations of a team of artists and production staff in the RP Department. You will maintain project timelines, track progress, and ensure adequate coverage to meet milestones.

Lead collaborations with RP leadership to optimize staffing and resources, document developments, and support clear handoffs across departments.

Qualifications

• 3+ years’ experience in a production management role in feature films; stop motion experience a plus.
• 1+ years' experience managing a team of artists.
• Ability to plan, schedule, and monitor R&D and build progress across multiple interdependent departments.
• Extensive experience with asset management databases and scheduling tools (Flow PT/ShotGrid, Consilium).
• Proven project management experience with MS Project and Excel, or similar packages.
• Ability to work collaboratively and independently; strong attention to detail and communication.

Responsibilities

• Create and maintain RP build schedules and team priority lists with updates on bids vs. actuals.
• Collaborate across departments to ensure asset deliverables progress is tracked and communicated.
• Inform staffing and resource needs with RP leadership; adjust priorities as needed.
• Provide daily priorities and schedule expectations; reinforce milestones with staff and artists.
• Ensure progress notes are captured in production reports and Flow PT.
• Train and supervise RP production staff, providing workflows and growth opportunities.
• Provide coverage in absence of RP Production Manager and staff; manage shifting priorities.

Skills

Production scheduling

Team leadership

Cross-functional collaboration

Adaptability

Attention to detail

Effective communication

Tools

Flow PT (ShotGrid)

Consilium

MS Project

Excel

Photoshop

Job description

GENERAL SUMMARY

The Rapid Prototype Production Supervisor manages the schedules and day-to-day operations of a team of artists and reporting production staff in the Rapid Prototype (RP) Department. They are responsible for the maintenance of assigned department/sub-department schedules, documentation of developments, and ensuring adequate RP production and artist coverage on a daily basis.

JOB FUNCTIONS

• Work with the RP Production Manager and RP creative leadership to create and maintain an up-to-date and accurate RP build schedules and team priority lists, track bids vs. actuals on all RP build tasks, and prioritize tasks on a near-term basis.
• Collaborate with p production staff cross-departmentally on asset deliverables to ensur e progress and handovers are clearly tracked and communicated.
• Collaborate with the RP Production Manager and RP creative leadership to better inform staffing and resource needs.
• Provide daily priorities and schedule expectations for RP team members, communicating progress to the RP Production Manager and reinforce milestones/deadlines with reporting RP production staff and collaborating artists.
• Ensure consistent RP creative leadership feedback opportunities are provided and notes and progress are tracked via production reports and Flow PT (formerly ShotGrid).
• Train and oversee reporting RP Production staff (Coordinators and/or PAs) by providing informed workflows and growth opportunities and ensuring accurate notetaking and dissemination of RP developments to collaborating teams.
• Ensure and/or provide coverage in the absence of RP Production Manager and RP production staff.
• Responsible for assessing impact on RP artists from scheduling changes, providing insight on how to adapt to evolving production needs and escalating impact to RP Production Manager to ensure overall goals are maintained.
• Ensure all RP department meetings are adequately prepared, and notes are captured accurately and distributed quickly.
• Provide onboarding, training, guidance, and backup/support for RP production staff and ensure assigned RP creative leadership provide the same for their artists.

QUALIFICATIONS

• 3+ years’ experience in a production management role in feature films; stop motion experience a plus.
• 1+ years' experience managing a team of artists.
• Ability to plan, schedule, and monitor R&D and build progress across multiple, interdependent departments.
• Extensive experience with asset management database software, preferably Flow PT (formerly ShotGrid) and Consilium.
• Proven project management experience with MS Project and Excel, or similar packages.
• Base-level knowledge of Photoshop a plus.
• Ability to work both collaboratively and independently.
• Exhibit strong attention to detail, communication skills, great attitude, and work ethic.
• Must be adaptable and capable of re-prioritizing according to evolving project and studio goals.
• Capable of motivating and leading teams with enthusiasm.
• Able to effectively manage shifting prioritieswithintight deadlines while fostering positive working relationships.
• Clear planning, problem solving, and analytic skills with an organized and methodical approach to work.

LOCATION

On-site in Hillsboro, OR

SALARY

Salary is commensurate with skills and experience.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 15 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Please review our EMPLOYMENT DISCLAIMER and MATERIALS SUBMISSION AGREEMENT.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

LAIKA is an equal opportunity employer, and we make employment decisions on the basis of individual qualifications and merit. We have created a workplace where everyone is respected, valued, and encouraged to contribute. We value everyone’s differences and understand that we each contribute in different ways. Hiring, work assignments, rates of pay, promotion, layoff, and recall are based upon skill and ability, satisfactory attendance and conduct, productivity, quality of work, length of service, and other legitimate, job-related factors.

WE ARE COMMITTED TO A WORKPLACE FREE OF DISCRIMINATION

We don’t allow discrimination of any type and we consider everyone for a job based on their skills and abilities, not their race, color, religion, sex, sexualorientation, gender expression or identity, national origin, age, pregnancy, physical or mental disability, marital status, veteran status, genetic information,workers’ compensation status, or any other consideration made unlawful by federal, state, or local non-discrimination laws. Discrimination based on any ofthese factors is inconsistent with our philosophy and is not tolerated at any time. It is our firm policy to maintain a work environment that is free of suchdiscrimination.