Ramp Union Full-Time Dispatcher - Administrative Assistant

United Parcel Service Of America; Louisville (KY); On-site; USD 35,000 - 50,000; Full time

Job summary

Join a leading global logistics company as an administrative support specialist. This role involves preparing reports, managing aircraft operations, and ensuring compliance with shipment documentation. Ideal candidates will have strong analytical and communication skills, along with proficiency in Microsoft Office. Flexibility in scheduling is required.

Qualifications

• 2+ years' office warehouse support experience preferred.
• Proficiency in Microsoft Office required.

Responsibilities

• Prepares reports and presentations.
• Coordinates all inbound and outbound aircraft activity.
• Audits vendor invoices.

Skills

Analytical

Communication

Problem Solving

Time Management

Education

High School Diploma

Tools

Microsoft Office

MS Access

Job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Work Schedule: Sunday, Tuesday, Thursday, Friday, Saturday

Hours: approx. 9:00 am -5:00 pm (subject to change)

This position performs general administrative responsibilities including preparation of simple to complex reports using various software packages, compilation of information from various sources, and handling small scale projects. He/She performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings, and other duties as assigned. This position also enters data for shipments and manages critical shipment requests of US customs to maintain security and compliance. He/She manages export shipment documentation to meet various import country clearance regulations and provides the promised service to the UPS customer. This position monitors inbound and outbound flight operations. He/She communicates with Contingency, Aircraft Routing, Hub, OPC Load Planning, Staff personnel, etc. and makes adjustments to aircraft parking and/or tail assignments, communicating changes promptly to appropriate parties and areas.
This position communicates effectively, solves intermediate level problems, assists with basic research, and demonstrates time management skills. This position performs various other tasks as assigned. This position may deal with confidential material on a regular basis


Responsibilities

• Prepares reports/presentations
• Performs analysis using various software packages and databases (e.g. MS Access)
• Provides advanced office support knowledge and skills
• Prepares and/or coordinates information for internal and external contacts
• Coordinates all inbound and outbound aircraft activity
• Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors
• Assists others with any contingencies and communicates details to affected departments
• Communicates between regions and countries
• Compiles and audits all daily, weekly, monthly reports
• Audits vendor invoices
• Answers and addresses the HELP Line.
• Codes departure delays and arranges for small feeder aircraft if needed
• Prepares reports for Staff-level managers
• Monitors weather and announces operational bans when necessary

Qualifications

• High School Diploma, GED, or International equivalent
• 2+ years' office warehouse support experience - Preferred
• Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
• Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
• Must be familiar with ramp parking and all aircraft types
• Available to work flexible schedule including extended hours and holidays as service needs dictate

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.