Rail & Freight Contracts Specialist I

State of Washington; Lacey (WA); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Flexible/hybrid remote work options

Paid holidays

Paid vacation days (up to 25)

Tuition assistance

State employee benefits and retirement

Job summary

The Washington State Department of Transportation (WSDOT) is seeking a Contracts Specialist 1 to provide contracts, agreements, grant management, process expertise, and administrative support for the Rail, Freight and Ports (RFP) Division.

You will support contracts and grants throughout their lifecycle, coordinate federal grant applications and reporting, assist with procurement activities, and work closely with WSDOT staff, government agencies, grantees, industry partners, and other

Qualifications

• Demonstrates working knowledge and experience administering state and/or government contracts and agreements.
• Demonstrates a strong commitment to ethical and equitable standards, sound judgment, and handling of confidential information.
• Active growth mindset with a willingness to learn and adapt.
• Willingness to take initiative to meet needs of others and support team goals.
• Knowledge of federal grant application processes, grant administration and oversight, and project delivery and planning.
• Familiarity with laws, rules and regulations governing federal and state procurements, grants, contracts, and agreements.
• Clear communication with diverse audiences; ability to facilitate meetings and present to stakeholders.
• Proficiency in producing and reviewing technical documents; proficient with Excel, Word, SharePoint, and PowerPoint.
• Attention to detail and adherence to state and federal requirements; ability to ensure compliance.
• Experience supporting project administration, including scope, schedule, budget, and risk considerations.

Responsibilities

• Support administration of contracts, agreements, and grants throughout their lifecycle.
• Monitor contract performance, review invoices, track milestones, and assist with contract closeout.
• Maintain contracts and grants data in databases and filing systems, including SharePoint.
• Coordinate grant calls, applicant review, scoring, and compliance activities.
• Coordinate with staff, grant recipients, and stakeholders on administrative processes and reporting.
• Coordinate federal grant applications including development, submission, and monitoring.
• Coordinate required reporting with agencies and external stakeholders.
• Support procurement activities, review procurements for compliance, and maintain files.
• Provide backup support to the Contracts and Federal Compliance Lead; prepare meeting summaries.

Skills

Contracts & Agreements

Ethics & Equity

Growth Mindset

Service-Oriented

Grants & Contract Agreements

Laws, Rules & Regulations

Communication & Collaboration

Correspondence & Comprehension

Compliance & Attention to Detail

Project Management

Tools

SharePoint

Microsoft Excel

Word

PowerPoint

Job description

The Washington State Department of Transportation (WSDOT) is seeking a Contracts Specialist 1 to provide contracts, agreements, grant management, process expertise, and administrative support for the Rail, Freight and Ports (RFP) Division.

You will support contracts and grants throughout their lifecycle, coordinate federal grant applications and reporting, assist with procurement activities, and work closely with WSDOT staff, government agencies, grantees, industry partners, and other