Radiology Program Coordinator

University of Minnesota; Saint Paul (MN); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Competitive wages

PSLF opportunity

Tuition benefits

Retirement plans

Wellbeing program

Job summary

The University of Minnesota, located in Saint Paul, seeks a Program Administrator to oversee day‑to‑day educational services for Radiology residents and fellows. You will coordinate between education administration, attending physicians, fellows, residents, and regulatory offices to organize subspecialty fellowships and support accreditation and milestones.

You will manage accreditation submissions, CCC/PEC evaluations, conference scheduling, and trainee progression, while driving program

Qualifications

• BA/BS degree or equivalent combination of education and work experience to equal four years.
• Ability to travel out of state to attend AAR and ACGME Conferences.
• Adaptable to changes in residency program structures and accreditation standards.
• Demonstrated critical thinking and analytical skills with problem solving.
• Ability to organize and present complex information to others.
• Experience handling administrative tasks with professionalism and confidentiality.

Responsibilities

• Program Accreditation Management: manage self-study submissions and site visits; drive accreditation preparedness and improvements.
• Maintain readiness for ACGME surveys; coordinate with program leaders and trainees.
• Manage CCC evaluations and milestone submissions to ACGME.
• Oversee PEC documentation and action plans for program goals.
• Schedule conferences for the Diagnostic Radiology Residency.
• Trainee Progression: monitor training requirements and respond to policy changes.
• Analyze trainee careers, rotations, and funding parameters to support leadership decisions.
• Design and recommend education programs and orientation curricula.
• Manage program orientation and exams.
• Finance: process trainee reimbursements; work with Legal on contracts related to trainee software subscriptions.
• Recruitment Strategy: ensure NRMP compliance; manage ERAS processes and recruitment for multiple radiology programs.
• Support recruitment cycle analysis and SOAP processes.
• Event Planning: manage annual Graduation Banquet, Research Symposium, and related events.

Skills

Excellent verbal and written comms

Organizational skills

Travel ability

Problem-solving

Education

BA/BS degree or equivalent

Tools

Microsoft Word

PowerPoint

Excel

Google Apps

Adobe Acrobat

Residency Management Suite

Smartsheet

Qgenda

AMION

Thalamus & ERAS

Job description

About the Job

Job description: The successful candidate will provide day-to-day management of educational services to Radiology residents/fellows. They will serve as the operational link between the Department's education administration, attending physicians, fellows, residents, and institutional and regulatory administrative offices. The Program administrator will be highly effective in organizing the Neuroradiology, Breast Imaging and MSK subspecialty fellowship programs. They will be effective serving as the first point of contact for assigned programs, finance, visas, residency conferences. Will demonstrate initiative, resourcefulness, and problem-solving skills in applying detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems and ensuring orderly and timely work flow. They are comfortable in a fast-paced working environment managing multiple priorities.

Responsibilities

Program Accreditation Management (20%)

• Manage high-stakes accreditation self-study submissions and site visits. Recommend enhancements to drive accreditation preparedness with an understanding of organizational impact on the programs and their specific process and requirements. Propose and implement initiatives to address areas for improvement and citations.
• Ensure residents, fellows and faculty are prepared to respond to the ACGME annual surveys. Work with the program directors, program administrators, faculty leaders and trainees to develop and execute on plans to address survey findings.
• Clinical Competence Committee (CCC): Manage evaluation system of trainees, faculty and rotations used by the CCC. Amend evaluations to reflect changes in the ACGME requirements. Develop and execute an approach to submit milestone reports to the ACGME.
• Oversee Program Evaluation Committee (PEC): Prepare documents and visuals for presentation. Develop action plans for programs to meet goals set during the annual program evaluation.
• Manage the conference scheduling for the Diagnostic Radiology Residency.

Trainee Progression and Certification Management (40%)

• Monitor and maintain detailed knowledge of the national governing board's physician training requirements. Formulate and recommend program level solutions in response to policy and requirement changes.
• Analyze multiple information sources such as trainee career goals, multi-site rotation offerings, program and accrediting body requirements and financial government funding parameters to support recommendations to program leadership.
• Design and recommend event and educational training offerings. Analyze program requirements, develop and recommend strategy/plan, manage, facilitate, and delegate activities to ensure successful execution to meet changing needs of the program, accrediting bodies, affiliates, and medical school.
• Plan and execute on program orientation curriculum and exams.

Finance Management (15%)

• Process trainee reimbursements
• Work with Legal on contracts related to trainee software subscripts, etc.

Recruitment Strategy/Planning (15%)

• Ensure compliance with the National Residency Matching Program (NRMP) Policies and Procedures. Leverage the Electronic Residency Application System (ERAS) to streamline the applicant screening process.
• Manage recruitment for Breast, MSK and Neuroradiology programs and serve as backup for all other Radiology programs, including but not limited to:
  • Application review process
  • Interview and ranking process
  • Interview days
• Conduct recruitment cycle analysis to continually increase competitiveness of programs and identify areas for improvement.
• Manage the NRMP Supplemental Offer and Acceptance (SOAP) process for programs as needed.

Event Planning (10%)

• Manage all aspect of annual department Graduation Banquet and Team Building
• Manage all aspect of Annual Research Symposium
• Order food for GME Programs as directed
• Assist Chair's Office with Grand Rounds as directed

Other duties as assigned.

Qualifications

All required qualifications must be documented on application materials.

Required Qualifications

• BA/BS degree or a combination of related education and work experience in residency, medical or medical education settings to equal four years.
• Ability to travel out of state to attend annual Association of Academic Radiology (AAR) and ACGME Conferences
• Adaptable to changes in residency program structures, accreditation standards, and clinical expectations, recognizing that evolving healthcare needs and educational reforms may impact requirements.
• Demonstrated critical thinking and analytical skills with the ability to problem solve.
• Demonstrated ability to organize and present complex information to others.
• Demonstrated experience handling a wide range of administrative related tasks with a commitment to professionalism and confidentiality.
• Excellent verbal and written communication skills.
• Ability to problem-solve independently, and provide input on process improvements.
• Demonstrated interpersonal skills and customer service experience.
• Must be self-motivated, self-guided, goal-oriented, and mindful of deadlines.
• Experience in Microsoft Word, PowerPoint, Excel, Google applications, Adobe Acrobat with the capability to learn new systems as needed.

Preferred Qualifications

• Previous experience creating and managing complex rotation schedules.
• Demonstrated experience working closely with physicians or other medical leaders.
• Advanced Microsoft Office and Google application skills.
• High level of experience using Residency Management Suite, Smartsheet, Qgenda, AMION, Thalamus & ERAS

Pay and Benefits

Pay Range: $25.55 - 30.66/hr; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.