Rad Rep Scheduler - SDI Imaging - Day Shift - Full Time

300 Sharp HealthCare; San Diego (CA); On-site; USD 35,000 - 49,000; Full time

Job summary

Sharp HealthCare in San Diego is seeking an Imaging Scheduling Coordinator to manage complex imaging procedures across modalities. You will gather documents, assign CPT and billing codes, and coordinate with surgery and anesthesia teams while delivering high-quality patient service.

Requires a high school diploma and at least 3 years of scheduling experience; proficiency with scheduling systems, strong communication, and the ability to stay calm under pressure are essential.

Qualifications

• HS diploma plus 3 years of scheduling experience.
• Experience with imaging scheduling preferred.
• Ability to use scheduling and order-entry systems.

Responsibilities

• Books imaging cases and schedules for all modalities.
• Obtain orders, CPT codes, and demographics for procedures.
• Coordinate with surgery and anesthesia for scheduled cases.
• Communicate scheduling details to patients and physicians.

Skills

Medical terminology

Strong communication

Computer literacy

Calm under pressure

Education

High school diploma or equivalent

Tools

Scheduling software

Job description

Hours: Shift Start Time: 8:30 AM Shift End Time: 5 PM AWS Hours Requirement: 8/40 - 8 Hour Shift Additional Shift Information: Start and end time between 8am to 5pm. Weekend Requirements: Not Specified On-Call Required: No Hourly Pay Range (Minimum - Midpoint - Maximum): $25.550 - $31.860 - $35.680 The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.

What You Will Do

To provide support to the Imaging Services Department by schedule complex imaging procedures for all imaging modalities. Obtain all necessary documents for scheduled procedure, which must include, but not limited to; correct imaging order, CPT and billing codes, ensures that all necessary medical records, labs, images and results are available prior to procedures. When procedure indicates, coordinating scheduled procedures with surgery and anesthesia services. Communicates scheduling date and times with patient and ordering physicians offices. Provides a high level of customer service in a manner consistent with Sharp HealthCare mission and goals.

Required Qualifications

H.S. Diploma or Equivalent 3 Years of appropriate experience. Other Qualification Requirements Graduation from high school and three (3) years of appropriate experience; or an equivalent combination of education and experience; and skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position.

Essential Functions

• Books imaging cases Schedules for all imaging modalities; Cat Scan, Interventional, Nuclear Medicine, PETCT, Ultrasound, Vascular Ultrasound, EEG and all general exams.
• Procedure scheduling Obtain orders to ensure they include all necessary and correct information; authorization, diagnosis and CPT codes, current history, date/time, physician signature, patient demographics, correct order/body part and side, current medication list, current history and physical/office notes.
• Fax next day procedure schedules to multiple departments; CV2, SPA, 5S, CPPC for bed placement.
• Pre-register patients to include all correct patient demographics and create visit to include current insurance information, auth info.
• Patients with multiple procedures ordered for one day must be coordinated with all modalities and departments.
• Gather all necessary documents for Radiologist review to ensure procedure appropriateness.
• Communicate with outside offices to obtain correct documentation prior to scheduling procedure.
• Coordinate and schedule anesthesia services with surgery schedulers.
• Communicate with the patient and/or their designee to inform them of date and time of schedule procedure.
• Coordinate patient consultation with appropriate Radiologist.
• Inform appropriate leadership and/or staff when special requirements are requested on patient orders.
• Assist in coordinating /arranging patient transport, as needed.

Computer skills

Able to effectively and accurately operate all scheduling functions on scheduling computer and order entry computer. Participates in own growth and development.

Department competency

Complies with hospital and department scheduling guidelines. Follows guidelines for approved time off. Complies with dress code. Performance Appraisal. With guidance of management and clinical leadership, acquires knowledge and experience to meet goals.

Efficient use of resources

Schedules procedures/exams in appropriate room, in the appropriate modality, for the appropriate times and days. Assures there are no conflicts with shared resources. When possible, assures same doctor and same type cases follow in same room. Assures rooms are closed appropriately. Asks assistance from area specific Imaging Lead or their designee for extraordinary room utilization.

Problem resolution

Identifies problems and takes appropriate action, without prompting, to accomplish department objectives and improve quality of care. Works additional/different shifts; Be responsible for one department task beyond routine responsibilities; Submit a written recommendation to change a process in the department; Submit a suggestion for cost containment.

Knowledge, Skills, and Abilities

Ability to perform duties according to specific written and/or verbal instructions and to accurately maintain scheduling documentation. Knowledge of medical terminology. Have basic computer skills. Good communication skills, verbal and written. Have the ability to remain calm under pressure.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class.

Sharp HealthCare is a not-for-profit health care system based in San Diego, California, with four acute care hospitals, three specialty hospitals, three medical groups and a health plan. We provide medical services in virtually all fields of medicine, including primary care, heart care, cancer, orthopedics, women’s health, rehabilitation, robotic surgery and bariatric surgery. Sharp sets the community standard for exceptional care. Sharp Grossmont Hospital and Sharp Memorial Hospital have received prestigious Magnet recognition by the American Nurses Credentialing Center for excellence in nursing practices and quality patient care. At the heart of our organization are more than 18,000 affiliated physicians, nurses, staff and volunteers who are on a journey to make health care better for our patients and their families. It’s what we call The Sharp Experience – treating each person with dignity, compassion and respect, and using our clinical excellence and advanced technology to deliver the highest-quality patient care. We are dedicated to transforming the health care experience by making Sharp the best place to work, the best place to practice medicine and the best place to receive care in San Diego.