Rad Rep Scheduler BU - Sharp Memorial Imaging - Variable Shift - PRN

Sharp HealthCare; San Diego (CA); On-site; USD 38,711,000 - 54,057,000; Full time

Job summary

Sharp HealthCare is seeking an Imaging Scheduling Coordinator in San Diego to manage complex imaging orders across modalities. You will collect orders, CPT and billing codes, and ensure all records are ready before procedures.

Coordination with surgery and anesthesia, plus patient communication, are essential parts of the role. Qualified candidates will have a high school diploma and at least three years of related experience.

Qualifications

• H.S. Diploma or Equivalent is required.
• 3 Years of appropriate experience is required.
• Graduation from high school with three years of experience or an equivalent combination of education and experience.

Responsibilities

• Schedule complex imaging procedures for all imaging modalities.
• Obtain all necessary documents for scheduled procedures (order, CPT, billing codes, medical records, labs, images).
• Coordinate scheduled procedures with surgery and anesthesia services as needed.
• Communicate scheduling details with patients and physicians’ offices; provide high level customer service.

Education

H.S. Diploma or Equivalent

3 Years of appropriate experience

Job description

Hours

Shift Start Time: Variable

Shift End Time: Variable

AWS Hours Requirement: 8/40 - 8 Hour Shift

Additional Shift Information:

Weekend Requirements: Not Specified

On-Call Required: No

Hourly Pay Range (Minimum - Midpoint - Maximum): $28.100 - $35.040 - $39.240

This position is covered by a Collective Bargaining Agreement (CBA) with SEIU-UHW. As part of the terms of employment, employees in this role are required to join the union within 31 days of hire and remain a member (e.g. dues paying, fee paying, religious exception contributor) for the duration of the collective bargaining agreement.

This position was originally posted to ratified SEIU members from 09/01/26 – 09/08/26. The position is now available to be filled by internal candidates that are not members of the ratified Bargaining Unit or External candidates to Sharp.

What You Will Do

To provide support to the Imaging Services Department by schedule complex imaging procedures for all imaging modalities. Obtain all necessary documents for scheduled procedure, which must include, but not limited to; correct imaging order, CPT and billing codes, ensures that all necessary medical records, labs, images and results are available prior to procedures. When procedure indicates, coordinating scheduled procedures with surgery and anesthesia services. Communicates scheduling date and times with patient and ordering physicians offices. Provides a high level of customer service in a manner consistent with Sharp HealthCare mission and goals.

Required Qualifications

• H.S. Diploma or Equivalent
• 3 Years of appropriate experience.

Other Qualification Requirements

• Graduation from high school and three (3) years of appropriate experience; or an equivalent combination of education and experience; and skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position.

Essential Functions

• Books imaging cases Schedules for all imaging modalities; Cat Scan, Interventional, Nuclear Medicine, PETCT, Ultrasound, Vascular Ultrasound, EEG and all general exams.
• Procedure scheduling Obtain orders to ensure they include all necessary and correct information; authorization, diagnosis and CPT codes, current history, date/time, physician signature, patient demographics, correct order/body part and side, current medication list, current history and physical/office notes. Fax next day procedure schedules to multiple departments; CV2, SPA, 5S, CPPC for bed placement. Pre-register patients to include all correct patient demographics and create visit to include current insurance information, auth info. Patients with multiple procedures ordered for one day must be coordinated with all modalities and departments. Gather all necessary documents for Radiologist review to ensure procedure appropriateness. Communicate with outside offices to obtain correct documentation prior to scheduling procedure. Coordinate and schedule anesthesia services with surgery schedulers. Communicate with the patient and/or their designee to inform them of date and time of schedule procedure. Coordinate patient consultation with appropriate Radiologist. Inform appropriate leadership and/or staff when special requirements are requested on patient orders. Assist in coordinating /arranging patient transport, as needed.
• Computer skills Able to effectively and accurately operate all scheduling functions on scheduling computer and order entry computer. Participates in own growth and development.
• Department competency Complies with hospital and department scheduling guidelines. Follows guidelines for approved time off. Complies with dress code. Performance Appraisal. With guidance of management and clinical leadership, acquires knowledge and experience to meet goals.
• Efficient use of resources Schedules procedures/exams in appropriate room, in the appropriate modality, for the appropriate times and days. Assures there are no conflicts with shared resources. When possible, assures same doctor and same type cases follow in same room. Assures rooms are closed appropriately. Asks assistance from area specific Imaging Lead or their designee for extraordinary room utilization.
• Problem resolution Identifies problems and takes appropriate action, without prompting, to accomplish department objectives and improve quality of care. Works additional/different shifts; Be responsible for one department task beyond routine responsibilities; Submit a written recommendation to change a process in the department; Submit a suggestion for cost containment.

Knowledge, Skills, and Abilities

• Ability to perform duties according to specific written and/or verbal instructions and to accurately maintain scheduling documentation.
• Knowledge of medical terminology.
• Have basic computer skills.
• Good communication skills, verbal and written.
• Have the ability to remain calm under pressure.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class