Rad Rep Scheduler BU - Sharp Memorial Imaging - Variable Shift - PRN

300 Sharp HealthCare; San Diego (CA); On-site; USD 39,000 - 54,000; Full time

Job summary

Sharp HealthCare is seeking a scheduling coordinator within Imaging Services to arrange complex imaging procedures across modalities. You will gather orders, CPT codes, and patient data to ensure accurate pre-registrations and seamless scheduling in coordination with surgery and anesthesia teams.

The role emphasizes high-level customer service, clear communication with patients and physicians, and efficient use of scheduling systems to optimize room and resource use.

Qualifications

• H.S. Diploma or Equivalent with 3 years of relevant experience.
• Experience with medical scheduling and imaging procedures.

Responsibilities

• Books imaging cases and schedules for all imaging modalities (CT, MRI, ultrasound, etc).
• Obtain and verify orders, CPT codes, diagnoses, and patient demographics.
• Pre-register patients with accurate demographics and insurance information.
• Coordinate schedules with surgery and anesthesia services and with other departments.
• Communicate schedule details to patients and physicians’ offices.
• Assist in coordinating patient transport and room utilization as needed.

Skills

Scheduling

Customer service

Medical terminology

Computer skills

Education

High school diploma

Tools

Scheduling software

Job description

Hours:

Shift Start Time: Variable Shift End Time: Variable AWS Hours Requirement: 8/40 - 8 Hour Shift Additional Shift Information: Weekend Requirements: Not Specified On-Call Required: No Hourly Pay Range (Minimum - Midpoint - Maximum): $28.100 - $35.040 - $39.240 This position is covered by a Collective Bargaining Agreement (CBA) with SEIU-UHW. As part of the terms of employment, employees in this role are required to join the union within 31 days of hire and remain a member (e.g. dues paying, fee paying, religious exception contributor) for the duration of the collective bargaining agreement. This position was originally posted to ratified SEIU members from 09/01/26 – 09/08/26. The position is now available to be filled by internal candidates that are not members of the ratified Bargaining Unit or External candidates to Sharp.

What You Will Do

To provide support to the Imaging Services Department by schedule complex imaging procedures for all imaging modalities. Obtain all necessary documents for scheduled procedure, which must include, but not limited to; correct imaging order, CPT and billing codes, ensures that all necessary medical records, labs, images and results are available prior to procedures. When procedure indicates, coordinating scheduled procedures with surgery and anesthesia services. Communicates scheduling date and times with patient and ordering physicians offices. Provides a high level of customer service in a manner consistent with Sharp HealthCare mission and goals.

Required Qualifications

H.S. Diploma or Equivalent 3 Years of appropriate experience.

Other Qualification Requirements

Graduation from high school and three (3) years of appropriate experience; or an equivalent combination of education and experience; and skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position.

Essential Functions

• Books imaging cases Schedules for all imaging modalities; Cat Scan, Interventional, Nuclear Medicine, PETCT, Ultrasound, Vascular Ultrasound, EEG and all general exams.


• Procedure scheduling Obtain orders to ensure they include all necessary and correct information; authorization, diagnosis and CPT codes, current history, date/time, physician signature, patient demographics, correct order/body part and side, current medication list, current history and physical/office notes.


• Fax next day procedure schedules to multiple departments; CV2, SPA, 5S, CPPC for bed placement.


• Pre-register patients to include all correct patient demographics and create visit to include current insurance information, auth info.


• Patients with multiple procedures ordered for one day must be coordinated with all modalities and departments.


• Gather all necessary documents for Radiologist review to ensure procedure appropriateness.


• Communicate with outside offices to obtain correct documentation prior to scheduling procedure.


• Coordinate and schedule anesthesia services with surgery schedulers.


• Communicate with the patient and/or their designee to inform them of date and time of schedule procedure.


• Coordinate patient consultation with appropriate Radiologist.


• Inform appropriate leadership and/or staff when special requirements are requested on patient orders.


• Assist in coordinating /arranging patient transport, as needed.

Computer skills

Able to effectively and accurately operate all scheduling functions on scheduling computer and order entry computer.

Participates in own growth and development.

Department competency

Complies with hospital and department scheduling guidelines. Follows guidelines for approved time off. Complies with dress code. Performance Appraisal.

With guidance of management and clinical leadership, acquires knowledge and experience to meet goals.

Efficient use of resources

Schedules procedures/exams in appropriate room, in the appropriate modality, for the appropriate times and days. Assures there are no conflicts with shared resources. When possible, assures same doctor and same type cases follow in same room. Assures rooms are closed appropriately. Asks assistance from area specific Imaging Lead or their designee for extraordinary room utilization.

Problem resolution

Identifies problems and takes appropriate action, without prompting, to accomplish department objectives and improve quality of care. Works additional/different shifts; Be responsible for one department task beyond routine responsibilities; Submit a written recommendation to change a process in the department; Submit a suggestion for cost containment.

Knowledge, Skills, and Abilities

Ability to perform duties according to specific written and/or verbal instructions and to accurately maintain scheduling documentation. Knowledge of medical terminology. Have basic computer skills. Good communication skills, verbal and written. Have the ability to remain calm under pressure.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

Sharp HealthCare is a not-for-profit health care system based in San Diego, California, with four acute care hospitals, three specialty hospitals, three medical groups and a health plan. We provide medical services in virtually all fields of medicine, including primary care, heart care, cancer, orthopedics, women’s health, rehabilitation, robotic surgery and bariatric surgery. Sharp sets the community standard for exceptional care. Sharp Grossmont Hospital and Sharp Memorial Hospital have received prestigious Magnet recognition by the American Nurses Credentialing Center for excellence in nursing practices and quality patient care. At the heart of our organization are more than 18,000 affiliated physicians, nurses, staff and volunteers who are on a journey to make health care better for our patients and their families. It’s what we call The Sharp Experience – treating each person with dignity, compassion and respect, and using our clinical excellence and advanced technology to deliver the highest-quality patient care. We are dedicated to transforming the health care experience by making Sharp the best place to work, the best place to practice medicine and the best place to receive care in San Diego.