R00122077 Staff Accountant 1- Student Payroll (Entry Level)

Louisiana State University; Baton Rouge (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Louisiana State University is seeking a non-supervisory payroll professional to manage student payroll processing for the Baton Rouge paid campus, covering LSU A&M, LSUA, LSUE, LSUS, and related LSU entities. Responsibilities include two biweekly payroll cycles across campuses, retro pay adjustments, and audit/report preparation.

The role also oversees Federal Work Study, Community Work Study, and Chancellor's Student Aid, coordinating with departments and the Office of Financial Aid to ensure

Qualifications

• Bachelor's degree in accounting or a related field required.
• 24 hours of accounting coursework required.
• 2 years of professional experience required.

Responsibilities

• Process two biweekly student payrolls across multiple campuses each month, including retro pay calculations and review of audit reports.
• Manage Federal Work Study, Community Work Study, and Chancellor's Student Aid across campuses, including ad hoc payroll adjustments.
• Calculate gross pay, taxes, and deductions for late/time-entry transactions and prepare on-demand partial payments.
• Communicate with departments and employees about payroll procedures and tax withholding; audit tax forms for IRS compliance.
• Serve as primary contact for employment earnings and student verifications across LSU-paid campuses; support Workday testing and payroll reporting.

Education

Bachelor's degree in accounting or a related field

24 hours of college accounting courses

Job description

This position is a non-supervisory, unclassified position within the pay section of payroll. This position is primarily responsible for the processing of student payrolls for the Baton Rouge paid campus, which is comprised of LSU A&M, LSUA, LSUE, LSUS, LSU Agricultural Center, LSU Law School, Pennington Biomedical Research Center, and the LSU System Office.

Minimum Qualifications:

Bachelor's degree in accounting or a related field; 24 hours of college accounting courses. 2 years of professional experience.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply—a degree is not required as long as the candidate meets the required years of experience specified in the job description.

This position is a non-supervisory, unclassified position within the pay section of payroll. This position is primarily responsible for the processing of student payrolls for the Baton Rouge paid campus, which is comprised of LSU A&M, LSUA, LSUE, LSUS, LSU Agricultural Center, LSU Law School, Pennington Biomedical Research Center, and the LSU System Office.

25% Processes two biweekly student payrolls among multiple campuses each month. Processing includes running retro pay calculations for the student employee group (for corrections and adjustments to prior period payrolls) and working reports generated from the retro events. Processing also includes initiating the pay cycle event, resolving all error reports, and reviewing all audit reports, and concludes with balancing the payroll runs and generating necessary reports for distribution.

25% Position manages Federal Work Study, Community Work Study, and Chancellor's Student Aid for all campuses, which includes spot checking records for accuracy and running reports during payroll processing to confirm accurate charges. Works with departments, the Student Employment Office, and the Office of Financial Aid to correct salary expenditures that were paid on the incorrect funding source, which requires an ad hoc payroll adjustment. Performs annual projects to ensure awards are correctly charged. Performs monthly balancing of Work Study and Chancellor's Student Aid Charges and Awards. Prepares more extensive reporting for Work Study at FYE for FAR, SPA, and the Office of Financial Aid. Prepares and coordinates the allocation of CSA charges at FYE.

20% Calculates gross pay for employees whose time or personnel transactions are received late and not processed with the retroactive pay cycle and require manual inputs. Calculates state and federal taxes and miscellaneous deductions for manual inputs. Prepares on-demand partial payments for biweekly student employees who do not receive payment on the required pay period due to late time submission or late personnel transactions

20% Communicates extensively with departments and employees regarding employment and payroll procedures, income tax withholding information, etc. Audits personnel transactions, federal and state tax forms, and tax exemption forms for NRA employees to ensure compliance with IRS regulations and federal tax treaty regulations. Stays abreast of employment law, tax law, and LSU policies. Participates in seminar presentations to advise over 300 departments of payroll procedures.

10% Serves as the primary point of contact for all employment earnings verifications and student employment verifications across the six LSU-paid campuses for all employee types. Supports student employment processes by assisting with Workday testing, generating and reviewing reports to identify time entries that have not been submitted or approved prior to payroll deadlines, and providing backup support for payroll operations. Performs other duties and assists with special projects as assigned by Payroll Departmental Management.