R00122077 Staff Accountant 1- Student Payroll (Entry Level)

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 60,000; Full time

Job summary

The State of Louisiana is seeking a payroll professional to process student payrolls for the Baton Rouge paid campus, covering LSU A&M, LSUA, LSUE, LSUS, and related centers. This non-supervisory, unclassified role focuses on accurate payroll processing and regulatory compliance.

The position emphasizes managing federal work study funds, auditing payments, and coordinating with the Student Employment Office and Financial Aid. Strong attention to detail and teamwork are essential.

Qualifications

• Bachelor's degree in accounting or related field; 24 hours accounting coursework.
• 2 years professional experience in a payroll or accounting role.
• Experience with payroll audits and regulatory compliance.

Responsibilities

• Processes two biweekly student payrolls across LSU campuses in Baton Rouge.
• Manages Federal Work Study and Chancellor's Student Aid funding for campuses.
• Calculates gross pay, taxes, and deductions for manual inputs when needed.
• Coordinates with departments on payroll procedures and provides guidance on tax forms.
• Serves as primary contact for employment and student verifications and supports Workday testing.

Skills

Payroll processing

Auditing reports

Communication with departments

Education

Bachelor's degree in accounting

24 hours accounting courses

Tools

Workday

Job description

This position is a non-supervisory, unclassified position within the pay section of payroll. This position is primarily responsible for the processing of student payrolls for the Baton Rouge paid campus, which is comprised of LSU A&M, LSUA, LSUE, LSUS, LSU Agricultural Center, LSU Law School, Pennington Biomedical Research Center, and the LSU System Office.

Minimum Qualifications:

Bachelor's degree in accounting or a related field; 24 hours of college accounting courses. 2 years of professional experience.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply—a degree is not required as long as the candidate meets the required years of experience specified in the job description.

This position is a non-supervisory, unclassified position within the pay section of payroll. This position is primarily responsible for the processing of student payrolls for the Baton Rouge paid campus, which is comprised of LSU A&M, LSUA, LSUE, LSUS, LSU Agricultural Center, LSU Law School, Pennington Biomedical Research Center, and the LSU System Office.

25% Processes two biweekly student payrolls among multiple campuses each month. Processing includes running retro pay calculations for the student employee group (for corrections and adjustments to prior period payrolls) and working reports generated from the retro events. Processing also includes initiating the pay cycle event, resolving all error reports, and reviewing all audit reports, and concludes with balancing the payroll runs and generating necessary reports for distribution.

25% Position manages Federal Work Study, Community Work Study, and Chancellor's Student Aid for all campuses, which includes spot checking records for accuracy and running reports during payroll processing to confirm accurate charges. Works with departments, the Student Employment Office, and the Office of Financial Aid to correct salary expenditures that were paid on the incorrect funding source, which requires an ad hoc payroll adjustment. Performs annual projects to ensure awards are correctly charged. Performs monthly balancing of Work Study and Chancellor's Student Aid Charges and Awards. Prepares more extensive reporting for Work Study at FYE for FAR, SPA, and the Office of Financial Aid. Prepares and coordinates the allocation of CSA charges at FYE.

20% Calculates gross pay for employees whose time or personnel transactions are received late and not processed with the retroactive pay cycle and require manual inputs. Calculates state and federal taxes and miscellaneous deductions for manual inputs. Prepares on-demand partial payments for biweekly student employees who do not receive payment on the required pay period due to late time submission or late personnel transactions

20% Communicates extensively with departments and employees regarding employment and payroll procedures, income tax withholding information, etc. Audits personnel transactions, federal and state tax forms, and tax exemption forms for NRA employees to ensure compliance with IRS regulations and federal tax treaty regulations. Stays abreast of employment law, tax law, and LSU policies. Participates in seminar presentations to advise over 300 departments of payroll procedures.

10% Serves as the primary point of contact for all employment earnings verifications and student employment verifications across the six LSU-paid campuses for all employee types. Supports student employment processes by assisting with Workday testing, generating and reviewing reports to identify time entries that have not been submitted or approved prior to payroll deadlines, and providing backup support for payroll operations. Performs other duties and assists with special projects as assigned by Payroll Departmental Management.