R&D Project Coordinator IV

LanceSoft Inc; Lexington (MA); On-site; USD 75,000 - 90,000; Full time

Job summary

A leading pharmaceutical company is seeking a Project Coordinator to support operational aspects of R&D programs. The ideal candidate will hold a Bachelor's degree in sciences and have at least 3 years of experience in a pharmaceutical environment. Responsibilities include supporting project operations, managing documentation, and scheduling meetings. The role requires excellent communication and organizational skills. This is a full-time position based in Lexington, Massachusetts.

Qualifications

• Minimum of 3 years of experience in a pharmaceutical or equivalent environment.
• Minimum of 1 year of functional or cross-functional project or program experience.
• Knowledge and understanding of project management tools and standards a plus.

Responsibilities

• Support Project Operations, including scheduling meetings and documentation.
• Assist Program Manager in the development and management of project timelines.
• Compile and maintain interim project reports.

Skills

Project management

Meeting management

Analytical skills

Communication skills

Organizational skills

Cross-functional teamwork

Education

Bachelor’s degree in sciences or related field

Job description

Primary Duties

The Project Coordinator will work closely with R&D PMs to support the operational aspects of programs managed by the R&D Program Management Department.

• Assist in maintenance of the Integrated Project Timelines
• Develop and disseminate project communication tools (agendas, minutes, action items, maintaining Sharepoint team rooms)
• Compile and maintain interim project reports, as needed
• Schedule cross-functional team meetings for multiple programs (E/GDT, ECT, and others as needed)
• Maintain and track action items
• Assist Program Manager and/or Project Manager in the development and management of GRA submission timelines, if appropriate
• Prepare legal documents from templates in support of external program meetings, as needed, including input into electronic management system
• Lead or assist with coordinating large meetings in support of the program or R&D Program Management Department (Advisory Boards, PM group meetings, etc)

Responsibilities

Support of Project Operations, including scheduling meetings, documentation, communication tools, and program deliverables tools and analysis of program strategies and plans to identify issues and misalignments. (80-90% of time)

Support R&D Program Management for special initiatives or coordinating meetings. (0-10% of time)

Education and Experience Requirements

• Bachelor’s degree in sciences or related field required
• Minimum of 3 years of experience in a pharmaceutical or equivalent environment
• Minimum of 1 year of functional or cross-functional project or program experience
• Ability to interact in cross-functional teams
• Knowledge and understanding of project management tools and standards a plus

Key Skills, Abilities, and Competencies

• Ability to oversee delivery of tasks independently
• Independent and creative thinker and enabler requiring minimum oversight
• Strong meeting management skills
• Understanding of interpersonal relationships on teams
• Some analytical ability, including ability to synthesize inputs into a plan
• Good communication skills, including written and oral communications
• Good organizational skills and ability to work effectively in a collaborative environment
• Ability to provide insight into task interdependencies is a plus
• Fluency (spoken and written) in English

Complexity and Problem Solving

Requires experience in problem solving and ability to balance competing priorities.

Internal and External Contacts

Accountable to line manager within Program Management, or designee within R&D Program Management.

Interacts regularly with

• Other members of the R&D Program Management Department
• Members of various functions (R&D, Tech Ops, Finance, etc.) across the organization

Additional Information

All your information will be kept confidential according to EEO guidelines.