R&D Administrative Coordinator

CooperSurgical; Trumbull (CT); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Outstanding total compensation plan

Medical coverage

401(k)

Parental leave

Fertility benefits

Paid time off for vacation, personal,

Sick and holidays

Multiple other perks and benefits

Job summary

CooperSurgical in Connecticut seeks an Administrative Coordinator, R&D to provide high-level administrative support to the Head of Science & Technology and the R&D team. This role ensures smooth executive operations through proactive coordination, communication, and organizational excellence.

You will oversee purchasing, budgeting, communications, and documentation, acting as a key liaison for stakeholders while maintaining confidentiality and professionalism in all interactions.

Qualifications

• 3-5 years of relevant experience in an Administrative or Buyer role.
• Ability to handle confidential information with discretion.
• Exceptional verbal and written communication skills.
• Strong time management and organizational skills.
• Experience supporting global teams across multiple time zones.
• Bachelor’s or Associate degree preferred; proficient in Microsoft Office.

Responsibilities

• Administer P-card program and reconcile monthly transactions.
• Manage full lifecycle of POs and ERP entry.
• Oversee day-to-day office operations for R&D.
• Coordinate onboarding, workspace assignments, and desk allocations.
• Serve as primary liaison with internal and external stakeholders.
• Support team meetings, travel, events and documentation.
• Track expenses and ensure compliance with reporting standards.
• Lead onboarding support for new team members and calendars.

Skills

Administrative experience

Buyer experience

Confidentiality

Communication

Time management

Global collaboration

Education

Associate’s or Bachelor’s degree preferred

MS Office proficiency

Dynamics D365 ERP experience

Tools

Microsoft Dynamics D365 ERP

Job description

Scope

The Administrative Coordinator, R&D provides high-level administrative support to the Head of Science & Technology while also offering broader support to the R&D team. This role is vital in ensuring the smooth functioning of executive operations through proactive coordination, communication, and organizational excellence.

Job Description

The Administrative Coordinator, R&D provides high-level administrative support to the Head of Science & Technology while also offering broader support to the R&D team. This role is vital in ensuring the smooth functioning of executive operations through proactive coordination, communication, and organizational excellence.

Job Summary

We are seeking a seasoned, confident, and tech-savvy professional who excels in fast-paced environments, exercises sound judgment, safeguards confidentiality, and approaches every internal and external interaction with professionalism, proactivity, and a positive attitude. Provide high-level administrative and operational support to executives and teams, focusing on purchasing and budgeting. Oversee communications initiatives and maintain organized systems for workflows and documentation. Act as a key liaison for internal and external stakeholders, supporting meetings, events, and projects with professionalism and discretion.

Essential Functions & Accountabilities

• Administer departmental purchasing card (P-card) program in accordance with company policies including the review and reconciliation of monthly P-card transactions, ensuring accuracy and proper documentation
• Serve as the Buyer/Orderer for the R&D Department which includes:
  • Manage the full lifecycle of Purchase Orders (POs), from requisition intake through issuance, tracking, receipt, and closure
  • Review and validate purchase requisitions for accuracy, budget alignment, and policy compliance
  • Generate and issue POs in ERP systems, ensuring correct pricing, terms, and vendor details
  • Monitor open POs and maintain accurate records, including updates, amendments, and cancellations
• Serve as Office Manager for R&D Department which includes:
  • Oversee day-to-day office operations to ensure a well-functioning and organized work environment
  • Coordinate workspace assignments, desk allocations, and onboarding setup for new employees
• Serve as a point of contact for internal and external stakeholders, exhibiting professionalism, discretion, and strong communication skills.
• Coordinate and support team-wide projects, team meetings, offsites, and events, including compiling agendas, producing meeting materials, capturing action items, and following up.
• Manage administrative processes such as organizational charts, department procedures, meeting logistics, commercial headcount tracking, and onboarding support for new team members, as well as other projects that arise.
• Proactively identify opportunities to improve administrative processes, increase efficiency, and support team success.
• Prepare, process, and track expense reports with precision and timeliness, maintaining awareness of company reporting standards.
• Departmental Point of Contact & Coverage: Serve as the central contact for the department, addressing routine questions and coordinating support needs.
• Travel Support: Coordinate site visits for Head of Department given the knowledge and close communication with the global R&D locations, employees at each facility, and site activities to optimize global meetings.
• Leadership Team Coordination: Provide oversight for the seven direct reports to the Head of Department, maintaining awareness of PTO, travel, departmental events, and employee whereabouts (facilitating this communication with the Head and Executive Assistant), collecting a shared departmental calendar.

Travel

• Travel requirement approximately 5% of working time

Work Environment

• Occasionally lift to 30 pounds
• Potential prolonged sitting in front of a computer

Qualifications

• 3-5 years of relevant experience in a Administrative or Buyer role required - preferably in a global, matrixed healthcare or medical device environment.
• Proven ability to operate with high discretion and handle confidential or sensitive information appropriately.
• Exceptional verbal and written communication skills
• Strong time management, prioritization, and organizational skills; able to manage multiple priorities and tight deadlines effectively.
• Demonstrated capability to work independently with minimal direction and exercise sound judgment in a dynamic environment.
• Experience supporting global teams and working across multiple time zones.
• Demonstrated ability to foster collaboration, act as a team player, and maintain a positive, solution-oriented mindset.

Education

• Associate’s or Bachelor’s degree preferred, or equivalent work experience.
• Mastery of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).
• Experience with Microsoft Dynamics D365ERP System a plus

As an employee of CooperSurgical, you'll receive an outstanding total compensation plan. As we believe your compensation goes beyond your paycheck, we offer a great compensation package, medical coverage, 401(k), parental leave, fertility benefits, paid time off for vacation, personal, sick and holidays, and multiple other perks and benefits. Please visit us at www.coopersurgical.com to learn more about CooperSurgical and the benefits of becoming a member of our team.

• Outstanding total compensation plan
• medical coverage
• 401(k)
• parental leave
• fertility benefits
• paid time off for vacation
• personal
• sick and holidays
• multiple other perks and benefits

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. If you are interested in applying and require special assistance or accommodations due to a disability, please contact us at [e-mail]

The good faith estimate of the salary range for this role is $27 per hour. The actual amount offered is determined by a number of factors including but not limited to location, skills and experience.