Quoting Associate III

Owens & Minor; Royal Pines (NC); On-site; USD 30,000 - 34,000; Full time

Job summary

Owens & Minor is seeking a Quoting Specialist in North Carolina to prepare customer quotes and project estimates, build BOMs, and manage pricing strategies within Salesforce. You will collaborate with Sales and cross-functional teams to ensure timely, accurate quotes that meet customer needs and internal guidelines.

The role emphasizes data integrity, adherence to processes, and continuous improvement, with a focus on fast-paced environments and strong attention to detail.

Qualifications

• Degree in Business, Technical Program, Operations, or related field or equivalent experience.
• Prior experience in quoting, estimating, pricing, sales support, or a related role.
• Proficiency in CRM systems, preferably Salesforce.
• Strong Microsoft Excel skills.
• Excellent organizational, time-management, and communication skills.
• Ability to manage multiple quotes and deadlines in a fast-paced environment.
• Strong attention to detail and data accuracy.

Responsibilities

• Prepare customer quotes and project estimates by reviewing requests for proposals (RFPs), project plans, and individual quote requests.
• Build and review bills of materials (BOMs) to determine appropriate products, quantities, and configurations.
• Produce, revise, and distribute quotes for assigned sales territories or customers within required turnaround times.
• Modify existing quotes to reflect quantity changes, product substitutions, or customer revisions.
• Ensure product numbers, configurations, and pricing in Salesforce accurately reflect approved quoting strategies.
• Serve as the primary quoting contact for assigned field sales representatives.
• Collaborate daily with Sales via phone, email, and Salesforce to clarify scope, timing, and quoting requirements.
• Build strong working relationships with sales partners and develop an understanding of territory dynamics, customers, competition, and pricing expectations.
• Manage and maintain Salesforce contact records for assigned sales representatives.
• Partner with Operations, Engineering, Finance, Contracts, Quality, Purchasing, and Manufacturing to obtain accurate product, cost, and pricing information.
• Review existing quotations to validate pricing accuracy and compliance with current agreements and guidelines.
• Escalate complex, non-standard, or high-risk quoting scenarios to the Quoting Team Lead as appropriate.
• Prepare and maintain all quotes, projects, and supporting documentation within Salesforce.
• Ensure data integrity, accuracy, and completeness across quoting records.
• Follow established quoting processes, approval paths, and documentation standards.
• Maintain confidentiality of all company, customer, and pricing information.
• Follow standard work and quoting best practices established by the Quoting Team Lead and Manager.
• Identify recurring issues or inefficiencies and raise improvement opportunities to the Team Lead.
• Support onboarding and training of new quoting team members as requested.
• Adhere to company policies, compliance requirements, and core values.

Skills

Time management

Attention to detail

Communication

Education

Degree in Business/Operations or related field

Tools

Salesforce CRM

Microsoft Excel

Job description

• 40+ distribution centers

Owens & Minor is a global healthcare solutions company providing essential products, services and technology solutions that support care delivery in leading hospitals, health systems and research centers around the world. For over 140 years, Owens & Minor has delivered comfort and confidence behind the scenes, so healthcare stays at the forefront, helping to make each day better for the hospitals, healthcare partners, and communities we serve. Powered by more than 14,000 teammates worldwide, Owens & Minor exists because every day, everywhere,Life Takes Care™.

Global Reach with a Local Touch

• 140+ years serving healthcare
• Over 14,000 teammates worldwide
• Serving healthcare partners in 80 countries
• Manufacturing facilities in the U.S., Honduras, Mexico, Thailand and Ireland
• 40+ distribution centers
• Portfolio of 300 propriety and branded product offerings
• 1,000 branded medical product suppliers
• 4,000 healthcare partners served

Benefits

• Comprehensive Healthcare Plan-Medical, dental, and vision plans start on day one of employment for full-time teammates.
• Educational Assistance-We offer educationalassistanceto all eligible teammates enrolled in an approved, accredited collegiate program.
• Employer-Paid Life Insurance and Disability-We offer employer-paid life insurance and disabilitycoverage.
• Voluntary Supplemental Programs – We offer additional options to secure your financial future including supplemental life, hospitalization, critical illness, and other insurance programs.
• Support for your Growing Family – Adoption assistance, fertility benefits (in medical plan) and parental leave are available for teammates planning for a family.
• Health Savings Account (HSA)and401(k)-We offer these voluntary financial programs to help teammates prepare for their future, as well as other voluntary benefits.
• Paid Leave-In addition to sick days and short-term leave, we offer holidays, vacation days, personal days, andadditionaltypes of leave – including parental leave.
• Well-Being – Also included in our offering is a Teammate Assistance Program (TAP), Calm Health, Cancer Resources Services, and discount programs – all at no cost to you.

The anticipated pay range for this position is: $22 - $25/h.

The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

The Quoting Specialist is responsible for preparing accurate, timely, and competitive customer quotes by building bills of materials and supporting pricing execution for assigned sales territories or customer segments. This role serves as the primary quoting contact for Sales and collaborates closely with internal cross‑functional partners to ensure quotes align with customer needs, product requirements, and established pricing strategies.

The Quoting Specialist is a hands‑on, execution‑focused role that follows defined processes and standards, with technical guidance and workflow support provided by the Quoting Team Lead.

Key Responsibilities

Quote Preparation & Execution

• Prepare customer quotes and project estimates by reviewing requests for proposals (RFPs), project plans, and individual quote requests.
• Build and review bills of materials (BOMs) to determine appropriate products, quantities, and configurations.
• Produce, revise, and distribute quotes for assigned sales territories or customers within required turnaround times.
• Modify existing quotes to reflect quantity changes, product substitutions, or customer revisions.
• Ensure product numbers, configurations, and pricing in Salesforce accurately reflect approved quoting strategies.

Sales & Customer Support

• Serve as the primary quoting contact for assigned field sales representatives.
• Collaborate daily with Sales via phone, email, and Salesforce to clarify scope, timing, and quoting requirements.
• Build strong working relationships with sales partners and develop an understanding of territory dynamics, customers, competition, and pricing expectations.
• Manage and maintain Salesforce contact records for assigned sales representatives.

Cross‑Functional Collaboration

• Partner with Operations, Engineering, Finance, Contracts, Quality, Purchasing, and Manufacturing to obtain accurate product, cost, and pricing information.
• Review existing quotations to validate pricing accuracy and compliance with current agreements and guidelines.
• Escalate complex, non‑standard, or high‑risk quoting scenarios to the Quoting Team Lead as appropriate.

Systems, Data & Quality

• Prepare and maintain all quotes, projects, and supporting documentation within Salesforce.
• Ensure data integrity, accuracy, and completeness across quoting records.
• Follow established quoting processes, approval paths, and documentation standards.
• Maintain confidentiality of all company, customer, and pricing information.

Continuous Improvement & Team Support

• Follow standard work and quoting best practices established by the Quoting Team Lead and Manager.
• Identify recurring issues or inefficiencies and raise improvement opportunities to the Team Lead.
• Support onboarding and training of new quoting team members as requested.
• Adhere to company policies, compliance requirements, and core values.

Required Qualifications

• Degree in Business, Technical Program, Operations, or related field or equivalent experience.
• Prior experience in quoting, estimating, pricing, sales support, or a related role.
• Proficiency in CRM systems, preferably Salesforce.
• Strong Microsoft Excel skills.
• Excellent organizational, time‑management, and communication skills.
• Ability to manage multiple quotes and deadlines in a fast‑paced environment.
• Strong attention to detail and data accuracy.

Preferred Qualifications

• Experience in manufacturing, healthcare products, or regulated environments.
• Familiarity with bills of materials and product configuration concepts.
• Experience supporting field sales organizations.

Quoting Specialist Expectations

• Executes quoting tasks independently within established guidelines
• Owns accuracy and completeness of assigned quotes
• Escalates exceptions and complex scenarios appropriately
• Partners effectively with Sales and cross‑functional teams
• Builds technical knowledge in preparation for future Team Lead responsibilities

Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.