Quotations Specialist

Rexel1; Capitol Heights (MD); On-site; USD 65,000 - 89,000; Full time

Job summary

Rexel USA is seeking a Quotation Specialist to build relationships with customers and vendors to secure pricing for bids and prepare project quotations.

The role reviews bid packages, coordinates with Outside Sales, formats requests into bid spreadsheets, and negotiates pricing as needed. Requires 2+ years of related experience and knowledge of Excel/Outlook/Word.

Qualifications

• 2+ years of customer service, project management, or related experience preferred.
• Experience with electrical distribution, lighting, and controls, or adjacent industry preferred.
• High School or GED required.

Responsibilities

• Quote low to moderate profile/complex projects and review bid packages.
• Coordinate with Outside Sales or branches to discuss strategy for each proposal.
• Format customer requests into standardized bid spreadsheets for review.
• Issue RFQs to vendors and assemble bid tabulations for review.
• Prepare and submit final proposals with all required documentation.
• May negotiate pricing with suppliers and suggest substitute products.

Skills

Customer service

Project management

MS Excel

Communication

Negotiation

Education

High School Diploma or GED

Tools

Excel/Outlook/Word

Bluebeam/Adobe PDF

Quoting tools

Job description

Summary:

Employee's level and pay will be dependent on their level of experience, knowledge, and capabilities. The Quotations Specialist is responsible for establishing relationships with customers and vendors to secure pricing positions for bids. Responsible for reviewing bid packages, formulating project quotations, and providing product knowledge.

What You'll Do:

• Quote low to moderate profile/complex projects
• Review bid package and all the requirements surrounding the package including technical requirements, approved manufacturers list, commercial requirements, and documentation requirements
• Work closely with Outside Sales or the branch(es) to discuss the strategy and approach for each proposal request
• Format customer request into a standardized spreadsheet for bid review
• Break down bid package and issue Request for Quotation (RFQ) to vendors for project quotation levels while communicating deadline, project information, and any additional pertinent information available
• Receive pricing and put a bid tabulation together for review
• Prepare and submit final proposal with all required documentation
• May negotiate pricing with supplier and offer substitute products where appropriate
• Participate in product meetings, seminars, and training schools to enhance and maintain personal product knowledge
• Meet with the team to discuss vendor strategy and margin levels
• Establish and maintain relationships with customers and suppliers
• In addition to processing bids, increase business by utilizing company digital tools to sell, promote, or demonstrate product knowledge to new and existing customers
• Perform other duties as assigned

Job Duties Disclaimer:

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You'll Need

• 2+ years of customer service, project management, or related experience preferred
• Experience with electrical distribution, lighting, and controls, or adjacent industry preferred
• High School or GED - Required

Knowledge, Skills & Abilities

• Ability to prioritize and manage multiple tasks and deadlines
• Strong organizational skills
• Product and application knowledge being developed
• Customer oriented and motivated with excellent communication, interpersonal skills, customer service, time management, and problem-solving skills
• Knowledge of computer skills, specifically with Excel/Outlook/Word, PDF editor (Blue Beam or Adobe) and appropriate quoting tools
• Ability to establish good relationships and credibility with all project stakeholders
• Ability to collaborate with sales team, customers, and vendors
• Must possess an entrepreneurial spirit and be self-motivated and enthusiastic about business
• Desire and aptitude to learn quickly with a growth mindset/self-improvement and continuous learning

Physical Demands:

• Sit: Must be able to remain in a stationary position - Constantly - at least 51%
• Walk: Must be able to move about inside/outside office or work location - Frequently - 21% to 50%
• Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly - at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally - up to 20%
• Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment - Occasionally - up to 20%
• Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly - at least 51%

Weight and Force Demands:

• Up to 10 pounds - Occasionally - up to 20%

Working Environment:

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold - Occasionally - up to 20%
• Travels to offsite locations - Occasionally - up to 20%

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.

For the state of Maryland only, the pay range is $65K-$89K, depending upon qualifications, experience and other considerations permitted by law.

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